I call your attention to the following thread. The gist is that we ended up with the ICANN63 Engagement session in conflict with the RyG session on Innovation in Top-Level Domains and the RySG is asking us to move. You can see my suggestion for moving forward (in BLUE). Comment please. Alan To: Jean-Baptiste Deroulez <jean-baptiste.deroulez@icann.org> From: Alan Greenberg <alan.greenberg@mcgill.ca> Subject: Re: FW: [Ext] RE: Engagement Opportunity with the Registration Directory Services Review Team Cc: Negar Farzinnia <negar.farzinnia@icann.org>, GNSO-secs <gnso-secs@icann.org>, "Tanzanica S. King" <tanzanica.king@icann.org>, Paul Diaz <pdiaz@pir.org>, <secretariat@rysg.info>, RDS-WHOIS2-Leadership <rds-whois2-rt-leadership_staff@icann.org> It might be more effective if I address all of the original recipients of Paul's message - my time to handle e-mail during the EPDP meeting is rather limited. So I am adding Paul, the RySG Secretariat, GNSO-Secs and Tanzanica as well a RDS-WHOIS2 Leadership. The RDS-WHOIS2-RT Engagement session was initially placed in conflict to the Welcome Ceremony on Monday morning. That was judged to not be acceptable. We were then offered a session later that day, in opposition to an EPDP session. That was problematic at the very least for the two RT members who are also EPDP members (myself and Stephanie Perrin). That EDPD session was later designated as a HIT session, but was problematic before in any case. There did not seem to be a lot of other opportunities and the Ry session time-slot in question was one that looked viable if not optimal. As far as I recall, the SO/AC/SG... leaders group agreed that no sessions would be officially non-conflicted, but that we would schedule them early enough so that when the rest of the schedule was set, we would know what, if anything, was in conflict. At this stage in scheduling, moving the session is problematic: others may now be planning their detailed agenda based on the current schedule, and it is far from clear that there are other viable options. I agree that there is a possibility of confusion on the part of ICANN63 attendees and propose the following to circumvent this. Speaking solely on my own behalf, I would suggest that we make sure that the Engagement Session description makes it clear that this is NOT a GDPR or EPDP session, and that at the start of the session we re-iterate this to allow people who are there due to a misunderstanding can go down the hall to another session. My two Vice-Chairs are seeing this for the first time and can comment if they wish, and I will raise the issue with the entire RT (with representatives from the GNSO/GAC/ALAC/Board) for their thoughts. Alan At 26/09/2018 10:42 AM, Jean-Baptiste Deroulez wrote: Dear Alan, Please see below the email from Paul Diaz, chair of the gTLD Registries Stakeholder Group, sharing concerns regarding the schedule of the RDS-WHOIS2 engagement session at the same time as the “Innovations in Top Level Domains” session on 25 Ocotber from 10.30 to 12.00. Kind regards, Jean-Baptiste From: Paul Diaz <pdiaz@pir.org> Date: Wednesday, September 26, 2018 at 4:27 PM To: Jean-Baptiste Deroulez <jean-baptiste.deroulez@icann.org>, "gnso-secs@icann.org" <gnso-secs@icann.org>, "Tanzanica S. King" <tanzanica.king@icann.org> Cc: "secretariat@rysg.info" <secretariat@rysg.info> Subject: [Ext] RE: Engagement Opportunity with the Registration Directory Services Review Team Hello, When I shared this notice with the RySG, there was an uproar about the proposed timing. We have been planning under the assumption that the Master Schedule was effectively “locked” and that the “Innovations in Top Level Domains” session (25 October @ 1030-1200) would be unconflicted. On behalf of the RySG, I ask that the RDS-WHOIS2 engagement session NOT be scheduled in conflict with the Innovations session on Thursday morning. We believe there’s a real risk that ICANN63 attendees will see “WHOIS” in the title and mistakenly believe that these discussions will be GDPR-related. Also, the Innovations session planners hope that GAC reps and others who have misgivings about new gTLDs will attend their sessions and come to see how the 2012 round was beneficial and future rounds should be, too. Please advise ASAP. I understand that the final Agenda is supposed to be published on Monday (1 October). Best, P Paul A. Diaz Chair, gTLD Registries Stakeholder Group (RySG) Direct: +1 703.889.5756 | Mobile:+1 703.973.1667 | Skype: pdiazaim From: Jean-Baptiste Deroulez <jean-baptiste.deroulez@icann.org> Sent: Monday, September 24, 2018 5:53 PM To: Paul Diaz <pdiaz@pir.org> Cc: secretariat@rysg.info Subject: Engagement Opportunity with the Registration Directory Services Review Team The below email is sent on behalf of Alan Greenberg, chair of the Registration Directory Services Review Team. Dear Paul, Registration Directory Services Review Team (RDS-WHOIS2) published its Draft Report for public comment on 4 September. Our draft report and translations of the executive summary (including recommendations) can be found at https://www.icann.org/public-comments/rds-whois2-review-2018-09-04-en [icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_public-2D...>. The public comment period will close on 4 November 2018. An engagement session with the RDS-WHOIS2 Review Team is scheduled for ICANN63 on 25 October 2018 from 10:30 UTC to 12:00 UTC (tentative), where participants will have the opportunity to provide feedback and ask questions directly to the review team on their draft report and recommendations. The review team also held a webinar on 17 September 2018, you may listen to the recordings available here<https://community.icann.org/x/ZgmNBQ>. Community input is key to the success of this process. As such, we welcome opportunities to hold additional engagement sessions. We realize that ICANN63 will be a busy meeting but should you have time in your meeting agenda, we will do our best to have team members attend your session to deliver an update and collect your team’s input. If interested, please send me alan.greenberg@mcgill.ca<mailto:alan.greenberg@mcgill.ca> and rds-whois2-staff@icann.org<mailto:rds-whois2-staff@icann.org> an email to confirm your availability providing two options. I look forward to hearing from you and encourage you to follow our work via https://community.icann.org/x/JIfDAw. Many thanks, Best regards, Alan