Registrars; I have been requested to assist the Executive Committee in managing the election for the positions of Chair, Vice-Chair and Secretary. These positions must be filled prior to July 31, 2004 when the current positions expire. Rick Wesson has indicated that he is ineligible to stand for the position of Vice Chair according to the provisions of 3.3.1 of our bylaws. He is eligible to stand for other positions within the Executive Committee. The position of Treasurer having been recently filled by Donna McGehee of BulkRegister is not open until July 31, 2005 and is not a part of this ballot at this time. Jean-Michel Becar will be confirmed via ballot as part of this process. At least 50% of the ballots cast in this confirmation must explicitly affirm his appointment otherwise we will be required to re-open the nomination process per section 4.3.5 of the Constituency bylaws. Key Dates Nomination Period - May 7 22:00 EST - May 21 22:00 EST Publication & inspection of Ballot May 22 08:00 EST - May 24 08:00 EST Voting - May 24 08:00 EST - May 31 22:00 EST Notes: 1. Nominations may be filed by any member of the constituency by sending the nomination to "registrars@dnso.org" 2. At least one other member must second the nomination. 3. Each nominee must; a) accept their nomination b) file a declaration of interests consistent with section 4.6 of the Constituency bylaws (below). Both the acceptance and declaration will be considered as being filed with the secretary if they are sent to "registrars@dnso.org" prior to the close of the nomination period. 4. Only members that have been officially recorded as members per section 2.4 of the Constituency bylaws prior to the close of the nomination period on May 21, 22:00 EST will be eligible to cast a ballot in this election. For clarities sake, please refer to the descriptions of each position reproduced here from the Constituency bylaws; 3.4. Duties of Office. The Elected Officers and their duties are described as follows: 3.4.1. The Chair, who shall 3.4.1.1. Act as a neutral facilitator of Constituency meetings and teleconferences, provide Constituency leadership and act as spokesperson for the Constituency; 3.4.1.2. Facilitate the development of Constituency consensus on various issues, as appropriate; and 3.4.1.3. Represent the Constituency on Constituency policies and other items that have been deemed to be the official position of the Constituency by the Membership; and 3.4.1.4. Report activities of interest and importance to the Constituency on a regular basis, but no less than every ninety (90) days. 3.4.2. The Secretary, who shall 3.4.2.1. Take, maintain and publish in a timely manner minutes of Constituency meetings and facilitate communications of the Registrar Constituency. 3.4.2.2. Encourage new registrars to join the Constituency. 3.4.2.3. Monitor, report and make recommendations regarding legislation and regulations affecting the registrar community 3.4.2.4. Manage the Registrar Constituency web site as appropriate. 3.4.2.5. Report activities of interest and import to the Constituency on a regular basis, but no less than every ninety (90) days. ... 3.4.4. The Vice Chair & Technology Officer, who shall 3.4.4.1. Monitor and report to the Constituency on technical issues relating to the domain name system, including registries' compliance with registry service level agreements, 3.4.4.2. Monitor developments within the Internet Engineering Task Force (IETF), and other technical developments, as appropriate. 3.4.4.3. Facilitate the development of Constituency consensus on technology issues. 3.4.4.4. Report activities of interest and import to the Constituency on a regular basis, but no less than every ninety (90) days; and 3.4.4.5. Act as Chairperson in situations when the Chairperson is temporarily unavailable to do so. Registrar Constituency Bylaws - Section 4.6. Conflict of Interest. 4.6.1. Any person nominated to be an Elected Member must declare potential conflicts of interest as follows: 4.6.1.1. to the effect that such person has not been in possession of any Registry Proprietary or Sensitive Information during the 12 months prior to the announcement of any election that they have been nominated as a candidate in; and 4.6.1.2. disclosure of any conflict of interest, including contracts of employment or personal services to a Member, any member of another ICANN Constituency, or other Observer to the Constituency. Such positions shall include, but not be limited to: officer, director, consultant, or employee. 4.6.1.3. The timing of such declarations is prior to the commencement of the election process, and every six months after the election of such person. A statement of disclosure must also be made promptly at any other time that such Elected Member has reason to believe that a conflict has arisen, such person has become in possession of any Registry Proprietary or Sensitive Information, or such person has reasonable cause to know either circumstance is likely to occur within 30 days. 4.6.1.4. The disclosure shall be forwarded to the Secretary of the Constituency, who shall immediately publish it to the Registrars' Constituency website and the Registrar Constituency mailing list. 4.6.1.5. Such person shall recuse him or herself from any decision or vote on a matter giving rise to such conflict. 4.6.1.6. Failure to complete any such declaration will be deemed sufficient basis for the Constituency Executive Committee to invalidate the election or appointment of the candidate. If there are any questions, please let me know. -- -rwr "Don't be too timid and squeamish about your actions. All life is an experiment. The more experiments you make the better." - Ralph Waldo Emerson Got Blog? http://www.blogware.com My Blogware: http://www.byte.org