Dear Review Team Members, Please find enclosed the note pod content of your conference call held on 2 May. Staff will draft a preliminary report for your consideration. Thanks, Kind regards Alice WHOIS REVIEW TEAM CONFERENCE CALL 2 MAY - 06:00 UTC ----------- WHOIS REVIEW TEAM MEMBERS Sarmad Hussain, James Bladel, Peter Nettlefold, Susan Kawaguchi, Seth Reiss, Emily Taylor, Michael Yakushev ICANN STAFF Olof Nordling, Alice Jansen, Denise Michel APOLOGIES Omar Kaminski, Kathy Kleiman ------------------------------------ AGENDA Tomorrow's call will be our last as a review team, and our task is to sign off the final report. If you are unable to make the call, please indicate your agreement or any comments on the executive summary and compliance chapter if you have not already done so.* 1. Executive summary - Sign off general text - Discuss outstanding proposals for amendments and reach conclusions - IDN recommendations - final text for approval. 2. Compliance chapter - Sign off general text 3. Full report (other chapters) - Report from Seth on edits (minimalist approach) - Sign off by RT 4. Steps to publication - Clean up tracked changes and combine into single document (Alice) - Final check for sense (Alice, Emily, Kathy) - Review Appendices and add new material as referenced (table showing public comments, additional Compliance documents referenced in the new chapter), and agree publication date for appendices (proposal - 11 May) 5. AOB and vote of thanks for ICANN staff support. ------------- * To date, received from Bill, Kathy, Peter and Susan. --------------------------------------------- NOTES 1. Executive Summary (ET) walks Team throught streams of edits. Susan and Peter to pinpoint most contentious issues Peter: legitimate James: non-malicious? Not causing harm. Catch non legalistic sentiment that legitimate brings. Susan: valid? Emily: endorsement Seth: many - out ; interest comma which many view as legitimate ADOPTED last paragraph James: context instead of environment environment adopted Seth: shouldn't discussed anything that is voluntary Language ok 2. IDNs Sarmad provided the Team with an overview of their activities and how they came to findings and recommendations Peter: Staff's recommendation is to explore work of IETF Agree on recommendations. Sarmad to send language to be adopted Susan: translation issue raised by Staff Executive summary Alice to reincorporate recommendation and to move it (page 10). put it as new recommendation 5 - move numbering down and change wording by broadening language out. ICANN should ensure that the requirements for accurate WHOIS data are widely and pro-actively communicated, including to current and prospective Registrants, and should use all means available to progress WHOIS accuracy including any internationalized WHOIS data as an organizational objective. As part of this effort, ICANN should ensure that its Registrant Rights and Responsibilities document is pro-actively and prominently circulated to all new and renewing registrants. Rec 8, 9 duplicates - accidentaly deleted ICANN should ensure... Reinstore original language in sections C & D. adopt the executive summary with changes discussed 3. Compliance chapter ADOPTED and thanks to Emily 4. Summary of comments inserted comments on chapters (mostly Steve Crocker's). 5.New Exec summary, new compliance, new findings and recs. proposal to sign-off. Draft report to be tidied up. Accept al comments and delete comment by the end of today - UTC. Alice to publish draft report within 24 hours. Get document out as soon as possible for recommendations. Work on appendices in the following week. 6. A.O.B Preliminary report adopted. 7. Thank you