Dear Review Team Members, Please find enclosed the final version of your Costa Rican schedule. Kindly note that you should all have received outlooks invitations for these sessions. This version of the schedule includes agendas and sessions you may be interested in. Please read. The schedule is also available at: https://community.icann.org/display/whoisreview/San+Jose+Meeting Sharon, Lynn & Lutz, bridge details are enclosed in invitations and also available on the private wiki at: https://community.icann.org/display/whoisreviewprivate/Bridge+Details Have a safe journey to Costa Rica. Be kindly reminded that practical information is available on the ICANN website at: http://costarica43.icann.org/info. Note: It is highly recommended that you pay the airport departure tax at the Ramada/or your hotel should offer you that service from their concierge in order to avoid long and messy queues at the airport. See you soon! Kind regards Alice Sunday 13:00-18:00 -- WHOIS Review Team Meeting - Girasol Description: This is the WHOIS Policy Review Team's working session. Public attendance is welcome but comments should be submitted during the Interaction with the Community Session scheduled for Monday, 12 March, 14:00-15:30 or through its public comment box at: http://www.icann.org/en/public-comment/whois-rt-draft-final-report-05dec11-e... Agenda: Note: Meeting with GNSO Council at 15:45-16:45 – La Paz B 1. Opening remarks & outline of Costa Rican activities 2. Report of Members' outreach activities to solicit feedback 3. Develop a common strategy and objectives for the ICANN week 4. Preparation for second meeting with GNSO Council, including discussion/consensus on responses to GNSO Council's questions (Sunday – 15:45-16:45) * Refer to https://community.icann.org/display/whoisreview/Call+with+the+GNSO+Council+-+19+January+2012<https://community.icann.org/> 5. Preparation for follow-up meeting with GAC (Tuesday – 11:00-12:00) * Refer to https://community.icann.org/display/whoisreview/Call+with+the+GAC+-+14+February+2011<https://community.icann.org/> 6. Preparation for meeting with Board (Wednesday – 09:15-10:15) * Refer to https://community.icann.org/display/whoisreviewprivate/Call+with+ICANN+Board+-+29+Feb+2012<https://community.icann.org/> 7. Preparation for Public Forum, including questions we are like to receive and slides we will present (Monday – 16:30-18:00) 8. Discuss other WHOIS and Consumer Trust sessions in CR and whether delegates from Review Team should attend and report back. 9. Consider a methodology for processing comments (written and oral) * Review Comment Template prepared by Alice for each Team Member (to note oral comments received in the Public Forum and other sessions) for use in Wednesday's all-day meeting. 10. Begin review of comments received to date and discuss approach to working through issues raised (time allowing) * Review Comment Summary prepared by Alice (of written comment received to date) 11. A.O.B --- NEW! 15:45-16:45 -- WHOIS Review Team – GNSO Council meeting - La Paz B Description: Meeting between the GNSO Council and WHOIS Review Team to provide input to the draft report. Agenda: Discussion of specific recommendations and implementation (following up on the GNSO Council webinar of 19 January 2012), and addressing the GNSO Council questions raised at that time. 1. Brief outline of the WHOIS Review Team's findings & recommendations 2. Responses from the WHOIS Review to the GNSO Council's questions to the WHOIS (please refer to: https://community.icann.org/display/whoisreview/Call+with+the+GNSO+Council+-+19+January+2012|<https://community.icann.org/> 3. Q&A and discussion 4. Public comment period & final report --- 19:30-22:00 -- WHOIS Policy Review Team dinner - Location: TBD ---------- Monday 07:30-09:30 -- WHOIS Review Team Breakfast (in preparation for afternoon public session) - Girasol - CLOSED Agenda: Note: Breakfast will be served. 1. Breakfast 2. Chair's opening remarks 3. Briefing: * Logistics * Approach * Spread the word! A.O.B --- 12:00-12:30 -- Compliance Program Overview - Girasol - http://costarica43.icann.org/full-schedule --- 13:00-15:00 -- RAA Progress Report and WHOIS Data Validation Workshop - La Paz A, La Paz C - http://costarica43.icann.org/node/29531 --- {*}NEW ! *16:30-18:00 -- WHOIS Interaction with the Community - La Paz A, C Description: Presentation of draft final report recommendations for the community's consideration and feedback. For more information please refer to: http://www.icann.org/en/announcements/announcement-05dec11-en.htm Agenda: 1. Outline of WHOIS Review Team mandate & activities 2. Presentation of findings & recommendations 3. Q&A and discussion 4. Public comment period & final report --- 18:00-19:30 -- WHOIS Internal Debriefing - TBC - CLOSED Note: Drinks will be served 1. Let's go around the table! 2. Debriefing 3. Next steps 4. Prepare for sessions with the GAC and Board 5. A.O.B ---------- Tuesday 11:00-12:00 -- WHOIS Review Team - GAC meeting - Orquideas Description: Meeting between GAC and WHOIS Review Team to discuss the recommendations (following up on overviews already given) Agenda: Discussion of specific recommendations and implementation 1. Brief outline of the WHOIS Review Team's findings & recommendations 2. Discussion following from the WHOIS RT- GAC webinar held on 14 February 2012 and (ET) and (JB)'s discussions in Brussels on 7 February 2012 3. Q&A & additional discussion 4. Public comment period & final report ---------- Wednesday 08:00-17:00 -- WHOIS Policy Review Team Meeting - Girasol NOTE: Emily needs to leave at 3:00 PM. Aim to stop the session then but schedule makes allowance for more time, which Kathy will chair, if need be. Description: This is the WHOIS Policy Review Team's working session. Public attendance is welcome but comments should be submitted during the Interaction with the Community Session scheduled for Monday, 12 March, 16:30-18:00 or through its public comment box at: http://www.icann.org/en/public-comment/whois-rt-draft-final-report-05dec11-e... Agenda: Note: Meeting with Board at 9:15 in Tiffany’s Lunch will be served. 1. Opening remarks 2. Preparatory session for Board meeting (9:15-10:15) 3. Continue discussion of methodology for processing comments (written and oral) * Review Comment Template prepared by Alice for each Team Member (to note oral comments received in the Public Forum and other sessions) for use in Wednesday's all-day meeting. 4. Begin review of comments received to date and discuss approach to working through issues raised (time allowing) * Review Comment Summary prepared by Alice (of written comment received to date) 5. Systematic Review of Recommendations and Report sections, including: * Review written Comments received and nature of change requested * Review oral Comments received at the Public Forum, Board, GAC and GNSO Council meetings and nature of change requested * Discuss recent Whois activities within other parts of the ICANN Community and whether they merit mention or change of the Report. 6. Identify sections of the report and appendices that require revision 7. Establish a list of action items and penholders 8. Reach agreement on deliverables and a teleconference schedule to meet the final report delivery date, i.e. 30 April 2012 9. A.O.B --- 09:15-10:15 -- WHOIS Review Team - Board of Directors meeting - Tiffany's Description: Meeting Between the Board & the WHOIS Policy Review Team to provide input into the draft report Agenda: Discussion of specific recommendations and implementation (following up on Board webinar of 29 February 2012) --- 11:00-12:30 -- Consumer Trust - Heliconia - http://costarica43.icann.org/node/29645 Description: This is a public meeting of the GNSO Consumer Trust, Consumer Choice, and Competition Drafting Team (CCTC-DT) Agenda: A discussion of the recent posting in the Public Forum of the CCTC-DT's draft Advise Letter and related measures and metrics. ---------- Thursday 13:00-14:00 -- Replacement of WHOIS - Bounganvilles Description: Presentation of the draft roadmap for the replacement of the WHOIS (port-43) protocol as directed by the Board and recommended by SSAC 051. Agenda: 1. Opening remarks by Kurt Pritz (5 min) 2. Presentation of draft roadmap for replacement of WHOIS by Francisco Arias and Steve Sheng (25 min) 3. Open microphone and discussion (30 min) -- Alice Jansen Assistant, Organizational Reviews 6 Rond Point Schuman, Bt.5 B-1040 Brussels Belgium Direct dial: +32 2 234 78 64 Mobile: +32 4 73 31 76 56 Skype: alice_jansen_icann