Sorry - forgot to "reply all" ---------- Forwarded message ---------- From: Emily Taylor <emily@emilytaylor.eu> Date: 4 April 2012 09:16 Subject: Re: [Rt4-whois] Fwd: Whois RT To: denise.michel@icann.org Hi Denise Thank you very much for that explanation, and I do appreciate the difficulties that you are talking about. I think your suggestion of going back 3 years instead of 6 sounds practical and useful. What we want to do is talk about the compliance effort really from 2009 onwards, once the department started to move from "start up" phase to gearing up to meet community expectations. I am also aware that when we met with Compliance in Jan 2011, there were references to open positions, temporary staff etc, and I would like to have a better understanding of that for our report. It is important, because of course implementation of WHOIS policy is at the heart of our mandate, and you can see from community feedback, and staff feedback, that it is viewed as an area for improvement. Hope this is helpful. Kind regards Emily On 3 April 2012 23:30, Denise Michel <denise.michel@icann.org> wrote:
I'd like to get a clearer sense of what information the Team must have to validate its points (reach its conclusions about current Whois policy and implementation) and confirm what can be provided in the short term. I was hoping a discussion could enable us to reach this point more quickly.
In the last couple of years ICANN has instituted new internal systems that make it easier to track and report in detail on staffing, budget and expenditures. As with many "start-ups," new systems are forward looking and don't incorporate historic records. To go back to 2006 and indicate for each year which positions were open for how many days, and to determine how much budget was allocated to the Compliance function each year and how much was spent (when Compliance was located in a different department and was part of a different budget section prior to 2010) can be done, but will take a significant amount of Staff time during a particularly busy period for our budget/HR Staff (who currently are preparing the next fiscal year budget).
I want to be as helpful as possible, but I'm also trying to convey that more detailed historic information is not available at the push of a button and can't be provided without cost/staff time. While Staff is committed to providing the information the Team needs to fulfill its mission, I'd like to confirm how critical this level of detail is to the Team's final report. Can the Team complete its recommendations with the budget and staffing histories provided thus far, or with information on budget, spends, and position vacancies going back 3 years instead of 6?
I'm looking for feedback on whether there's another (quicker) way to meet the Team's needs given your final report deadline.
Thanks Denise
Denise Michel ICANN Advisor to the President & CEO denise.michel@icann.org +1.408.429.3072 mobile +1.310.578.8632 direct
On Tue, Apr 3, 2012 at 2:05 AM, Emily Taylor <emily@emilytaylor.eu> wrote:
Thank you for this Denise
Please would you also include the unfilled vacant positions over time in the same way. When we had our presentation from compliance last January, we heard that positions had remained open for a long time in some cases, and to complete the picture on staffing we also need to know this.
On budget vs actual spend, I think the query is quite straight forward, isn't it? We need to know the amount allocated in each year's budget cycle for spend on compliance (which I assume is a budget line), vs the actual spend (so that we can look at the variance of actual vs budget).
Thanks
Emily
On 3 April 2012 00:31, Denise Michel <denise.michel@icann.org> wrote:
Dear Emily (cc Team):
Below and attached is (corrected) historical data on Compliance staffing, including figures for temporary staff support. The discrepancy between the last set of data provided by the Compliance Team and the staffing information provided in slides presented to the Team in January 2011 was due to the inclusion of temporary staff support in the staffing numbers in the slides. The previous set of figures I forwarded included only full-time staff. In addition, a staff person was transferred from another department into Compliance and the previous data reflected her start date incorrectly. Please let me know if you have any further questions on this.
When you have a chance, could you please call me regarding historic budget information that the Team needs?
Thanks Denise
Denise Michel ICANN Advisor to the President & CEO denise.michel@icann.org +1.408.429.3072 mobile +1.310.578.8632 direct
Roles 2006 2007 (1st half) 2008 (2nd half) 2008 2009 (1st half) 2010 (2nd half) 2010 2011 2012 2013 Head of Compliance 1 1 1 1 0 1 1 1 Registrar-Registry Compliance 1 3 3 3 4 5 5 7 9 12 Performance Measurement & Reporting 1 1 1 Risk & Audit Management 1 1 1 1 0 1 1 Temporary services 0 1 1 3 1 Total by year 1 3 5 6 7 10 6 9 12 15
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