Classification: [ NOT PROTECTIVELY MARKED ] Olof, I am unable to attend the Columbia meeting. Bobby Flaim, FBI, will be there anyway~would it be appropriate for him to represent me at the Whois meeting, if I provide the relevant briefing? Sharon ________________________________ From: rt4-whois-bounces@icann.org To: 'rt4-whois@icann.org' Sent: Mon Nov 01 16:25:50 2010 Subject: [Rt4-whois] Some practicalities for your consideration Dear all, Below is a checklist regarding some practicalities for your consideration and decisions by the Review Team. There may be other aspects you wish to consider so It’s not intended to be exhaustive, but I hope it’s useful as a start. Very best regards Olof ----------- = 0A As an indication, the options that the ATRT selected are in bold below. 1. Meetings and conference calls a) Frequency (weekly, fortnightly?) b) Call length (60 or 90 minutes?) c) Call days and times (fixed days/times, rotating schedule, Doodle polls?) d) Open to public or not? If normally open, Chatham House Rules applicable if requested? 2. Documentation a) Call documentation (notes, recordings, transcripts, Adobe chat) posted - open to public or not? b) Mailing list archive open to public or not? c) Other documents (input information, draft reports etc) open to public or not? 3. Public input a) Permanent forum open for public comments by email? 4. Organization a) Have one or more Vice-Chairs? b) Have thematic sub-teams? c) Drafting by team members d) Seek consensus on recommendations but if not reached, dissenting views stated = 0D 5. Travel support Working assumption is that the WHOIS RT will have a one day face-to-face meeting at the ICANN meeting in Cartagena, on Sunday 5 Dec, and a one hour Introduction session for the community on Wednesday morning 8 Dec. FYI regarding travel support -please see http://icann.org/en/topics/travel-support/draft-travel-support-guidelines-05... This email was received from the INTERNET and scanned by the Government Secure Intranet anti-virus service supplied by Cable&Wireless Worldwide in partnership with MessageLabs. (CCTM Certificate Number 2009/09/0052.) In case of problems, please call your organisation’s IT Helpdesk. Communications via the GSi may be automatically logged, monitored and/or recorded for legal purposes. All E-Mail sent and received by SOCA is scanned and subject to assessment. Messages sent or received by SOCA staff are not private and may be the subject of lawful business monitoring. E-Mail may be passed at any time and without notice to an appropriate branch within SOCA, on authority from the Director General or his Deputy for analysis. This E-Mail and any files transmitted with it are intended solely for the individual or entity to whom they are addressed. If you have received this message in error, please contact the sender as soon as possible. = 0D This information is supplied in confidence by SOCA, and is exempt from disclosure under the Freedom of Information Act 2000. It may also be subject to exemption under other UK legislation. Onward disclosure may be unlawful, for example, under the Data Protection Act 1998. Requests for disclosure to the public must be referred to the SOCA FOI single point of contact, by email on PICUEnquiries@soca.x.gsi.gov.uk or by telephoning 0870 268 8677. All E-Mail sent and received by SOCA is scanned and subject to assessment. Messages sent or received by SOCA staff are not private and may be the subject of lawful business monitoring. E-Mail may be passed at any time and without notice to an appropriate branch within SOCA, on authority from the Director General or his Deputy for analysis. This E-Mail and any files transmitted with it are intended solely for the individual or entity to whom they are addressed. If you have received this message in error, please contact the sender as soon as possible. The original of this email was scanned for viruses by the Government Secure Intranet virus scanning service supplied by Cable&Wireless Worldwide in partnership with MessageLabs. (CCTM Certificate Number 2009/09/0052.) On leaving the GSi this email was certified virus free. Communications via the GSi may be automatically logged, monitored and/or recorded for legal purposes.