Small-group-to-elaborate-on-review-timing

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small-group-to-elaborate-on-review-timing@icann.org

May 2026

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Food for thought on reviews timing and deferrals - Wed 29Apr26 Call ..
by Manal Ismail May 8, 2026

May 8, 2026

Dear All .. Sincere apologies for not being able to participate actively to last call, and many thanks to Chris, Becky, David and Pat for a very interesting discussion .. I have listened to the recording and would like to provide the following comments: * I like the idea of capping deferrals through increasing voting thresholds for each deferral (similar to what we agreed on limiting simultaneous reviews through available resources), noting what you have also agreed on the importance of providing a Rationale, providing a new start date/window, and deferring by enough time to allow resolution of the reason for deferral and avoid the need for multiple deferrals .. * For ATR, should we also propose that the deferral(s) should be less than a full 5-year cycle? i.e. should we make sure we don’t skip a full 5-year cycle without conducting an ATR, as mandated by the bylaws? * I’m not sure I understand the deferral of the Structural Reviews .. Can the community decide that we don’t need one, i.e. skip a full cycle? If yes, when will be the next time to check, after another 15 years? Or is the structural review also mandatory (with flexibility for limited delay similar to ATR), even if it will end up conducting only phase one, the External Landscape Assessment? * On conditions for deferring ATR, I believe all conditions boil down to the following: * Limited Resources (money, staff, community, …) * Relevant unfinished/ongoing work (past recommendations, relevant ongoing discussions, RoR, …) * Community consent threshold (gradually increasing thresholds for each deferral of the same review, as Becky suggested) Anything else? * I’m not sure I understand the deferral of the Structural Reviews .. Can the community decide that we don’t need one, i.e. skip a full cycle? If yes, when will be the next time to check, after another 15 years? Or is the structural review also mandatory (with flexibility for limited delay similar to ATR), even if just to conduct phase one, the External Landscape Assessment? * For On demand, I believe it’s more of Prioritization rather than Deferral, with an additional aspect of the topic qualifying for a review (subject to the criteria we already discussed: not a PDP topic, narrow scope, not a second bite at the apple, …) * On how often should ICANN prod the community regarding Special Topics, I agree on every 5 years (different 5 than ATR), but I’m not sure why assigning the same time to CCT and SSR? * That said, I, Personally, tend to agree with Becky on better having the special topics under bucket A, which would still not exclude them from popping up individually under On-Demand? So they become permanent questions within any ATR (confirming them being of special importance to the community), So every ATR should answer “Do we need an On-Demand Review on any aspects of security, stability or new gTLDs? which can still be requested directly by the community under On-Demand .. This would also take care of the different 5-year prod interval discussed by the subgroup (since, if need is confirmed, it would start later than the ATR) .. * If this is agreed, this would reduce things under the On-Demand Review Bucket, to cover only narrow-scoped topics requested by the community (which could still be SSR or CCT aspects), the Board, an ATR or a Structural Review .. Any thoughts? Looking forward to discussing further within the subgroup and working with Chris on next steps .. Kind Regards --Manal From: Yvette Guigneaux via Small-group-to-elaborate-on-review-timing <small-group-to-elaborate-on-review-timing(a)icann.org> Sent: Wednesday, April 29, 2026 12:00 AM To: small-group-to-elaborate-on-review-timing(a)icann.org Subject: [External] [Small-group-to-elaborate-on-review-timing] Review of Reviews/CCG - Small group to elaborate on review timing | Wednesday, 29 April 2026 | 1400 UTC | 1 hour Hi all – good day. Just to ensure all received the information for tomorrow’s call for the small group to elaborate on review timing | Wednesday, 29 April 2026 | 1400 UTC | 1 hour. Attendees: Members: Theresa Swinehart, Chris Disspain, Avri Doria, Manal Ismail, Pat Kane Observers: Becky Burr, Justine Chew, David McAuley & ICANN Support Staff Agenda: * Define principles for review having to happen every so often while ensuring sufficient flexibility * Define conditions for deferring the accountability and transparency review * Define recommended intervals for seeking an interest in running a review on one of the special topics Participation details are below: Zoom Meeting Link: https://icann.zoom.us/j/95663107235?pwd=jWa9GlNfI8OSdKVQ0EnKmEQI3qfZdY.1 Meeting ID: 956 6310 7235 Passcode: x^$T36X3%2 --- One tap mobile +16699006833,,95663107235#,,,,*8527561216# US (San Jose) +13462487799,,95663107235#,,,,*8527561216# US (Houston) --- Join by SIP • 95663107235(a)zoomcrc.com<mailto:95663107235@zoomcrc.com> Passcode: 8527561216 Join instructions https://icann.zoom.us/meetings/95663107235/invitations?signature=003EmStgXJ… Yvette Guigneaux Strategic Initiatives Senior Coordinator | GDS ICANN | 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536 [Internet Corporation for Assigned Names and Numbers (ICANN)]

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