Dear SSR2 Review Team, Per the team decision on the 19 July call to plan to meet before the ICANN meeting in Barcelona, we are confirming that we have submitted the request for a 2-day meeting to be held in Barcelona on 18 and 19 October. These are the only available dates for ICANN63 pre-meetings. Please note that requests are limited by available space and resources. We will let the review team know when the meeting is confirmed (likely in early August). Once confirmed, please note that the review team will have until approximately mid-August (exact date TBD) to cancel the meeting request. If the confirmed meeting is cancelled after the mid-August date, the review team will incur a fee as the contracts for space, resources and equipment will already be in place. Meetings at ICANN meetings In addition, as requested, below is some general information about requesting face-to-face meetings around ICANN meetings: * Requests are required to be submitted 90 days prior to the proposed meeting dates. Any face-to-face meeting requests less than 90 days prior to the event date(s) will be reviewed and considered by the Meetings Team and/or ICANN management on a case-by-case basis due to the required length of time for the contracting processes, travel booking, and overall time needed to properly plan a quality meeting. * ICANN’s meeting team will advise which days are available for face-to-face meetings prior to ICANN meetings in good time for the review team to meet the 90-day deadline. * During ICANN meetings, room availability is limited to short blocks of time. Additionally, many review team members have demands on their schedules to participate in various sessions. As such, full-day face-to-face meetings during ICANN meetings are not feasible. * Typically, due to contractual restrictions of the ICANN meeting venues, face-to-face meetings are not feasible after ICANN meetings (ICANN63 was confirmed as a location where post meetings are not possible). Meetings outside of ICANN meetings For future planning purposes, the attached slides provide an overview of steps, timeframes, and cost estimates that ought to be considered when planning a face-to-face meeting. We would be happy to answer any questions on the content of this email or the attached slides. Best, Jennifer -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Email: jennifer.bryce@icann.org Skype: jennifer.bryce.icann www.icann.org
Dear all Thank you for the information. I could not attend before icann63 face to face meeting due to our great festival Dashain. Remote participation also not possible for me. Regards Ram Krishna Pariyar On Thu, 26 Jul 2018, 6:13 pm Jennifer Bryce, <jennifer.bryce@icann.org> wrote:
Dear SSR2 Review Team,
Per the team decision on the 19 July call to plan to meet before the ICANN meeting in Barcelona, we are confirming that we have submitted the request for a 2-day meeting to be held in Barcelona on 18 and 19 October. These are the only available dates for ICANN63 pre-meetings.
Please note that requests are limited by available space and resources. We will let the review team know when the meeting is confirmed (likely in early August).
Once confirmed, please note that the review team will have until approximately mid-August (exact date TBD) to cancel the meeting request. If the confirmed meeting is cancelled after the mid-August date, the review team will incur a fee as the contracts for space, resources and equipment will already be in place.
*Meetings at ICANN meetings*
In addition, as requested, below is some general information about requesting face-to-face meetings around ICANN meetings:
- Requests are required to be submitted 90 days prior to the proposed meeting dates. Any face-to-face meeting requests less than 90 days prior to the event date(s) will be reviewed and considered by the Meetings Team and/or ICANN management on a case-by-case basis due to the required length of time for the contracting processes, travel booking, and overall time needed to properly plan a quality meeting. - ICANN’s meeting team will advise which days are available for face-to-face meetings prior to ICANN meetings in good time for the review team to meet the 90-day deadline. - During ICANN meetings, room availability is limited to short blocks of time. Additionally, many review team members have demands on their schedules to participate in various sessions. As such, full-day face-to-face meetings during ICANN meetings are not feasible. - Typically, due to contractual restrictions of the ICANN meeting venues, face-to-face meetings are not feasible after ICANN meetings (ICANN63 was confirmed as a location where post meetings are not possible).
*Meetings outside of ICANN meetings*
For future planning purposes, the attached slides provide an overview of steps, timeframes, and cost estimates that ought to be considered when planning a face-to-face meeting.
We would be happy to answer any questions on the content of this email or the attached slides.
Best,
Jennifer
--
*Jennifer Bryce*
Senior Reviews Coordinator
Internet Corporation for Assigned Names and Numbers (ICANN)
Email: jennifer.bryce@icann.org
Skype: jennifer.bryce.icann
www.icann.org
_______________________________________________ Ssr2-review mailing list Ssr2-review@icann.org https://mm.icann.org/mailman/listinfo/ssr2-review
Dear Jennifer and Team, I am out of office with limited access from 30th July to 17th August, 2018. However, I will try my best to read and react on action items that require my attention for the successful face-to-face meeting and work ahead us. Regards, MATOGORO Jabhera Assistant Lecturer College of Informatics and Virtual Education The University of Dodoma P.O Box 490, Dodoma. Website: www.udom.ac.tz *IEEE Membership ID: 93934185* On Thu, Jul 26, 2018 at 3:28 PM Jennifer Bryce <jennifer.bryce@icann.org> wrote:
Dear SSR2 Review Team,
Per the team decision on the 19 July call to plan to meet before the ICANN meeting in Barcelona, we are confirming that we have submitted the request for a 2-day meeting to be held in Barcelona on 18 and 19 October. These are the only available dates for ICANN63 pre-meetings.
Please note that requests are limited by available space and resources. We will let the review team know when the meeting is confirmed (likely in early August).
Once confirmed, please note that the review team will have until approximately mid-August (exact date TBD) to cancel the meeting request. If the confirmed meeting is cancelled after the mid-August date, the review team will incur a fee as the contracts for space, resources and equipment will already be in place.
*Meetings at ICANN meetings*
In addition, as requested, below is some general information about requesting face-to-face meetings around ICANN meetings:
- Requests are required to be submitted 90 days prior to the proposed meeting dates. Any face-to-face meeting requests less than 90 days prior to the event date(s) will be reviewed and considered by the Meetings Team and/or ICANN management on a case-by-case basis due to the required length of time for the contracting processes, travel booking, and overall time needed to properly plan a quality meeting. - ICANN’s meeting team will advise which days are available for face-to-face meetings prior to ICANN meetings in good time for the review team to meet the 90-day deadline. - During ICANN meetings, room availability is limited to short blocks of time. Additionally, many review team members have demands on their schedules to participate in various sessions. As such, full-day face-to-face meetings during ICANN meetings are not feasible. - Typically, due to contractual restrictions of the ICANN meeting venues, face-to-face meetings are not feasible after ICANN meetings (ICANN63 was confirmed as a location where post meetings are not possible).
*Meetings outside of ICANN meetings*
For future planning purposes, the attached slides provide an overview of steps, timeframes, and cost estimates that ought to be considered when planning a face-to-face meeting.
We would be happy to answer any questions on the content of this email or the attached slides.
Best,
Jennifer
--
*Jennifer Bryce*
Senior Reviews Coordinator
Internet Corporation for Assigned Names and Numbers (ICANN)
Email: jennifer.bryce@icann.org
Skype: jennifer.bryce.icann
www.icann.org
_______________________________________________ Ssr2-review mailing list Ssr2-review@icann.org https://mm.icann.org/mailman/listinfo/ssr2-review
<no hat> Hi Jennifer, I think asking the team to extend the already week-long engagement that we have for ICANN63 by two days up front is asking for too much (especially post-pause). On multiple occasions before the pause we had expressed to Staff that extending the existing ICANN trip is often prohibitive for some of us. Some of us have other commitments that cause >1week to be a non-starter. As we start to think through the agenda for ICANN63’s f2f, I think it would be much more reasonable to find time during the week for us to meet. Perhaps scheduling multiple shorter (3-4 hour) blocks would even make us more efficient. If there is any consternation about room availability, I would suggest we either look for space at the connected hotel or just use one of the smaller pop-up rooms that I believe you all tend to hold open. I am hopeful that after what the RT has been through, we don’t continue to make participation so difficult. Thanks, Eric </no hat>
On Jul 26, 2018, at 8:28 AM, Jennifer Bryce <jennifer.bryce@icann.org> wrote:
Dear SSR2 Review Team,
Per the team decision on the 19 July call to plan to meet before the ICANN meeting in Barcelona, we are confirming that we have submitted the request for a 2-day meeting to be held in Barcelona on 18 and 19 October. These are the only available dates for ICANN63 pre-meetings.
Please note that requests are limited by available space and resources. We will let the review team know when the meeting is confirmed (likely in early August).
Once confirmed, please note that the review team will have until approximately mid-August (exact date TBD) to cancel the meeting request. If the confirmed meeting is cancelled after the mid-August date, the review team will incur a fee as the contracts for space, resources and equipment will already be in place.
Meetings at ICANN meetings In addition, as requested, below is some general information about requesting face-to-face meetings around ICANN meetings: Requests are required to be submitted 90 days prior to the proposed meeting dates. Any face-to-face meeting requests less than 90 days prior to the event date(s) will be reviewed and considered by the Meetings Team and/or ICANN management on a case-by-case basis due to the required length of time for the contracting processes, travel booking, and overall time needed to properly plan a quality meeting. ICANN’s meeting team will advise which days are available for face-to-face meetings prior to ICANN meetings in good time for the review team to meet the 90-day deadline. During ICANN meetings, room availability is limited to short blocks of time. Additionally, many review team members have demands on their schedules to participate in various sessions. As such, full-day face-to-face meetings during ICANN meetings are not feasible. Typically, due to contractual restrictions of the ICANN meeting venues, face-to-face meetings are not feasible after ICANN meetings (ICANN63 was confirmed as a location where post meetings are not possible).
Meetings outside of ICANN meetings For future planning purposes, the attached slides provide an overview of steps, timeframes, and cost estimates that ought to be considered when planning a face-to-face meeting.
We would be happy to answer any questions on the content of this email or the attached slides.
Best, Jennifer -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN)
Email: jennifer.bryce@icann.org <mailto:jennifer.bryce@icann.org> Skype: jennifer.bryce.icann www.icann.org <http://www.icann.org/>
<Planning for F2F Meetings.pdf>_______________________________________________ Ssr2-review mailing list Ssr2-review@icann.org <mailto:Ssr2-review@icann.org> https://mm.icann.org/mailman/listinfo/ssr2-review <https://mm.icann.org/mailman/listinfo/ssr2-review>
I cannot make the meeting if it is held Thursday / Friday either. I am in favour of Eric’s suggestions to use some time during the week. regards, Geoff
On 28 Jul 2018, at 2:56 am, Eric Osterweil <eric@osterweil.net> wrote:
<no hat> Hi Jennifer,
I think asking the team to extend the already week-long engagement that we have for ICANN63 by two days up front is asking for too much (especially post-pause). On multiple occasions before the pause we had expressed to Staff that extending the existing ICANN trip is often prohibitive for some of us. Some of us have other commitments that cause >1week to be a non-starter. As we start to think through the agenda for ICANN63’s f2f, I think it would be much more reasonable to find time during the week for us to meet. Perhaps scheduling multiple shorter (3-4 hour) blocks would even make us more efficient. If there is any consternation about room availability, I would suggest we either look for space at the connected hotel or just use one of the smaller pop-up rooms that I believe you all tend to hold open. I am hopeful that after what the RT has been through, we don’t continue to make participation so difficult.
Thanks,
Eric </no hat>
On Jul 26, 2018, at 8:28 AM, Jennifer Bryce <jennifer.bryce@icann.org> wrote:
Dear SSR2 Review Team,
Per the team decision on the 19 July call to plan to meet before the ICANN meeting in Barcelona, we are confirming that we have submitted the request for a 2-day meeting to be held in Barcelona on 18 and 19 October. These are the only available dates for ICANN63 pre-meetings.
Please note that requests are limited by available space and resources. We will let the review team know when the meeting is confirmed (likely in early August).
Once confirmed, please note that the review team will have until approximately mid-August (exact date TBD) to cancel the meeting request. If the confirmed meeting is cancelled after the mid-August date, the review team will incur a fee as the contracts for space, resources and equipment will already be in place.
Meetings at ICANN meetings In addition, as requested, below is some general information about requesting face-to-face meetings around ICANN meetings: • Requests are required to be submitted 90 days prior to the proposed meeting dates. Any face-to-face meeting requests less than 90 days prior to the event date(s) will be reviewed and considered by the Meetings Team and/or ICANN management on a case-by-case basis due to the required length of time for the contracting processes, travel booking, and overall time needed to properly plan a quality meeting. • ICANN’s meeting team will advise which days are available for face-to-face meetings prior to ICANN meetings in good time for the review team to meet the 90-day deadline. • During ICANN meetings, room availability is limited to short blocks of time. Additionally, many review team members have demands on their schedules to participate in various sessions. As such, full-day face-to-face meetings during ICANN meetings are not feasible. • Typically, due to contractual restrictions of the ICANN meeting venues, face-to-face meetings are not feasible after ICANN meetings (ICANN63 was confirmed as a location where post meetings are not possible).
Meetings outside of ICANN meetings For future planning purposes, the attached slides provide an overview of steps, timeframes, and cost estimates that ought to be considered when planning a face-to-face meeting.
We would be happy to answer any questions on the content of this email or the attached slides.
Best, Jennifer -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN)
Email: jennifer.bryce@icann.org Skype: jennifer.bryce.icann www.icann.org
<Planning for F2F Meetings.pdf>_______________________________________________ Ssr2-review mailing list Ssr2-review@icann.org https://mm.icann.org/mailman/listinfo/ssr2-review
_______________________________________________ Ssr2-review mailing list Ssr2-review@icann.org https://mm.icann.org/mailman/listinfo/ssr2-review
+1 Thanks for your help, Jennifer. Denise Michel Domain Name System Strategy & Management Facebook, Inc. denisemichel@fb.com On 7/27/18, 3:14 PM, "Ssr2-review on behalf of Geoff Huston" <ssr2-review-bounces@icann.org on behalf of gih@apnic.net> wrote: I cannot make the meeting if it is held Thursday / Friday either. I am in favour of Eric’s suggestions to use some time during the week. regards, Geoff > On 28 Jul 2018, at 2:56 am, Eric Osterweil <eric@osterweil.net> wrote: > > <no hat> > Hi Jennifer, > > I think asking the team to extend the already week-long engagement that we have for ICANN63 by two days up front is asking for too much (especially post-pause). On multiple occasions before the pause we had expressed to Staff that extending the existing ICANN trip is often prohibitive for some of us. Some of us have other commitments that cause >1week to be a non-starter. As we start to think through the agenda for ICANN63’s f2f, I think it would be much more reasonable to find time during the week for us to meet. Perhaps scheduling multiple shorter (3-4 hour) blocks would even make us more efficient. If there is any consternation about room availability, I would suggest we either look for space at the connected hotel or just use one of the smaller pop-up rooms that I believe you all tend to hold open. I am hopeful that after what the RT has been through, we don’t continue to make participation so difficult. > > Thanks, > > Eric > </no hat> > >> On Jul 26, 2018, at 8:28 AM, Jennifer Bryce <jennifer.bryce@icann.org> wrote: >> >> Dear SSR2 Review Team, >> >> Per the team decision on the 19 July call to plan to meet before the ICANN meeting in Barcelona, we are confirming that we have submitted the request for a 2-day meeting to be held in Barcelona on 18 and 19 October. These are the only available dates for ICANN63 pre-meetings. >> >> Please note that requests are limited by available space and resources. We will let the review team know when the meeting is confirmed (likely in early August). >> >> Once confirmed, please note that the review team will have until approximately mid-August (exact date TBD) to cancel the meeting request. If the confirmed meeting is cancelled after the mid-August date, the review team will incur a fee as the contracts for space, resources and equipment will already be in place. >> >> Meetings at ICANN meetings >> In addition, as requested, below is some general information about requesting face-to-face meetings around ICANN meetings: >> • Requests are required to be submitted 90 days prior to the proposed meeting dates. Any face-to-face meeting requests less than 90 days prior to the event date(s) will be reviewed and considered by the Meetings Team and/or ICANN management on a case-by-case basis due to the required length of time for the contracting processes, travel booking, and overall time needed to properly plan a quality meeting. >> • ICANN’s meeting team will advise which days are available for face-to-face meetings prior to ICANN meetings in good time for the review team to meet the 90-day deadline. >> • During ICANN meetings, room availability is limited to short blocks of time. Additionally, many review team members have demands on their schedules to participate in various sessions. As such, full-day face-to-face meetings during ICANN meetings are not feasible. >> • Typically, due to contractual restrictions of the ICANN meeting venues, face-to-face meetings are not feasible after ICANN meetings (ICANN63 was confirmed as a location where post meetings are not possible). >> >> Meetings outside of ICANN meetings >> For future planning purposes, the attached slides provide an overview of steps, timeframes, and cost estimates that ought to be considered when planning a face-to-face meeting. >> >> We would be happy to answer any questions on the content of this email or the attached slides. >> >> Best, >> Jennifer >> -- >> Jennifer Bryce >> Senior Reviews Coordinator >> Internet Corporation for Assigned Names and Numbers (ICANN) >> >> Email: jennifer.bryce@icann.org >> Skype: jennifer.bryce.icann >> https://urldefense.proofpoint.com/v2/url?u=http-3A__www.icann.org&d=DwIGaQ&c... >> >> >> <Planning for F2F Meetings.pdf>_______________________________________________ >> Ssr2-review mailing list >> Ssr2-review@icann.org >> https://urldefense.proofpoint.com/v2/url?u=https-3A__mm.icann.org_mailman_li... > > _______________________________________________ > Ssr2-review mailing list > Ssr2-review@icann.org > https://urldefense.proofpoint.com/v2/url?u=https-3A__mm.icann.org_mailman_li... _______________________________________________ Ssr2-review mailing list Ssr2-review@icann.org https://urldefense.proofpoint.com/v2/url?u=https-3A__mm.icann.org_mailman_li...
Oops, we are talking about Thursday / Friday before the official ICANN Meeting. But nevertheless, unfortunately, I am not able to participate in person due to personal commitments. I am arriving on Sunday in Barcelona and planning to stay until Thursday. Best regards, - Boban.
On 28. Jul 2018, at 08:25, Boban Krsic <krsic@denic.de> wrote:
Hi all,
On 28. Jul 2018, at 00:13, Geoff Huston <gih@apnic.net> wrote:
I am in favour of Eric’s suggestions to use some time during the week.
Same here. I have already booked my flight back to Germany for Thursday due to private commitments on Friday.
Best regards,
- Boban.
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Hello all, I understand people's concerns over scheduling - but could I please make a request? As a matter of process, if the team makes a decision in plenary and you now want to revisit that decision, how about we put that on the agenda for the next team meeting rather than random email exchanges. Without a process for resolution, these just add to the general sense of confusion and chaotic decision-making. Staff, can we please add to agenda for next meeting? Cheers Phil Phil Khoury Facilitator – ICANN SSR2 phil@crkhoury.com <mailto:phil@cameronralph.com.au> tel +61 3 9421 3111 mob +61 431 500 999 (also WhatsApp) skype phil.khoury cameron. ralph. khoury Cameron Ralph Pty Ltd | PO Box 307 East Melbourne VIC 8002 | Australia This email may contain confidential information. If received in error, please let us know us by reply email or phone and delete this email. On 28/7/18, 6:39 pm, "Ssr2-review on behalf of Boban Krsic" <ssr2-review-bounces@icann.org on behalf of krsic@denic.de> wrote: Oops, we are talking about Thursday / Friday before the official ICANN Meeting. But nevertheless, unfortunately, I am not able to participate in person due to personal commitments. I am arriving on Sunday in Barcelona and planning to stay until Thursday. Best regards, - Boban. > On 28. Jul 2018, at 08:25, Boban Krsic <krsic@denic.de> wrote: > > > Hi all, > >> On 28. Jul 2018, at 00:13, Geoff Huston <gih@apnic.net> wrote: >> >> I am in favour of Eric’s suggestions to use some time during the week. > > Same here. I have already booked my flight back to Germany for Thursday due to private commitments on Friday. > > Best regards, > > - Boban. > > _______________________________________________ > Ssr2-review mailing list > Ssr2-review@icann.org > https://mm.icann.org/mailman/listinfo/ssr2-review _______________________________________________ Ssr2-review mailing list Ssr2-review@icann.org https://mm.icann.org/mailman/listinfo/ssr2-review
Hey Phil, Just for clarity: the team has repeatedly expressed the desire to conduct our RT meetings during the ICANN meetings, for over a year; Staff keeps trying to schedule them adjacent to these meetings and we keep objecting. I am not sure if you sense that there was an agreement to meeting before ICANN63, but I don’t recall that. Can you please clarify for me if I have missed something? <no hat> I personally feel that being able to conduct our work over email is imperative (at least in part). By contrast, I think the plenary calls are particularly useful for interactions that require low-latency/high bandwidth (like discussions, disagreement resolution, brainstorming, etc.). In the past, I think we have tended to overload the plenary calls and have conducted a lot of our work there because the list has been quiet, but I’m worried that the process you have outlined here might put a throttle on our email list discussions. Maybe I’ve misunderstood though. </no hat> Thanks, Eric
On Jul 29, 2018, at 3:27 PM, Phil Khoury <phil@crkhoury.com> wrote:
Hello all,
I understand people's concerns over scheduling - but could I please make a request?
As a matter of process, if the team makes a decision in plenary and you now want to revisit that decision, how about we put that on the agenda for the next team meeting rather than random email exchanges. Without a process for resolution, these just add to the general sense of confusion and chaotic decision-making.
Staff, can we please add to agenda for next meeting?
Cheers
Phil
Phil Khoury Facilitator – ICANN SSR2
phil@crkhoury.com <mailto:phil@cameronralph.com.au> tel +61 3 9421 3111 mob +61 431 500 999 (also WhatsApp) skype phil.khoury
cameron. ralph. khoury
Cameron Ralph Pty Ltd | PO Box 307 East Melbourne VIC 8002 | Australia This email may contain confidential information. If received in error, please let us know us by reply email or phone and delete this email.
On 28/7/18, 6:39 pm, "Ssr2-review on behalf of Boban Krsic" <ssr2-review-bounces@icann.org on behalf of krsic@denic.de> wrote:
Oops, we are talking about Thursday / Friday before the official ICANN Meeting. But nevertheless, unfortunately, I am not able to participate in person due to personal commitments. I am arriving on Sunday in Barcelona and planning to stay until Thursday.
Best regards,
- Boban.
On 28. Jul 2018, at 08:25, Boban Krsic <krsic@denic.de> wrote:
Hi all,
On 28. Jul 2018, at 00:13, Geoff Huston <gih@apnic.net> wrote:
I am in favour of Eric’s suggestions to use some time during the week.
Same here. I have already booked my flight back to Germany for Thursday due to private commitments on Friday.
Best regards,
- Boban.
_______________________________________________ Ssr2-review mailing list Ssr2-review@icann.org https://mm.icann.org/mailman/listinfo/ssr2-review
_______________________________________________ Ssr2-review mailing list Ssr2-review@icann.org https://mm.icann.org/mailman/listinfo/ssr2-review
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Hi, Phil/All. I agree we need to clarify our decision-making processes. I think that process needs to include email in a structured, agreed upon way. Previously, given the difficulty of some members attending some conference calls, we used the email list to enable members not on the call to weigh-in before decisions are locked down. Given the geographic distribution and busy schedules of our volunteers, I think incorporating email in our decision-making processes, and getting staff/consultant support in running the protocol, is necessary to support Team member participation. For example, only 9 Team members were on the last conference call. Regarding a Barcelona meeting, as I recall the Team agreed on the last conference call that, after DC, we have our next F2F meeting around the ICANN meeting in October in Barcelona. I specifically suggested that we ask staff to investigate our ability to meet before, after, or during the Barcelona meeting and that we then quickly come to agreement on the exact dates and nature of our meeting on e-mail over the following few days. While Phil noted his understanding that staff prefers to have the Team meet before the Barcelona meeting starts, I don’t think that should be construed as a “Team decision.” Unfortunately, I now see this was recorded by staff as the Team’s decision. Please clarify if I’m remembering things incorrectly. Personally, I would like to make sure the times and dates for Team meetings are driven by maximizing Team participation rather than staff convenience. Thanks. Denise Denise Michel Domain Name System Strategy & Management Facebook, Inc. denisemichel@fb.com On 7/29/18, 1:27 PM, "Ssr2-review on behalf of Phil Khoury" <ssr2-review-bounces@icann.org on behalf of phil@crkhoury.com> wrote: Hello all, I understand people's concerns over scheduling - but could I please make a request? As a matter of process, if the team makes a decision in plenary and you now want to revisit that decision, how about we put that on the agenda for the next team meeting rather than random email exchanges. Without a process for resolution, these just add to the general sense of confusion and chaotic decision-making. Staff, can we please add to agenda for next meeting? Cheers Phil Phil Khoury Facilitator – ICANN SSR2 phil@crkhoury.com <mailto:phil@cameronralph.com.au> tel +61 3 9421 3111 mob +61 431 500 999 (also WhatsApp) skype phil.khoury cameron. ralph. khoury Cameron Ralph Pty Ltd | PO Box 307 East Melbourne VIC 8002 | Australia This email may contain confidential information. If received in error, please let us know us by reply email or phone and delete this email. On 28/7/18, 6:39 pm, "Ssr2-review on behalf of Boban Krsic" <ssr2-review-bounces@icann.org on behalf of krsic@denic.de> wrote: Oops, we are talking about Thursday / Friday before the official ICANN Meeting. But nevertheless, unfortunately, I am not able to participate in person due to personal commitments. I am arriving on Sunday in Barcelona and planning to stay until Thursday. Best regards, - Boban. > On 28. Jul 2018, at 08:25, Boban Krsic <krsic@denic.de> wrote: > > > Hi all, > >> On 28. Jul 2018, at 00:13, Geoff Huston <gih@apnic.net> wrote: >> >> I am in favour of Eric’s suggestions to use some time during the week. > > Same here. I have already booked my flight back to Germany for Thursday due to private commitments on Friday. > > Best regards, > > - Boban. > > _______________________________________________ > Ssr2-review mailing list > Ssr2-review@icann.org > https://urldefense.proofpoint.com/v2/url?u=https-3A__mm.icann.org_mailman_li... _______________________________________________ Ssr2-review mailing list Ssr2-review@icann.org https://urldefense.proofpoint.com/v2/url?u=https-3A__mm.icann.org_mailman_li... _______________________________________________ Ssr2-review mailing list Ssr2-review@icann.org https://urldefense.proofpoint.com/v2/url?u=https-3A__mm.icann.org_mailman_li...
Hi everyone, We are going to have an interesting conversation about groundrules. I am afraid that if anyone is to be blamed for any misunderstanding it is me – and certainly not staff. I wrote the meeting record. The decision was that staff should make a request for a F2F for the team at Barcelona. The staff did that as asked. The only meeting facilities on offer from the ICANN organisers (not RT staff) were for before the meeting. Staff relayed that information. As I understand the issues there are serious problems with attempting to run in-depth review meetings during ICANN Conference session times. It is not a matter of staff convenience. It is also not a problem to say – “can we revisit this please?” If I overreacted to the tone of the emails – my apologies. My intention was to steady the decision-making processes. Finally – can we not disrespect staff please? Talk soon, Phil . From: Denise Michel <denisemichel@fb.com> Date: Wednesday, 1 August 2018 at 3:49 am To: Phil Khoury <phil@crkhoury.com>, "ssr2-review@icann.org" <ssr2-review@icann.org> Subject: Re: [Ssr2-review] Planning for face-to-face meetings Hi, Phil/All. I agree we need to clarify our decision-making processes. I think that process needs to include email in a structured, agreed upon way. Previously, given the difficulty of some members attending some conference calls, we used the email list to enable members not on the call to weigh-in before decisions are locked down. Given the geographic distribution and busy schedules of our volunteers, I think incorporating email in our decision-making processes, and getting staff/consultant support in running the protocol, is necessary to support Team member participation. For example, only 9 Team members were on the last conference call. Regarding a Barcelona meeting, as I recall the Team agreed on the last conference call that, after DC, we have our next F2F meeting around the ICANN meeting in October in Barcelona. I specifically suggested that we ask staff to investigate our ability to meet before, after, or during the Barcelona meeting and that we then quickly come to agreement on the exact dates and nature of our meeting on e-mail over the following few days. While Phil noted his understanding that staff prefers to have the Team meet before the Barcelona meeting starts, I don’t think that should be construed as a “Team decision.” Unfortunately, I now see this was recorded by staff as the Team’s decision. Please clarify if I’m remembering things incorrectly. Personally, I would like to make sure the times and dates for Team meetings are driven by maximizing Team participation rather than staff convenience. Thanks. Denise Denise Michel Domain Name System Strategy & Management Facebook, Inc. denisemichel@fb.com On 7/29/18, 1:27 PM, "Ssr2-review on behalf of Phil Khoury" <ssr2-review-bounces@icann.org on behalf of phil@crkhoury.com> wrote: Hello all, I understand people's concerns over scheduling - but could I please make a request? As a matter of process, if the team makes a decision in plenary and you now want to revisit that decision, how about we put that on the agenda for the next team meeting rather than random email exchanges. Without a process for resolution, these just add to the general sense of confusion and chaotic decision-making. Staff, can we please add to agenda for next meeting? Cheers Phil Phil Khoury Facilitator – ICANN SSR2 phil@crkhoury.com <mailto:phil@cameronralph.com.au> tel +61 3 9421 3111 mob +61 431 500 999 (also WhatsApp) skype phil.khoury cameron. ralph. khoury Cameron Ralph Pty Ltd | PO Box 307 East Melbourne VIC 8002 | Australia This email may contain confidential information. If received in error, please let us know us by reply email or phone and delete this email. On 28/7/18, 6:39 pm, "Ssr2-review on behalf of Boban Krsic" <ssr2-review-bounces@icann.org on behalf of krsic@denic.de> wrote: Oops, we are talking about Thursday / Friday before the official ICANN Meeting. But nevertheless, unfortunately, I am not able to participate in person due to personal commitments. I am arriving on Sunday in Barcelona and planning to stay until Thursday. Best regards, - Boban. > On 28. Jul 2018, at 08:25, Boban Krsic <krsic@denic.de> wrote: > > > Hi all, > >> On 28. Jul 2018, at 00:13, Geoff Huston <gih@apnic.net> wrote: >> >> I am in favour of Eric’s suggestions to use some time during the week. > > Same here. I have already booked my flight back to Germany for Thursday due to private commitments on Friday. > > Best regards, > > - Boban. > > _______________________________________________ > Ssr2-review mailing list > Ssr2-review@icann.org > https://urldefense.proofpoint.com/v2/url?u=https-3A__mm.icann.org_mailman_li... _______________________________________________ Ssr2-review mailing list Ssr2-review@icann.org https://urldefense.proofpoint.com/v2/url?u=https-3A__mm.icann.org_mailman_li... _______________________________________________ Ssr2-review mailing list Ssr2-review@icann.org https://urldefense.proofpoint.com/v2/url?u=https-3A__mm.icann.org_mailman_li...
Thanks for clarifying, Phil. No disrespect intended; look forward to discussing further and am hopeful we can get a high percentage of team members together in Barcelona. Best, Denise Denise Michel Domain Name System Strategy & Management Facebook, Inc. denisemichel@fb.com<mailto:denisemichel@fb.com> From: Phil G Khoury <phil@crkhoury.com> Date: Wednesday, August 1, 2018 at 4:37 AM To: Denise Michel <denisemichel@fb.com>, SSR2 <ssr2-review@icann.org> Subject: Re: [Ssr2-review] Planning for face-to-face meetings Hi everyone, We are going to have an interesting conversation about groundrules. I am afraid that if anyone is to be blamed for any misunderstanding it is me – and certainly not staff. I wrote the meeting record. The decision was that staff should make a request for a F2F for the team at Barcelona. The staff did that as asked. The only meeting facilities on offer from the ICANN organisers (not RT staff) were for before the meeting. Staff relayed that information. As I understand the issues there are serious problems with attempting to run in-depth review meetings during ICANN Conference session times. It is not a matter of staff convenience. It is also not a problem to say – “can we revisit this please?” If I overreacted to the tone of the emails – my apologies. My intention was to steady the decision-making processes. Finally – can we not disrespect staff please? Talk soon, Phil . From: Denise Michel <denisemichel@fb.com> Date: Wednesday, 1 August 2018 at 3:49 am To: Phil Khoury <phil@crkhoury.com>, "ssr2-review@icann.org" <ssr2-review@icann.org> Subject: Re: [Ssr2-review] Planning for face-to-face meetings Hi, Phil/All. I agree we need to clarify our decision-making processes. I think that process needs to include email in a structured, agreed upon way. Previously, given the difficulty of some members attending some conference calls, we used the email list to enable members not on the call to weigh-in before decisions are locked down. Given the geographic distribution and busy schedules of our volunteers, I think incorporating email in our decision-making processes, and getting staff/consultant support in running the protocol, is necessary to support Team member participation. For example, only 9 Team members were on the last conference call. Regarding a Barcelona meeting, as I recall the Team agreed on the last conference call that, after DC, we have our next F2F meeting around the ICANN meeting in October in Barcelona. I specifically suggested that we ask staff to investigate our ability to meet before, after, or during the Barcelona meeting and that we then quickly come to agreement on the exact dates and nature of our meeting on e-mail over the following few days. While Phil noted his understanding that staff prefers to have the Team meet before the Barcelona meeting starts, I don’t think that should be construed as a “Team decision.” Unfortunately, I now see this was recorded by staff as the Team’s decision. Please clarify if I’m remembering things incorrectly. Personally, I would like to make sure the times and dates for Team meetings are driven by maximizing Team participation rather than staff convenience. Thanks. Denise Denise Michel Domain Name System Strategy & Management Facebook, Inc. denisemichel@fb.com On 7/29/18, 1:27 PM, "Ssr2-review on behalf of Phil Khoury" <ssr2-review-bounces@icann.org on behalf of phil@crkhoury.com> wrote: Hello all, I understand people's concerns over scheduling - but could I please make a request? As a matter of process, if the team makes a decision in plenary and you now want to revisit that decision, how about we put that on the agenda for the next team meeting rather than random email exchanges. Without a process for resolution, these just add to the general sense of confusion and chaotic decision-making. Staff, can we please add to agenda for next meeting? Cheers Phil Phil Khoury Facilitator – ICANN SSR2 phil@crkhoury.com <mailto:phil@cameronralph.com.au> tel +61 3 9421 3111 mob +61 431 500 999 (also WhatsApp) skype phil.khoury cameron. ralph. khoury Cameron Ralph Pty Ltd | PO Box 307 East Melbourne VIC 8002 | Australia This email may contain confidential information. If received in error, please let us know us by reply email or phone and delete this email. On 28/7/18, 6:39 pm, "Ssr2-review on behalf of Boban Krsic" <ssr2-review-bounces@icann.org on behalf of krsic@denic.de> wrote: Oops, we are talking about Thursday / Friday before the official ICANN Meeting. But nevertheless, unfortunately, I am not able to participate in person due to personal commitments. I am arriving on Sunday in Barcelona and planning to stay until Thursday. Best regards, - Boban. > On 28. Jul 2018, at 08:25, Boban Krsic <krsic@denic.de> wrote: > > > Hi all, > >> On 28. Jul 2018, at 00:13, Geoff Huston <gih@apnic.net> wrote: >> >> I am in favour of Eric’s suggestions to use some time during the week. > > Same here. I have already booked my flight back to Germany for Thursday due to private commitments on Friday. > > Best regards, > > - Boban. > > _______________________________________________ > Ssr2-review mailing list > Ssr2-review@icann.org > https://urldefense.proofpoint.com/v2/url?u=https-3A__mm.icann.org_mailman_li... _______________________________________________ Ssr2-review mailing list Ssr2-review@icann.org https://urldefense.proofpoint.com/v2/url?u=https-3A__mm.icann.org_mailman_li... _______________________________________________ Ssr2-review mailing list Ssr2-review@icann.org https://urldefense.proofpoint.com/v2/url?u=https-3A__mm.icann.org_mailman_li...
<no hat> Hi Jennifer, I think asking the team to extend the already week-long engagement that we have for ICANN63 by two days up front is asking for too much (especially post-pause). On multiple occasions before the pause we had expressed to Staff that extending the existing ICANN trip is often prohibitive for some of us. Some of us have other commitments that cause >1week to be a non-starter. As we start to think through the agenda for ICANN63’s f2f, I think it would be much more reasonable to find time during the week for us to meet. Perhaps scheduling multiple shorter (3-4 hour) blocks would even make us more efficient. If there is any consternation about room availability, I would suggest we either look for space at the connected hotel or just use one of the smaller pop-up rooms that I believe you all tend to hold open. I am hopeful that after what the RT has been through, we don’t continue to make participation so difficult. Thanks, Eric </no hat>
On Jul 26, 2018, at 8:28 AM, Jennifer Bryce <jennifer.bryce@icann.org <mailto:jennifer.bryce@icann.org>> wrote:
Dear SSR2 Review Team,
Per the team decision on the 19 July call to plan to meet before the ICANN meeting in Barcelona, we are confirming that we have submitted the request for a 2-day meeting to be held in Barcelona on 18 and 19 October. These are the only available dates for ICANN63 pre-meetings.
Please note that requests are limited by available space and resources. We will let the review team know when the meeting is confirmed (likely in early August).
Once confirmed, please note that the review team will have until approximately mid-August (exact date TBD) to cancel the meeting request. If the confirmed meeting is cancelled after the mid-August date, the review team will incur a fee as the contracts for space, resources and equipment will already be in place.
Meetings at ICANN meetings In addition, as requested, below is some general information about requesting face-to-face meetings around ICANN meetings: Requests are required to be submitted 90 days prior to the proposed meeting dates. Any face-to-face meeting requests less than 90 days prior to the event date(s) will be reviewed and considered by the Meetings Team and/or ICANN management on a case-by-case basis due to the required length of time for the contracting processes, travel booking, and overall time needed to properly plan a quality meeting. ICANN’s meeting team will advise which days are available for face-to-face meetings prior to ICANN meetings in good time for the review team to meet the 90-day deadline. During ICANN meetings, room availability is limited to short blocks of time. Additionally, many review team members have demands on their schedules to participate in various sessions. As such, full-day face-to-face meetings during ICANN meetings are not feasible. Typically, due to contractual restrictions of the ICANN meeting venues, face-to-face meetings are not feasible after ICANN meetings (ICANN63 was confirmed as a location where post meetings are not possible).
Meetings outside of ICANN meetings For future planning purposes, the attached slides provide an overview of steps, timeframes, and cost estimates that ought to be considered when planning a face-to-face meeting.
We would be happy to answer any questions on the content of this email or the attached slides.
Best, Jennifer -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN)
Email: jennifer.bryce@icann.org <mailto:jennifer.bryce@icann.org> Skype: jennifer.bryce.icann www.icann.org <http://www.icann.org/>
<Planning for F2F Meetings.pdf>_______________________________________________ Ssr2-review mailing list Ssr2-review@icann.org <mailto:Ssr2-review@icann.org> https://mm.icann.org/mailman/listinfo/ssr2-review <https://mm.icann.org/mailman/listinfo/ssr2-review>
Good Evening, I agree with Eric here: attending the ICANN meeting plus two days for the review might be difficult for some, as it makes the trip longer than one week. The other solution, not attending the ICANN meeting itself at all, also seems like a bad option, as it would deny the team the ability to engage with the community. Many thanks Laurin
On 27 Jul 2018, at 13:05, Eric Osterweil <lists@osterweil.net> wrote:
<no hat> Hi Jennifer,
I think asking the team to extend the already week-long engagement that we have for ICANN63 by two days up front is asking for too much (especially post-pause). On multiple occasions before the pause we had expressed to Staff that extending the existing ICANN trip is often prohibitive for some of us. Some of us have other commitments that cause >1week to be a non-starter. As we start to think through the agenda for ICANN63’s f2f, I think it would be much more reasonable to find time during the week for us to meet. Perhaps scheduling multiple shorter (3-4 hour) blocks would even make us more efficient. If there is any consternation about room availability, I would suggest we either look for space at the connected hotel or just use one of the smaller pop-up rooms that I believe you all tend to hold open. I am hopeful that after what the RT has been through, we don’t continue to make participation so difficult.
Thanks,
Eric </no hat>
On Jul 26, 2018, at 8:28 AM, Jennifer Bryce <jennifer.bryce@icann.org> wrote:
Dear SSR2 Review Team,
Per the team decision on the 19 July call to plan to meet before the ICANN meeting in Barcelona, we are confirming that we have submitted the request for a 2-day meeting to be held in Barcelona on 18 and 19 October. These are the only available dates for ICANN63 pre-meetings.
Please note that requests are limited by available space and resources. We will let the review team know when the meeting is confirmed (likely in early August).
Once confirmed, please note that the review team will have until approximately mid-August (exact date TBD) to cancel the meeting request. If the confirmed meeting is cancelled after the mid-August date, the review team will incur a fee as the contracts for space, resources and equipment will already be in place.
Meetings at ICANN meetings In addition, as requested, below is some general information about requesting face-to-face meetings around ICANN meetings: • Requests are required to be submitted 90 days prior to the proposed meeting dates. Any face-to-face meeting requests less than 90 days prior to the event date(s) will be reviewed and considered by the Meetings Team and/or ICANN management on a case-by-case basis due to the required length of time for the contracting processes, travel booking, and overall time needed to properly plan a quality meeting. • ICANN’s meeting team will advise which days are available for face-to-face meetings prior to ICANN meetings in good time for the review team to meet the 90-day deadline. • During ICANN meetings, room availability is limited to short blocks of time. Additionally, many review team members have demands on their schedules to participate in various sessions. As such, full-day face-to-face meetings during ICANN meetings are not feasible. • Typically, due to contractual restrictions of the ICANN meeting venues, face-to-face meetings are not feasible after ICANN meetings (ICANN63 was confirmed as a location where post meetings are not possible).
Meetings outside of ICANN meetings For future planning purposes, the attached slides provide an overview of steps, timeframes, and cost estimates that ought to be considered when planning a face-to-face meeting.
We would be happy to answer any questions on the content of this email or the attached slides.
Best, Jennifer -- Jennifer Bryce Senior Reviews Coordinator Internet Corporation for Assigned Names and Numbers (ICANN)
Email: jennifer.bryce@icann.org Skype: jennifer.bryce.icann www.icann.org
<Planning for F2F Meetings.pdf>_______________________________________________ Ssr2-review mailing list Ssr2-review@icann.org https://mm.icann.org/mailman/listinfo/ssr2-review
_______________________________________________ Ssr2-review mailing list Ssr2-review@icann.org https://mm.icann.org/mailman/listinfo/ssr2-review
participants (11)
-
Boban Krsic -
Denise Michel -
Eric Osterweil -
Eric Osterweil -
Geoff Huston -
Jennifer Bryce -
Matogoro Jabera -
Phil G Khoury -
Phil Khoury
-
Ramkrishna Pariyar -
Weissinger, Laurin