Hi Lars – We will have comms planned for when the Board officially adopts it. Jane From: Lars Hoffmann <lars.hoffmann@icann.org> Date: Sunday, August 11, 2024 at 6:39 PM To: Samantha Mancia <samantha.mancia@icann.org>, "SubPro-IRT-asp@icann.org" <SubPro-IRT-asp@icann.org>, Jane Sexton <jane.sexton@icann.org> Cc: Kristy Buckley <kristy.buckley@icann.org>, Elisa Busetto <elisa.busetto@icann.org>, Leon Grundmann <leon.grundmann@icann.org> Subject: Re: [Ext] Re: [Subpro-irt-asp] Re: Follow-up Items | ASP Handbook --Adding @Jane Sexton<mailto:jane.sexton@icann.org>-- This is just a great achievement – well done!! Do you want to send a note to the IRT list @Samantha Mancia<mailto:samantha.mancia@icann.org> – maybe including a brief explanation how the GAC advice fits into this? Happy to chat on Monday. Jane, any insight to know what our comms strategy is/has been around the publication? Best. Lars From: Samantha Mancia <samantha.mancia@icann.org> Date: Friday, 9 August 2024 at 17:25 To: "SubPro-IRT-asp@icann.org" <SubPro-IRT-asp@icann.org> Cc: Kristy Buckley <kristy.buckley@icann.org>, Lars Hoffmann <lars.hoffmann@icann.org>, Elisa Busetto <elisa.busetto@icann.org>, Leon Grundmann <leon.grundmann@icann.org> Subject: Re: [Ext] Re: [Subpro-irt-asp] Re: Follow-up Items | ASP Handbook Hello ASP IRT Sub-Track, I hope you all have had a good week. I wanted to follow up to let you know that the updated ASP Handbook has now been published: https://newgtldprogram.icann.org/en/application-rounds/round2/asp/handbook Thanks again for all of your hard work and contributions to this effort! Kind Regards, Samantha Mancia Project Manager, New gTLD Program Team Internet Corporation for Assigned Names and Numbers (ICANN) Office Telephone: +1 310 301 5800 www.icann.org<http://www.icann.org> From: Samantha Mancia <samantha.mancia@icann.org> Date: Wednesday, August 7, 2024 at 7:57 AM To: Anne ICANN <anneicanngnso@gmail.com> Cc: "SubPro-IRT-asp@icann.org" <SubPro-IRT-asp@icann.org>, Kristy Buckley <kristy.buckley@icann.org>, Lars Hoffmann <lars.hoffmann@icann.org>, Elisa Busetto <elisa.busetto@icann.org>, Leon Grundmann <leon.grundmann@icann.org> Subject: Re: [Ext] Re: [Subpro-irt-asp] Re: Follow-up Items | ASP Handbook Hi Anne, Sure thing, we’ll send a follow up note once it’s posted. Kind Regards, Samantha Mancia Project Manager, New gTLD Program Team Internet Corporation for Assigned Names and Numbers (ICANN) Office Telephone: +1 310 301 5800 www.icann.org<http://www.icann.org> From: Anne ICANN <anneicanngnso@gmail.com> Date: Tuesday, August 6, 2024 at 4:31 PM To: Samantha Mancia <samantha.mancia@icann.org> Cc: "SubPro-IRT-asp@icann.org" <SubPro-IRT-asp@icann.org> Subject: [Ext] Re: [Subpro-irt-asp] Re: Follow-up Items | ASP Handbook Thanks Sam. Please alert the SubTrack members when the cleaned up version is posted. Thank you, Anne Anne Aikman-Scalese GNSO Councilor NomCom Non-Voting 2022-2024 anneicanngnso@gmail.com<mailto:anneicanngnso@gmail.com> On Tue, Aug 6, 2024 at 3:11 PM Samantha Mancia via Subpro-irt-asp <subpro-irt-asp@icann.org<mailto:subpro-irt-asp@icann.org>> wrote: Hello ASP IRT Sub-Track, I hope you are well. As Kristy is out this week, I wanted to provide an update on the action item below: 1. Once available, Kristy to confirm on list that we’ve consulted internally on the latest financial need indicator (link to comment [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/18aQYgEs-sTNms...>). We have indeed consulted internally and confirmed the current language in the ASP Handbook that we discussed on call<https://community.icann.org/pages/viewpage.action?pageId=353173560> is ok to proceed. Thanks again to those of you who provided your feedback. At this stage we’re going to clean up the ASP Handbook and get it ready for publication, aiming for the end of this week on the ASP Website: https://newgtldprogram.icann.org/en/application-rounds/round2/asp/handbook [newgtldprogram.icann.org]<https://urldefense.com/v3/__https:/newgtldprogram.icann.org/en/application-r...> As discussed, the Board-approved version of the ASP Handbook is pending the Board-GAC consultation in September, but in the meantime we are posting version 3 on the website to support communications and outreach efforts. In line with our project schedule and availability of translation services, we are proceeding with publication of the English version while the other five ICANN language versions are being developed. These will be posted as soon as they are available. Again, expressing our gratitude for all of your thoughtful input and contributions to the work we have done to get here! Kind Regards, Samantha Mancia Project Manager, New gTLD Program Team Internet Corporation for Assigned Names and Numbers (ICANN) Office Telephone: +1 310 301 5800 www.icann.org<http://www.icann.org> From: Kristy Buckley <kristy.buckley@icann.org<mailto:kristy.buckley@icann.org>> Date: Thursday, August 1, 2024 at 1:51 PM To: "SubPro-IRT-asp@icann.org<mailto:SubPro-IRT-asp@icann.org>" <SubPro-IRT-asp@icann.org<mailto:SubPro-IRT-asp@icann.org>> Cc: Samantha Mancia <samantha.mancia@icann.org<mailto:samantha.mancia@icann.org>> Subject: Follow-up Items | ASP Handbook Greetings ASP-IRT members, Many thanks for taking the time to join us again today. I know many of you were juggling other meetings simultaneously or back-to-back. Much appreciated. As promised, we are sharing additional comments on-list for your review. We kindly request any additional questions or comments on-list by 23:59 UTC Monday 5 August. This will allow us to finalize preparations for posting v3 of the Handbook on the ASP website [newgtldprogram.icann.org]<https://urldefense.com/v3/__https:/newgtldprogram.icann.org/en/application-r...> and to ensure translation of the ASP Handbook into the ICANN languages in a timely fashion. Below please see the follow-up items from today as well as the remaining Handbook comments to review. Kind regards, Kristy, on behalf of the ASP Project Team ---- Follow up items from today's meeting: 1. Once available, Kristy to confirm on list that we’ve consulted internally on the latest financial need indicator (link to comment [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/18aQYgEs-sTNms...>). 2. Kristy and Sam to consult internally about the possibility of offering the fee discount to ASP applicants still awaiting ASP evaluation results by the time the gTLD application submission period begins (as opposed to offering a refund if they qualify). ICANN org will update on-list and/or bring this to the full IRT in relation topical discussions about the gTLD fee, withdrawals, refunds, etc. Remaining Handbook comments to review: 1. In Section 4.6: Restrictions: In light of Justine's question around distinguishing between Terms and Conditions (T&Cs) and Restrictions, and given that the T&Cs are currently out for public comment, what does the IRT think about keeping this language out of the ASP Handbook and instead leaving in Terms & Conditions and potentially the AGB? In the Handbook we are suggesting removal of text (4.6.4) because it is already in the ASP T&Cs (link to comment [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/18aQYgEs-sTNms...>) and subject to changes following public comment on the T&Cs. 1. In Section 4.6: Restrictions: following our discussion on 1 August, we propose keeping the restriction (4.6.7) related to the future Registry Agreement which is for ROs, not ASP applicants, but it seems important to flag to prospective ASP applicants. (link to comment [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/18aQYgEs-sTNms...>) 1. In Section 4.6: Restrictions: Addition of cross reference to change requests section to 4.6.1 (link to comment [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/18aQYgEs-sTNms...>). Handbook text pasted below: For information on restrictions related to application change requests, please see Section 5.1: Changes to ASP Applications [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/18aQYgEs-sTNms...>. 1. In Section 5: Applicant Support Program Application Process: Additional detail on privacy policies added in place of the link to the bylaws (link to comment [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/18aQYgEs-sTNms...>). Handbook text pasted below: Personal data processed for the New gTLD Program will be deleted when it is no longer needed for stated purposes, subject to legal requirements, while taking into account ICANN org’s overarching mandate to operate to the maximum extent feasible in an open and transparent manner consistent with procedures designed to ensure fairness. Any Personal Information (as defined in the ICANN Privacy Policy) collected, used, submitted or transmitted in connection with the ASP Evaluation will be processed only for lawful purposes and consistent with the purposes for which it was collected. Such Personal Information will be processed in accordance with the New gTLD Program Personal Data Privacy Statement<https://www.icann.org/privacy> and ICANN Privacy Policy<https://www.icann.org/privacy/policy>. 1. In Section 5: Applicant Support Program Application Process: Updates to steps 2 and 3 to reflect information learned as system development has progressed (link to comment [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/18aQYgEs-sTNms...>). 1. In Section 6.5 Extended Evaluation: Minor wording updates for clarity (link to comment [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/18aQYgEs-sTNms...>). Handbook text pasted below: ASP applicants that do not pass the Phase 2 evaluation may request an extended evaluation. During extended evaluation, the SARP may seek clarification or additional information from ASP applicants to determine final evaluation results. ASP applicants in extended evaluation may lose their place in the queue and will have 21 calendar days to provide the requested information respond. If those responses do not satisfy the Phase 2 eligibility requirements, the applicant will not qualify for support. 1. In Section 7.2: Additional Resources: updated to point to the New gTLD Program: Next Round website and the ASP website, as this will have information on the programs, trainings, resources, events, and more (link to comment [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/18aQYgEs-sTNms...>). _______________________________________________ Subpro-irt-asp mailing list -- subpro-irt-asp@icann.org<mailto:subpro-irt-asp@icann.org> To unsubscribe send an email to subpro-irt-asp-leave@icann.org<mailto:subpro-irt-asp-leave@icann.org> _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos). 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