Hi Jared, Thanks for the update. Regarding to this topic we are proposing the following additions: 1. To 1A, adding the bullet point: “The provider must also ensure that its evaluation methodology and clarifying questions are documented in clear, non-technical language to facilitate transparency and public accountability.” 2A. To 2A, adding the bullet points: “- include vulnerable communities such as indigenous peoples, linguistic minorities, marginalized populations, or communities with limited digital infrastructure; “- represent non-commercial organizations including non-governmental organizations (NGOs), community-based organizations, civil society groups, and grassroots movements that may have different organizational structures and documentation practices than commercial entities.” 2B. To 2B, replacing newly-deleted sentence with: "Panels must include members with demonstrated experience in community-focused work across sectors, such as community development, community organization, engagement, or community studies. At least one panelist should have specific experience working with vulnerable communities, non-commercial organizations, or marginalized populations." To 2B, New addition: “The provider must demonstrate capability to identify when applications involve vulnerable communities or non-commercial organizations that may require specialized evaluation approaches, including: - Understanding of different organizational structures and governance models used by non-commercial entities - Recognition of potential barriers faced by vulnerable communities in documentation or application processes - Ability to assess community support and legitimacy using culturally appropriate methods” To 3A or B add: “Panels must reflect geographic, cultural, and stakeholder diversity to ensure balanced evaluation of applications from different regions and community types.” To the bullets of 4A, we seek the important additions of - recognizing and accommodating different communication styles, organizational structures, and documentation practices that may be used by vulnerable communities and non-commercial organizations, and -applying cultural competency when evaluating applications from indigenous peoples, linguistic minorities, or other marginalized communities To 6A, should be expanded based on 4.4.5.1 CPE Clarifying Questions to include those who submit letters of opposition, to read: “To avoid the appearance of any conflict of interest, all questions for the applicant OR THE PERSON OR ENTITY THAT SUBMITTEDA LETTER OF OPPOSITION TO A CPE applicant….” [caps for easy reading only] To 6B, adding the sentence: “The provider must ensure that conflict of interest assessments consider potential biases or conflicts that may arise when evaluating applications from vulnerable communities or non-commercial organizations, including any unconscious bias that may affect fair evaluation of non-traditional applicants.“ Further, The Provider should make available to ICANN, and ICANN should publish, summary information regarding conflict-of-interest recusals to promote transparency while maintaining individual privacy.” ---- We note that the edits above raise similar concerns to those raised Justine in her email, and provide detail and elaboration that her comment seeks and that we strongly agree is necessary. e.g., Justine’s 2A request to: “Consider elaborating on what ‘diverse panel’ means. We also fully agree that 2B is a “must” not a “should have.” This comment, in the tight timeframe, has the input and support of two active representatives of NPOC and NCSG. Best, Juan JUAN MANUEL ROJAS, M.Sc. Director - MINKA DIGITAL ColombiaNPOC Chair - NCSG/GNSO M.Sc. Information Technology Registered Linux User No.533108. http://www.jmanurojas.com -----BEGIN GEEK CODE BLOCK-----Version: 3.1 GIT d- s: a+ C+++ UL P+ L+++ !E !W+++ !N !o K+++ w-- !O M- V PS+ PE-- Y+ PGP+ t+ 5 X++ R tv+ b+ DI D G e+++(+++)>+++ h+ r++ y+ ------END GEEK CODE BLOCK------ El sábado, 16 de agosto de 2025, 06:39:59 a.m. GMT-5, Justine Chew via SubPro-IRT <subpro-irt@icann.org> escribió: Dear Jared, Given the extremely short turnaround time, I was only able to work with 2 ALAC colleagues to review the earlier version of the Draft Selection Criteria. I also subsequently reviewed the updated version and offer our aggregated feedback on the updated version for consideration. Kind regards,Justine **** Feedback on Updated Version 1A - (per Anne's comment) It is unclear what "evaluation projects" means so we suggest stipulating that provider must have significant demonstrated expertise in projects which call for evaluating applications against a defined set of criteria. - Agree with deletion of "train" as provider should be expected to have or engage employees and/or subcontractors who already possess relevant expertise - If feasible, consider specifying in the RFP how each type of experience - relevant project management and community application evaluation - will be assessed (see also 2A below) - Would the RFP also address how provider should handle publication of the status of each evaluation, up to conclusion and including evaluation challenges? 1B - Consider including emphasizing timelines - we suggest that provider must demonstrate the ability to develop efficient work methods, evaluation/assessment approaches .... 2A - Consider elaborating on what "diverse panel" means. - Consider strengthening reliance on supplemental non-evaluator expertise as mandatory or at the very least, a strongly advisable action, rather than leaving that to the panel's discretion, assuming assessment of expertise in evaluating community applications may not be strictly measurable or determinable without clear and specific metrics - Consider suggesting that a panel has the option to draw on ICANN community volunteers as supplemental non-evaluators 2B - Panelist must have the necessary capabilities and/or experience to evaluate applications etc rather than just "should have" - Unless panelists possess the requisite experience in community-focused work across sectors, such as community development, community organization, engagement, management and/or community studies, then provider and panelists will need to rely on supplemental experience and/or expertise in a specific community - we should as far as possible avoid having provider and panelists insisting that supplemental non-evaluators are not needed when they should - Panel may need to perform other limited validating research as required 3A - Please include the element of "fair and consistent outcomes" in the demonstration required 3B and 6B - Processes governing changes in panel composition under circumstances such as conflict of interest or clear biasness, should reflect short timelines for the same, and at no cost to applicant. 10 - Provider must provide reference checks of relevant prior on evaluation services. Separately, how would ICANN org establish whether selected provider is carrying out its contracted services satisfactorily during the contracted period? On Sat, 16 Aug 2025 at 01:25, Jared Erwin via SubPro-IRT <subpro-irt@icann.org> wrote: Dear IRT Members, As discussed, please see here the updated version of the Draft Selection Criteria (please give the link a moment to load to the relevant spot on the page). This includes redlines based on IRT feedback from our call on12 August 2025. I would kindly request any other feedback ASAP so that we can incorporate that by our publication date of Monday, 18 August 2025. Should you have trouble with the link above, the document is on theworking documents page, under Topic 34. Thank you Jared From:Jared Erwin <jared.erwin@icann.org> Date: Saturday, August 9, 2025 at 10:00 To: "subpro-irt@icann.org" <subpro-irt@icann.org> Subject: Draft CPE Vendor Selection Criteria Dear IRT Members, As discussed on Thursday, 7 August, I’m sharing here the draft CPE vendor selection criteria, which we will review in our call on Tuesday, 12 August at 12:00 UTC. The document can be found on the respective meeting page here:https://icann-community.atlassian.net/wiki/spaces/SPIR/pages/328105985/2025-.... Thank you, Jared -- Jared Erwin Senior Director, New gTLD Program Global Domains & Strategy Internet Corporation for Assigned Names and Numbers (ICANN) jared.erwin@icann.org _______________________________________________ SubPro-IRT mailing list -- subpro-irt@icann.org To unsubscribe send an email to subpro-irt-leave@icann.org _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos). 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