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Notes, recordings, transcript for WS2 SO/AC Accountability Subgroup Meeting #5 - 1 Sept
by Brenda Brewer Sept. 6, 2016

Sept. 6, 2016

Hello all, The notes, recordings and transcripts for WS2 SO/AC Accountability Subgroup Meeting #5 - 1 September 2016 will be available here: https://community.icann.org/x/XRKsAw A copy of the notes may be found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers Notes 1. Call Admin and Roll Call / Apologies (2min- Staff) Cheryl Langdon-Orr audio only 2. Welcome - Opening Remarks (3min- SDB, FB, CLO) * Steve DelBianco: There was no clear decision on SO/AC accountability question at the CCWG plenary on last Tuesday. Will present the slides presented at the plenary. (presentation of slides https://community.icann.org/pages/viewpage.action?pageId=59643284&preview=/… ) * Cheryl Langdon-Orr: ccNSO has always sought non-member participantion. Other SOACs may also have other interesting and unique mechanisms they use. * Farzaneh Badii: 2 questions are who are we accountable to and what are we accountable for. * Steve DelBianco: We know SO's are responsible to their members per the Bylaws - what we are looking at is do we need to increase this accountability. * Christopher Wilkinson: The Bylaws are clear. What we are talking about is the accountability of the delegates of the SOACs in the new Empowered Community. The incremental new accountability in the new accountability scheme in ICANN. * Farzaneh Badii: the MAR could be used as a soft approach to share best practices. Given there are no other questions let us move to the next agenda item. * Matthew Shears: the issue of scope has to be agreed - Christopher's approach (I understand) seeks to look at what the new accountability requirements post transition, but others, including myself, believe that this is about the accountability of SOs and ACs generally, not just post transition 3. Review (brief) of last call #3 and any Action Items / Business Arising (5 min- SDB, FB) (skipped) 4. Discussion (25 min) - To whom are the SO/ACs accountable to - What are the SO/ACs accountable for - Discuss Matt's suggestion to start from track three: "Develop a detailed working plan on enhancing SO and AC accountability taking into consideration the comments made during the public comment period on the Third Draft Proposal." Googledoc: https://docs.google.com/document/d/1WTRZZJ9B3Q6BHP6AlDHmoiep8NeshNpomBNM4bB… * Mathew Shears: accountability has 4 dimensions: Transparency, Consultation, Review, Redress. We should consider this when considering how to scope our work. MAR may be a distraction, we should start with the workplan. * Steve DelBianco: Appendix C contains a number of elements for ICANN when we began the work on WS1 and it may not be reasonable to think we should apply this to SOACs. * Mathew Shears: agree Steve. But we have addressed and resolved some of these criteria in WS1 and see if they could apply although many may not apply. * Cheryl Langdon-Orr: Mathew Shear's suggestion has meritt to explore these aspects and should be pursued. This could provide the basis for several sections of our report. * Steve DelBianco: Our charter says Review and Develop and we have to do the reviews to identify gaps. If you have criteria ahead of time it makes it easier to identify those potential gaps. * Cheryl Langdon-Orr: If we actually capture what is going on now and compare it will be very useful. * Athina Fragkouli: These should not be hard criteria - more points of reference. * Mathew Shears: We need to work with the SO and ACs if we are going to succeed. * Steve Delbianco: If members from the SO and ACs could come back at the next meeting to present the accountability mechanisms in each of these which are NOT in the Bylaws. 5. AOB / Next Meeting (5min) * Steve DelBianco: Adjourned.

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Agenda for today's call
by farzaneh badii Sept. 2, 2016

Sept. 2, 2016

Hello everyone, Here is our agenda for today's call. Meeting #5 of the Work Stream 2 DT on the topic on ACSO Accountability. (Ws2-ac_so) 0. Call Admin and Roll Call / Apologies (2min- Staff) 1. Welcome - Opening Remarks (3min- SDB, FB, CLO) 2. Review (brief) of last call #3 and any Action Items / Business Arising (5 min- SDB, FB) 3. Discussion (25 min) - To whom are the SO/ACs accountable to - What are the SO/ACs accountable for - Discuss Matt's suggestion to start from track three: "Develop a detailed working plan on enhancing SO and AC accountability taking into consideration the comments made during the public comment period on the Third Draft Proposal." 5. AOB / Next Meeting (5min) *Please join the Work Stream 2 - SO/AC Accountability Subgroup Meeting #**5** on Thursday, **1 September**@ 1**9**:00 UTC*. Additional time zone support *here* <http://www.timeanddate.com/worldclock/fixedtime.html?msg=SO%2FAC+Accountabi…> *CALL DETAILS:* Link to Adobe Connect: *https://icann.adobeconnect.com/mssi-projects* <https://icann.adobeconnect.com/mssi-projects> Mobile: *tel://1-719-867-0497,*,,5263384535#* <//1-719-867-0497,*,,5263384535/> Upon logging into Adobe Connect, a pop up window will provide you the option to *Dial Out* to your Phone. Enter your Phone Number* (Remember to change the Country Code if needed). After joining the call, as a courtesy to others and the presenters, please *MUTE* your phone. This can be done by selecting *6 on your keypad. To *UNMUTE* select *6 again. If you are *unable* to log into Adobe Connect and can *only* join via phone: List of International Dial-In Numbers: *View dial-in numbers* <https://mtginfo.pgi.com/globalcallmanagement.asp?bwebid=9820041&cid=da6be6b…> Participant Passcode: 526 338 4535 -- Farzaneh

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SO/AC Accountability slides for CCWG plenary call tomorrow
by Steve DelBianco Aug. 29, 2016

Aug. 29, 2016

For Tuesday’s CCWG plenary call, CCWG Co-chairs asked Work Stream 2 rapporteurs to give update/inquiry that would be of interest to the full CCWG. Your rapporteurs volunteered to present the framing of our SOAC group and the present question we are considering: Should we (SO/AC group) seek to increase accountability of each SO/AC to global community beyond its membership? In all, we have 5 slides to present, ending with a slide showing present mechanisms to hold an SO/AC accountable to interests outside of its membership. —Steve

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Notes, recordings, transcript for WS2 SO/AC Accountability Meeting #4 - 25 August
by MSSI Secretariat Aug. 25, 2016

Aug. 25, 2016

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 SO/AC Accountability Subgroup Meeting #4 – 25 August 2016 will be available here: https://community.icann.org/x/OA6sAw A copy of the notes may be found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers Notes Farzaneh - Review of what was discussed on last call - one was the problem statement so that the groups is clear as to what is being worked, include to whom the SO/AC is accountable to. Changes and updates and notes in the Google doc. Steve - review of the changes made to the draft document to include comments that have been submitted on the list.. Added a new table on the organizational reviews the covers details from the AoC and bylaws. Discussion - Kavouss raised concern with SO/AC accountability and what is being addressed by the group. Response the new table shows the SO/ACs and to whom they are accountable. Every 5 yrs every SO/AC with the exception of the GAC must undergo a reivew according to the bylaws, this has been required for 16 yrs. Looking at accountability and to whom the group is accountable, not just the executive team. Accountable to the concept of Users.. Questioned the use of the term accountability, as no problem with the use of the term review as its important to improve, but improvement is not accountability. Greg - Question raised who decides who the SO/Acs are accountable to? Need to figure out what the accountability vectors are. Farzaneh - Pointed noted the text in the draft Google.doc that covers to whom the SO/ACs are accountable. Steve - certainly within scope to furthe3r fresh out the terms and what they mean - effectiveness and accountable. Suggested some ways - can look at participation diversity, group accessible, esp. to newcomers, interest and decisions made ex. was the decision truly representative of those who did not show up.. Reviews have not defined effectiveness and accountability and it might be useful to define these terms for the bylaws. Alan - Bylaws say review should verify if the organization is accountability to its stakeholders, words added in the new bylaws. Need to make sure that reviews in the future include accountability. Ground rules are different depending on the SO/AC, GAC construct different that other SO/ACs as they are not accountable to every government. Need to be aware that each group may be different when considering accountability and to whom. Accountable to the global group is new.. Each group is responsible for being accountable for specific interests. Cheryl - noted the first ALAC review looked at the structure of the organization and balanced of representation by 15 person group, based on regional representation. Also looked at activities - structure of community, regional organizations, and Council representatives. Note proposal by Mathew in chat - perhaps we can look at this more linearly - what do we mean by accountability, how do the existing SOs and ACs address accountability, how through the various reviews has this changed over time, etc. Proposal - to highlight areas in document for comments. Steve - word effectiveness has been part of bylaws for sometime, but not defined. Use of the term appears to be in the context that the word was used and bu the specific SO/AC that it was noted.. Ex look at how effectiveness was used for/by GNSO in its reviews. May also look at accountability Alan - may need to add disclaimer to document as need to be clear as to how using the term accountable as it may not be the same for each SO/AC. Need to define what we mean by it to move ahead. Farzaneh - For effectiveness, considered measuring two items., representation and outreach Noted chat from Matthew Shears: we then need an accepted set of criteria that could be used to measure accountability of the SOs and ACs - appropriately tailored to the ICANN space - we are jumping the gun by having discussions of representation. such a topic has to be measured against something and the AC/SOs performance - but we need criteria first Google doc for editing and contributions is located at https://docs.google.com/document/d/1WTRZZJ9B3Q6BHP6AlDHmoiep8NeshNpomBNM4bB…

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updated draft report and new table for the Work Stream 2 project on SOAC Accountability
by Steve DelBianco Aug. 25, 2016

Aug. 25, 2016

As discussed on our 18-Aug call, I updated our draft report<https://docs.google.com/document/d/1WTRZZJ9B3Q6BHP6AlDHmoiep8NeshNpomBNM4bB…> to: 1. include Kavouss’ observations about Mutual Accountability Roundtable (page 9) 2. Add a table showing existing reviews of SO/AC “accountability" and “effectiveness” (pages 3-4 and also in attached PDF) Looking forward to our next call, on 25-Aug at 1300 UTC. —Steve From: Steve DelBianco <sdelbianco(a)netchoice.org<mailto:sdelbianco@netchoice.org>> Date: Tuesday, August 16, 2016 at 8:46 AM To: "ws2-so_ac(a)icann.org<mailto:ws2-so_ac@icann.org>" <ws2-so_ac(a)icann.org<mailto:ws2-so_ac@icann.org>> Cc: Cheryl Langdon-Orr <langdonorr(a)gmail.com<mailto:langdonorr@gmail.com>>, farzaneh badii <farzaneh.badii(a)gmail.com<mailto:farzaneh.badii@gmail.com>>, Rinalia Abdul Rahim <rinalia.abdulrahim(a)gmail.com<mailto:rinalia.abdulrahim@gmail.com>>, Brenda Brewer <mssi-secretariat(a)icann.org<mailto:mssi-secretariat@icann.org>>, ACCT-Staff <acct-staff(a)icann.org<mailto:acct-staff@icann.org>> Subject: Draft progress report for the Work Stream 2 project on SOAC Accountability -- for As promised on our call last week, your rapporteurs drafted a first report on our SOAC project for Work Stream 2. This report begins with background on SOAC Accountability from the CCWG final proposal, with links to underlying documents. Then we summarize discussions on the first and second calls. The document is attached as a PDF, and we’ve posted a Google Doc where participants and observers can add their suggestions. Google Doc is at https://docs.google.com/document/d/1WTRZZJ9B3Q6BHP6AlDHmoiep8NeshNpomBNM4bB… We will soon circulate an agenda for our next call, occurring 0500 UTC on Thursday 18-Aug.

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Agenda for today's meeting
by farzaneh badii Aug. 25, 2016

Aug. 25, 2016

Hi all Here is our Agenda for today's meeting : Meeting #3 of the Work Stream 2 DT on the topic on ACSO Accountability. (Ws2-ac_so) 0. Call Admin and Roll Call / Apologies (2min- Staff) 1. Welcome - Opening Remarks (3min- SDB, FB, CLO) 2. Review (brief) of last call #3 and any Action Items / Business Arising (5 min- SDB, FB) 3. Discussion (40 min) - Existing requirements for reviews of SO/AC Accountability (Steve) - Effectiveness: community representation in SO/AC decisions and outreach - measuring representation - measuring outreach - Effectiveness and Transparency 4. the work plan: Track 1: Effectiveness , Track 2. Working plan on enhancing SO/AC accountability , Track 3. MAR, Track 4. IRP (5 min) 5. AOB / Next Meeting (5min) Best -- Farzaneh

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Notes, recordings, transcript for WS2 SO/AC Accountability Meeting #3 - 18 August 2016
by Brenda Brewer Aug. 18, 2016

Aug. 18, 2016

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 SO/AC Accountability Subgroup Meeting #3 – 18 August 2016 will be available here: https://community.icann.org/x/0AasAw A copy of the notes may be found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers Notes 1. Presentation of the first draft of the SO/AC Accountability report prepared by the Co-Chairs:. Discussion of the draft paper and suggested comments from participants on the call. Comments and proposals that had been submitted to the list were also discusssed. Looked at the problem statement for the group - what the group is looking to solve. 2. Discussion of the Work plan: Possible tracks to consider - problem statement, tools, issues, Action Item 1. Suggest that edits from subgroup participants be made to the Google doc at: https://docs.google.com/document/d/1WTRZZJ9B3Q6BHP6AlDHmoiep8NeshNpomBNM4bB… Documents Presented · CCWGWS2projectonSOACAccountability-reportv1.pdf<https://community.icann.org/download/attachments/61605584/CCWGWS2projectonS…> · Google Doc is at https://docs.google.com/document/d/1WTRZZJ9B3Q6BHP6AlDHmoiep8NeshNpomBNM4bB…

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Draft progress report for the Work Stream 2 project on SOAC Accountability -- for
by Steve DelBianco Aug. 18, 2016

Aug. 18, 2016

As promised on our call last week, your rapporteurs drafted a first report on our SOAC project for Work Stream 2. This report begins with background on SOAC Accountability from the CCWG final proposal, with links to underlying documents. Then we summarize discussions on the first and second calls. The document is attached as a PDF, and we’ve posted a Google Doc where participants and observers can add their suggestions. Google Doc is at https://docs.google.com/document/d/1WTRZZJ9B3Q6BHP6AlDHmoiep8NeshNpomBNM4bB… We will soon circulate an agenda for our next call, occurring 0500 UTC on Thursday 18-Aug.

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Re: [Ws2-so_ac] Draft progress report for the Work Stream 2 project on SOAC Accountability -- for
by Cheryl Langdon-Orr Aug. 16, 2016

Aug. 16, 2016

Kavous this call for commentary and continued input is an ongoing aspect of our early work, Farzaneh has asked to be pointed to your additional comments to include... And I "shut you down" if you choose to characterise it that way, as you restated previously presented views to end the call in a timely manner... I will do that to anyone... Believe me. On 16 Aug 2016 23:22, "Kavouss Arasteh" <kavouss.arasteh(a)gmail.com> wrote: Dear Fartzaneh i have made serious comments and request you to kindly capture THEM ALL I have spent considerable time and I do not want to present them again AT THE FUTURE CALL In /at the last call I was inappropriately and unfairly interrupted by the person conducting the call I WILL NOT support that in future. We must be given ample opportunity to freely and democratically express our views and NO Co-Chair is allowed to interrupt any speaker I mentioned that at the third CCWG call, If some people pushing to misinterpret any of the stress tests I strongly object to that Pls carefully read my comments and capture them kindly Much appreciated 2016-08-16 15:10 GMT+02:00 farzaneh badii <farzaneh.badii(a)gmail.com>: > Dear Kavouss, > > I have tried to capture everything in the doc. But only captured the > comments during the call. You can add the points you raised in the mailing > list and anything else in the document. > > Best > > Farzaneh > > > On 16 Aug 2016 3:00 p.m., "Kavouss Arasteh" <kavouss.arasteh(a)gmail.com> > wrote: > >> Dear Co-Chairs >> I have provided a substantial comments on the matter >> Where are my comments? >> Have you ignored that? >> Pls point out me towards area that they are t included. >> I raised basic and fundamental questions . If one or all three co- Chairs >> do not like it ,they MUST INCLUDE THOSE COMMENTS IN THE DRAFT >> I am serious >> Kavouss >> >> 2016-08-16 14:49 GMT+02:00 Cheryl Langdon-Orr <langdonorr(a)gmail.com>: >> >>> Thanks for posting this Steve... Now team comment and discuss!!!! >>> >>> On 16 Aug 2016 22:46, "Steve DelBianco" <sdelbianco(a)netchoice.org> >>> wrote: >>> >>>> As promised on our call last week, your rapporteurs drafted a first >>>> report on our SOAC project for Work Stream 2. >>>> >>>> This report begins with background on SOAC Accountability from the CCWG >>>> final proposal, with links to underlying documents. >>>> >>>> Then we summarize discussions on the first and second calls. >>>> >>>> The document is attached as a PDF, and we’ve posted a Google Doc where >>>> participants and observers can add their suggestions. >>>> >>>> Google Doc is at https://docs.google.com/doc >>>> ument/d/1WTRZZJ9B3Q6BHP6AlDHmoiep8NeshNpomBNM4bBXYpA/edit?usp=sharing >>>> >>>> We will soon circulate an agenda for our next call, occurring 0500 UTC >>>> on Thursday 18-Aug. >>>> >>>> >>>> >>>> >>> _______________________________________________ >>> Ws2-so_ac mailing list >>> Ws2-so_ac(a)icann.org >>> https://mm.icann.org/mailman/listinfo/ws2-so_ac >>> >>> >> >> _______________________________________________ >> Ws2-so_ac mailing list >> Ws2-so_ac(a)icann.org >> https://mm.icann.org/mailman/listinfo/ws2-so_ac >> >>

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Notes, recordings, transcript for WS2 SO/AC Accountability Subgroup Meeting #2 _ 11 August 2016
by Brenda Brewer Aug. 11, 2016

Aug. 11, 2016

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 SO/AC Accountability Subgroup Meeting #2 - 11 August 2016 will be available here: https://community.icann.org/x/wwOsAw A copy of the notes may be found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers Action Items Action Item: 1. Report to the CCWG Plenary in two weeks progress on draft document, wiki to be ultimate repository of subgroups material. Notes Review and approval of the agenda, including a review of DT operating processes while holding a call. Agenda distribution will be more timely in the future as subgroup Rapporteurs will distribute directly . Discussion of the Mutual Accountability Roundtable proposal and possible approaches to framing what the roundtable might cover and include. Mighe need to do a level set to see where we are on the roundtable. and how mutual approach might be undertaken between the SO/AC communty, it is sharing best practices, what trying to accomplish in looking at accountaility Question posed - is the Mutual Accountability Roundtable a viable option Responses - need problem statement in order to fully consider - what problem trying to solve - will this improve performance, not sure might need to try first before determining - need to understand the usefulness of the roundtable before proceeding - what is mutual accountability to one SO/AC and between them all - need more than a problem statement Determined to out queston on hold and spend time framng the question Suggested work start on concept paper and having it shared on Google Doc's or other agreed exchange platfor Action Item 1. Report to the CCWG Plenary in two weeks progress on draft document, wiki to be ultimate repository of subgroups material. Documents Presented * Accountability.pdf<https://community.icann.org/download/attachments/61604803/Accountability.pd…>

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