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SO AC - Draft Report - 11-21-16
by MSSI Secretariat Nov. 23, 2016

Nov. 23, 2016

HI All - SO AC draft report attached from Steve DelBianco. Kind Regards, Yvette Guigneaux Multi-Stakeholder & Strategic Initiative Assistant ICANN | Internet Corporation for Assigned Names & Numbers 12025 Waterfront Drive, Playa Vista, CA 90094 yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> | www.icann.org<http://www.icann.org/>

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AGENDA - Work Stream 2 - SOAC Accountability Subgroup Meeting #12 - TODAY - Wednesday, 23 November @ 05:00 UTC.
by Cheryl Langdon-Orr Nov. 22, 2016

Nov. 22, 2016

*Please join the Work Stream 2 - SOAC Accountability Subgroup Meeting #12 on Wednesday, 23 November @ 05:00 UTC.* *CALL DETAILS:* *Link to Adobe Connect: **https://participate.icann.org/mssi-projects <https://participate.icann.org/mssi-projects>**/ ***New Adobe Connect link, please bookmark!!* *Mobile: tel://1-719-867-0497,*,,5263384535#* *Agenda* *0. Call Administration (2- 5 min CLO)* *1. Review of any AI's from call #11 on October 20th see * https://community.icann.org/x/mJDDAw * (5 min CLO)* *2. Update on any Sub Team Activities since our last call (5 min SDB/FB)* *3. CONTINUATION of Agenda fro meeting #11* ** Next Steps in our Work Plan (Total 25 - 30 min CLO/SDB/FB)* * - when and how to approach the matter of our mandate to discuss the Mutual Accountability Framework (as proposed for consideration in WS1) and any other Mutual Accountability Matters (5-10 min CLO)* * - basic foundations for our required 'Enhancing SOAC Accountability Workplan' (10 min FB/SDB)* * - our part in 2017 Public Comment documentation (10 min FB/SDB)* *4. Next Meeting and future Meeting schedule (5 Min CLO/Staff)* *5. AOB and recap of any AI's (5 min CLO) * *Upon logging into Adobe Connect, a pop up window will provide you the option to Dial Out to your Phone.* *Enter your Phone Number* (Remember to change the Country Code if needed).* *After joining the call, as a courtesy to others and the presenters, please MUTE your phone.* *This can be done by selecting *6 on your keypad. To UNMUTE select *6 again.* *If you are unable to log into Adobe Connect and can only join via phone:* *List of International Dial-In Numbers: View dial-in numbers Participant Passcode: 526 338 4535*

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Notes, recordings, transcript for WS2 SO/AC Accountability Meeting #11_17 November
by Brenda Brewer Nov. 18, 2016

Nov. 18, 2016

Hello all, The notes, recordings and transcripts for WS2 SO/AC Accountability Subgroup Meeting #11 on 17 November 2016 will be available here: https://community.icann.org/x/mJDDAw A copy of the notes and action items are found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers ACTION ITEMS ACTION: reach out to Giovani to see if he could help w/ ccNSO. ACTION: Ask Thomas Rickert to help us identify volunteers for RSSAC & SSAC · Suggestion to document the data captured. · Graphical representation of data collected (Yes/No data collection) · 3 general areas to organize the answers: Accountability, Transparency, Participation ACTION (subgroup): meet and suggest way forward to organize the data capture by next week ACTION (staff): support subgroup as necessary ACTION (staff): move topic to track 1 * Suggestion to form a small drafting subteam to gather and start framing the report. * 1st step could be to re-arrange the existing report. ACTION (subgroup): form drafting subteam * Suggestion to have a discussion early January to organize ourselves on the drafting. * Suggestion to poll our subgroup participants on this topic ahead of that meeting. Notes 0. Call Administration · Cheryl will update her SOI to reflect her recent appointment. 1. Review of any AI's from call #10 on October 20th · No outstanding action items. 2. Recap of Hyderabad Meeting Recap by Steve DelBianco * Concerns expressed around the concept of Mutual Accountability Round-Table * IRP applicability to SO/AC: very little interest, but some concern (too heavy weight, too complex). * Notion of the word "effectiveness": little interest on this track too. * SO/AC questionnaire: we'll need to nudge them to provide answers, which could be multi-layered for some 3. Next Steps in our Work Plan - Methodology for review of replies to our Survey questions (from mid Dec) * Questions reviewed and sent out while in Hyderabad. * Need to identify who in this group is more familiar with each SO/AC to help interpret the answers. * We could catalog mechanisms in place. * Suggestion that a small subgroup be formed with expertise from each SO/AC to do an initial review. * Volunteers: - Steve (GNSO) - Olga (GAC) - Seun (ALAC) - Michael (ASO) ACTION: reach out to Giovani to see if he could help w/ ccNSO. ACTION: Ask Thomas Rickert to help us identify volunteers for RSSAC & SSAC · Suggestion to document the data captured. · Graphical representation of data collected (Yes/No data collection) · 3 general areas to organize the answers: Accountability, Transparency, Participation ACTION (subgroup): meet and suggest way forward to organize the data capture by next week ACTION (staff): support subgroup as necessary - Use of IRP track - starting the discussion; we propose a briefing from IRP WT Chair at next call * IRP was suggested in WS1 as a mechanism to end a dispute regarding SO/AC accountability. * A tutorial on how the IRP works would not be relevant. * Suggestion to bring in Ombudsman to get his point of view. * Here is what the Bylaws say to us about IRP: "Assess whether the IRP would also be applicable to SO and AC activities." * Assumption is that this would be an adaptation of the IRP, to evaluate violation of an organization's charter. * Suggestion to review the CCWG proposal to see if more clarification can be found, else it would be up to the group to clarify. * Jurisdiction and costs are significant issues for IRP, that would have to be tackled. - Preparation for next report to CCWG and timeline adjustments required propose a small drafting team be formed * Timeline presented. 1st draft of report should be drafted by early December, according to this timeline. * Group agrees this timeline is too tight to be met. ACTION (staff): move topic to track 1 * Suggestion to form a small drafting subteam to gather and start framing the report. * 1st step could be to re-arrange the existing report. ACTION (subgroup): form drafting subteam * Suggestion to have a discussion early January to organize ourselves on the drafting. * Suggestion to poll our subgroup participants on this topic ahead of that meeting. - When and how to approach the matter of our mandate to discuss the Mutual Accountability Framework (as proposed for consideration in WS1) and any other Mutual Accountability Matters * proposal to do a fresh write-up of what works and what doesn't about MAR - Basic foundations for our required 'Enhancing SOAC Accountability Workplan' Item moved to next meeting - Our part in 2017 Public Comment documentation * Item moved to next meeting 4. Next Meeting and future Meeting schedule * Wednesday, 05:00 UTC 5. AOB and recap of any AI's

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Update, Outcomes and Action Items from today's WT call at 1900 UTC
by Cheryl Langdon-Orr Nov. 18, 2016

Nov. 18, 2016

*Update, Outcomes and Action Items from the WT call Nov 19th at 1900 UTC.* Firstly thank you to everyone who was able to make the call, so soon after many of you have recently returned from, or are starting off on, international travels. Farzaneh, Steve and I want to take this opportunity to update the full list of Participants and Observers for our work on some of the outcomes and Action Items resulting from this call. In the call, we have:- A. agreed to request that we formally shift our work to Track 1 Timeline for CCWG WS2 B. created* 2 small Sub Teams for drafting and review purposes* of some of specific Work Tracks (as identified in our report to the CCWG in Hyderabad) purposes... 1. The 1st is a small Sub Team which requires at least 1 person from each SO/AC who is 'knowledgeable" on the accountability processes and practices of an SO /AC (it was noted that this could be a person who pens the replies from the SO or AC to our survey), we opened up for volunteers during the call and staff captured some names, but we seek other volunteers from both the Participant and the Observers on this list to ensure we have good balance and input to this ST's work. - This work will be firstly to discuss, plan and propose back to the WT at a future meeting, a methodology for the review and analysis of all the responses we receive in (by Mid December) to our Survey questions that were distributed to the Leadership of each SO and AC at the start of the Hyderabad meeting, as well as to of course carry out the 'Data Capture' exercise inclusive of any analysis of this material. **PLEASE respond to this email by indicating your willingness to serve on the ST* (and if you are unsure if your volunteering in the call was noted there is no harm in confirming again here. - Related to this item it was discussed that we need to "Reach out to *Giovanni *for ccNSO input" (either by him directly or via someone he can ask from ccNSO)... Also that "*Thomas *should be asked to specifically seek out/arrange RSSAC and SSAC contributions to this ST" as well. - The desire would be for this WT to have substantially completed its work by mid January 2017 2. Another Sub Team to begin drafting of our Report to the CCWG, to start with this ST can begin the work of a reorganisation/ redrafting exercise for our next report based upon the existing preliminary DRAFT Report material we already have, and create a skeleton or framework for our Final Reporting... This should we assume include new Dashboard materials as well as an integration of an adjusted timeline in keeping with our desired shift to a Work Track 1 timeline. As with the 1st ST, we now call for volunteers from this list (Participants and Observers), who wish to be involved in this activity. **PLEASE respond to this email by indicating your willingness to serve on the ST.* Again if you are unsure if you were recorded as a volunteer in the call please confirm with a message to this list in reply to this message. - Note it is envisaged that this ST will convene for a longer period of activity than the 1st, and will remain open for additional contributors during its activities. - Added to ST's work is the is the specific Action Item regarding our future discussions and deliberations on Willie Currie's (WC) proposal of a Mutual Accountability Roundtable (MAR) to ensure a 're-framing of the issues raised' in the MAR paper by WC, to act as a foundation for our future discussions by early in 2017. Also here we should add any generated input from the our group to date (some was noted in chat in the call regarding mutuality and sharing etc., and note the input mentioned by Jorge from some of the bilateral talks he mentioned the GAC held in Hyderabad. C. discussed and agreed upon the merits of having a briefing, specifically targeted to fit our mandate for a review and recommendation regarding the IRP for use for SO/AC activities; to this end it was proposed that we invite David McAuley the new Lead of the IRP-IOT to present to us at one of our next meetings (depending on his schedule), along with the Ombuds Office and the Rapporteur of the IOO-DT Finally we need to note that our meeting next week on its usual rotation would clash with American Thanksgiving, so our *next meeting will be held at 0500 UTC on Wed 23rd November* where amongst other things we will complete the outstanding items from this weeks Agenda. *Cheryl Langdon-O**rr ... *(CLO) on behalf of my Co-Rapporteurs Farzaneh and Steve. [image: Cheryl Langdon-Orr on about.me] <http://about.me/cheryl.LangdonOrr>

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Agenda for this weeks Work Stream 2 - SOAC Accountability Subgroup Meeting #11 on Thursday, 17 November @ 19:00 UTC.
by Cheryl Langdon-Orr Nov. 16, 2016

Nov. 16, 2016

*Please join the Work Stream 2 - SOAC Accountability Subgroup Meeting #11 on Thursday, 17 November @ 19:00 UTC. * CALL DETAILS: Link to Adobe Connect: https://participate.icann.org/mssi-projects/ ***New Adobe Connect link, please bookmark!! Mobile: tel://1-719-867-0497,*,,5263384535# *Agenda* 0. Call Administration (2 min CLO) 1. Review of any AI's from call #10 on October 20th see https://community.icann.org/x/vQS4Aw (3 min CLO) 2. Recap of Hyderabad Meeting (5 min SDB) 3. Next Steps in our Work Plan (Total 40 min CLO/SDB/FB) - methodology for review of replies to our Survey questions (from mid Dec) (8 min SDB/CLO) - use of IRP track - starting the discussion; we propose a briefing from IRP WT Chair at next call (5 min SDB/FB) - preparation for next report to CCWG and timeline adjustments required propose a small drafting team be formed (7 min FB/SDB) - when and how to approach the matter of our mandate to discuss the Mutual Accountability Framework (as proposed for consideration in WS1) and any other Mutual Accountability Matters (7 min CLO) - basic foundations for our required 'Enhancing SOAC Accountability Workplan' (8 min FB/SDB) - our part in 2017 Public Comment documentation (5 min FB/SDB) 4. Next Meeting and future Meeting schedule (5 Min CLO/Staff) 5. AOB and recap of any AI's (5 min CLO) Upon logging into Adobe Connect, a pop up window will provide you the option to Dial Out to your Phone. Enter your Phone Number* (Remember to change the Country Code if needed). After joining the call, as a courtesy to others and the presenters, please MUTE your phone. This can be done by selecting *6 on your keypad. To UNMUTE select *6 again. If you are unable to log into Adobe Connect and can only join via phone: List of International Dial-In Numbers: View dial-in numbers Participant Passcode: 526 338 4535

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Progress report from SOAC Accountability team of CCWG WS2
by Steve DelBianco Oct. 25, 2016

Oct. 25, 2016

CCWG members — in advance of our 2–Nov meeting in Hyderabad, please find 3 attached docs from the SOAC Accountability project within Work Stream 2. Keep in mind that these are works-in-progress, so we are not presenting any conclusions here. Sincerely, Farzaneh Badii, Cheryl Langdon-Orr, Steve DelBianco (rapporteurs) And the SOAC Accountability team

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WS 2 SO/AC Accountability progress report
by farzaneh badii Oct. 24, 2016

Oct. 24, 2016

Dear all, Please find attached the preliminary progress report of the WS 2 group on SO/AC Accountability. Please send your comments, edits and responses within 48 hours as we need to finalize the report by Monday 24th October the latest. As a supplemental report, we might attach our work in progress document available here : https://docs.google.com/document/d/1WTRZZJ9B3Q6BHP6AlDHmoiep8NeshNpomBNM4bB… Best regards, Cheryl, Farzi, Steve --

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Notes, recordings and transcript for WS2 SO/AC Accountability Subgroup Meeting # 10 | 20 October
by MSSI Secretariat Oct. 20, 2016

Oct. 20, 2016

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 SO/AC Accountability Subgroup Meeting #10 – 20 October 2016 will be available here: https://community.icann.org/x/vQS4Aw A copy of the action items and notes may be found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers ACTION ITEMS 1. Quick turn around for the group to submit comments on questions sent to the list so they can be sent to the SO/AC Leadership for responses. Notes Attendance will be taken from the list of participants in the Adobe Connect rm. Cheryl noted an update to SOI as has an additional role at ICANN No apologies noted. 1. Review (brief) of last call #9 Started reviewing Staff paper and reviewing the questions to SO/AC for feedback 2. Discussion Topics a) Final Review and Discussion on Draft text of questions to be sent to SO/ACs - Review of the designated community members - noted that this has been captured in the Google doc according and lists groups according to the bylaws. The document is located at Our Google Doc is at https://docs.google.com/document/d/1xigRIH7gE8NXEf6I0asyM6rUbGmbzHFcy0RGUZA… Farzaneh - Review of the Google doc as there are some terms that need to be clarified. Replaced questions with questions prepared by Giovanni as the new baseline and revised based on group discussion. Will then start work on Steve's questions. If groups agrees the final questions will be sent tomorrow to the mailing list and will allow the group sometime to review before finalizing them for sending them to the SO/AC Leadership. Kavouss - noted that the questions may be mixed up with the transparency group and how decision making is accountability. Giovanni questions are mixed up. Sebastien - Noted that are inter-relations between the topics. It is also important to get the views of the SO/ACs on these questions. the groups can then determine the way to use the response. Kavouss - Noted that election is not accountability CLO - the questions should be an opportunity for the SO/ACs to inform the group of their accountability processes and procedures. Noted from the chat - Rinalia Abdul Rahim: As I recall, the accountability framework that WS1 had looked at included 4 aspects: Transparency, Consultation/Participation, Appeal and Redress. Questions for SO/AC that fall along this frame about their accountability to their stakeholders are appropriate to my mind. CLO Noted that the responses are expected to be due 1 November Kavouss - proposed to remove transparency, in particular put question 3 in brackets. Poll taken to agree to removing the word transparency from the document. - small group on the call did not support removing transparency, will send the poll out to the list for further consideration b) Discussion of Points for Interim Reporting and Matters for Discussion by our WT in Hyderabad CLO - ask to send interim report for the group to the CCWG Plenary for the Hyderabad F2F meeting. Farzaneh read the text of the proposed progress report for group consideration. Chairs are continuing to prepare the progress report and will finalize it tomorrow. The current draft of the progress report is located on the wiki page at https://community.icann.org/x/vQS4Aw 3. AOB - No new business noted 4. Review of Any Action Items Next Meeting, 27 October @ 13:00 UTC Proposed keeping the groups frequency and timing of calls going forward keeping the regular schedule of meetings. Discussion of meeting in Hyderabad part of the plenary discussion. ACTION ITEMS 1. Quick turn around for the group to submit comments on questions sent to the list so they can be sent to the SO/AC Leadership for responses. Documents Presented **drafts that are posted are static views of the master text that is being edited in the groups Google doc and may not reflect on going edits and changes · Draft Community Questions for Comments<https://community.icann.org/download/attachments/62391485/ACSO_AcctDRAFTcom…> · Progress-report<https://community.icann.org/download/attachments/62391485/Progress-report.d…> · CCWGWS2projectonSOACAccountability-reportv1 19Oct2016.pdf<https://community.icann.org/download/attachments/62391485/CCWGWS2projectonS…>

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Brief Agenda for our Call #10 to be held in a short while
by Cheryl Langdon-Orr Oct. 20, 2016

Oct. 20, 2016

1500 UTC Call #10 SO-AC Accountability WT Agenda*:* 1. Welcome - Opening Remarks 2. Review (brief) of last call #9 3. Discussion Topics a) Final Review and Discussion on Draft text of questions to be sent to SO/ACs - Review of the designated community members - noted that this has been captured in the Google doc according and lists groups according to the bylaws. The document is located at Our Google Doc is at https://docs.google.com/document/d/1xigRIH7gE8NXEf6I0asyM6rUbGmbzHFcy0RGUZA… <https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> b) Discusion of Points for Interim Reporting and Matters for Discussion by our WT in Hyderabad 4. AOB 5. Review of Any Action Items and Next Meeting.

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Notes, recordings, transcript for WS2 SO/AC Accountability Subgroup Meeting #9 - 13 October
by MSSI Secretariat Oct. 14, 2016

Oct. 14, 2016

Hello all, The notes, recordings and transcripts for WS2 SO/AC Accountability Subgroup Meeting #9 – 13 October 2016 will be available here: https://community.icann.org/x/fAi4Aw A copy of the notes may be found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers Notes: 1. Welcome - Opening Remarks 2. Review (brief) of last call #8 3. Discussion Topics a) Second Review and Discussion on Draft text of questions to be sent to SO/ACs - Review of the designated community members - noted that this has been captured in the Google doc according and lists groups according to the bylaws. The document is located at Our Google Doc is at https://docs.google.com/document/d/1WTRZZJ9B3Q6BHP6AlDHmoiep8NeshNpomBNM4bB…<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> - Raised some concerns over the questions drafted as they may be difficult to answer for some groups, as there is a need to understand the terminology i.e. what does it mean to participate. - Might be a need to consider to customize the questions based on the SO/AC. It may be a better solution to provide a prefix to the questions so that the group can respond as it applies to them. Customizing questions may make the responses hard to collate and if a questions does not apply, then the organization does not need to reply. there is also a need to have fee text questions too. It should be noted that each question should be interpreted in the context applicable to that AC/SO. - May need to revisit the use of the term designated community and explain what we mean when using that term. Might be a better approach to use a clear description from the bylaws as to the community and who they represent. - Need to also look at if each group is accountable to the global stakeholder community - Need to look at restated questions prepared by Giovanni and consider approach to take with the revisions b) Reviewing the paper provided by staff on SO/AC accountability - Discussion of the contents of the staff report, it was noted that the staff report does not go into a deep dive as to the SO/AC accountability documents and procedures that exist today. - can consider asking the SO.AC Chairs if their support staff cold provide each groups accountability documents Agreed to use Giovanni's version of the questions with revisions to be made based on today's discussion 4. AOB Next call scheduled for 20 October at 0500 UTC Documents Presented · WS2-ACSO_AccountabilityDRAFTcommunityQuestions4Comment.pdf<https://community.icann.org/download/attachments/62392444/WS2-ACSO_Accounta…> · SO_ACAccountabilityWS2StaffPaper28Sept2016.pdf<https://community.icann.org/download/attachments/62392444/SO_ACAccountabili…>

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