Discussion thread: making SOAC Recommendations consistent on open/closed/members/public
Following up on today’s call, let’s begin an email discussion thread on an inconsistency in our report<https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6j...>, as pointed out by the RySG public comment. In our report<https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6j...>, we say this on Transparency good practices: 5. Notes, minutes, or records of all membership meetings should be made publicly available. And we say this about Participation: 4. For any meetings, be they closed to members only or open to anyone, the members have to be able to access notes, minutes, and/or recordings, subject to exceptions for confidential matters. In their public comment (page 4),<https://community.icann.org/download/attachments/59643284/summary%20of%20pub...> the RySG rightly points out that the above recommendations "might be seen as confusing or inconsistent”. We need to address records vs recordings. We need to address access to those records by membership vs public. Our question is, how shall we reconcile our Good Practice recommendations regarding WHAT is included in meeting records, and TO WHOM those records are available?
Hi Steve, To solve the inconsistency I suggest the below: At the moment recommendation5 reads as: "Notes, minutes, or records of all membership meetings should be made publicly available." I suggest to clarify that this recommendation is for "open" meetings. If we agree, then the recommendation should read like this: “notes, minutes, records of all *open* membership meetings should be made publicly available.” This means that those meetings that are closed only, the recording should be made available for the members and does not have to be provided publicly. Best regards, Farzaneh On Thu, Jul 27, 2017 at 10:10 AM, Steve DelBianco <sdelbianco@netchoice.org> wrote:
Following up on today’s call, let’s begin an email discussion thread on an inconsistency in our report <https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6j...>, as pointed out by the RySG public comment.
In our report <https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6j...>, we say this on Transparency good practices:
5. Notes, minutes, or records of all membership meetings should be made publicly available.
And we say this about Participation:
4. For any meetings, be they closed to members only or open to anyone, the members have to be able to access notes, minutes, and/or recordings, subject to exceptions for confidential matters.
In their public comment (page 4), <https://community.icann.org/download/attachments/59643284/summary%20of%20pub...> the RySG rightly points out that the above recommendations "might be seen as confusing or inconsistent”. We need to address records vs recordings. We need to address access to those records by membership vs public.
Our question is, how shall we reconcile our Good Practice recommendations regarding WHAT is included in meeting records, and TO WHOM those records are available?
This sounds good to me. Greg On Wed, Aug 2, 2017 at 10:59 AM, farzaneh badii <farzaneh.badii@gmail.com> wrote:
Hi Steve,
To solve the inconsistency I suggest the below:
At the moment recommendation5 reads as: "Notes, minutes, or records of all membership meetings should be made publicly available." I suggest to clarify that this recommendation is for "open" meetings. If we agree, then the recommendation should read like this: “notes, minutes, records of all *open* membership meetings should be made publicly available.” This means that those meetings that are closed only, the recording should be made available for the members and does not have to be provided publicly.
Best regards,
Farzaneh
On Thu, Jul 27, 2017 at 10:10 AM, Steve DelBianco < sdelbianco@netchoice.org> wrote:
Following up on today’s call, let’s begin an email discussion thread on an inconsistency in our report <https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6j...>, as pointed out by the RySG public comment.
In our report <https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6j...>, we say this on Transparency good practices:
5. Notes, minutes, or records of all membership meetings should be made publicly available.
And we say this about Participation:
4. For any meetings, be they closed to members only or open to anyone, the members have to be able to access notes, minutes, and/or recordings, subject to exceptions for confidential matters.
In their public comment (page 4), <https://community.icann.org/download/attachments/59643284/summary%20of%20pub...> the RySG rightly points out that the above recommendations "might be seen as confusing or inconsistent”. We need to address records vs recordings. We need to address access to those records by membership vs public.
Our question is, how shall we reconcile our Good Practice recommendations regarding WHAT is included in meeting records, and TO WHOM those records are available?
_______________________________________________ Ws2-so_ac mailing list Ws2-so_ac@icann.org https://mm.icann.org/mailman/listinfo/ws2-so_ac
ear All, The texts proposed by Farzaneh ,in my view also, shed some lights on the issue, but I suggest to make it quite clear as follows: “notes, minutes, records of all *open* membership meetings should be made publicly available.” "notes, minutes, records of all closed meetings, if any should be made available for the members and should not be made publicly available . Regards Kavouss On Wed, Aug 2, 2017 at 10:00 PM, Greg Shatan <gregshatanipc@gmail.com> wrote:
This sounds good to me.
Greg
On Wed, Aug 2, 2017 at 10:59 AM, farzaneh badii <farzaneh.badii@gmail.com> wrote:
Hi Steve,
To solve the inconsistency I suggest the below:
At the moment recommendation5 reads as: "Notes, minutes, or records of all membership meetings should be made publicly available." I suggest to clarify that this recommendation is for "open" meetings. If we agree, then the recommendation should read like this: “notes, minutes, records of all *open* membership meetings should be made publicly available.” This means that those meetings that are closed only, the recording should be made available for the members and does not have to be provided publicly.
Best regards,
Farzaneh
On Thu, Jul 27, 2017 at 10:10 AM, Steve DelBianco < sdelbianco@netchoice.org> wrote:
Following up on today’s call, let’s begin an email discussion thread on an inconsistency in our report <https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6j...>, as pointed out by the RySG public comment.
In our report <https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6j...>, we say this on Transparency good practices:
5. Notes, minutes, or records of all membership meetings should be made publicly available.
And we say this about Participation:
4. For any meetings, be they closed to members only or open to anyone, the members have to be able to access notes, minutes, and/or recordings, subject to exceptions for confidential matters.
In their public comment (page 4), <https://community.icann.org/download/attachments/59643284/summary%20of%20pub...> the RySG rightly points out that the above recommendations "might be seen as confusing or inconsistent”. We need to address records vs recordings. We need to address access to those records by membership vs public.
Our question is, how shall we reconcile our Good Practice recommendations regarding WHAT is included in meeting records, and TO WHOM those records are available?
_______________________________________________ Ws2-so_ac mailing list Ws2-so_ac@icann.org https://mm.icann.org/mailman/listinfo/ws2-so_ac
_______________________________________________ Ws2-so_ac mailing list Ws2-so_ac@icann.org https://mm.icann.org/mailman/listinfo/ws2-so_ac
I agree with your clarification, Kavouss. Good point. From: Kavouss Arasteh <kavouss.arasteh@gmail.com<mailto:kavouss.arasteh@gmail.com>> Date: Thursday, August 3, 2017 at 3:58 AM To: Steve DelBianco <sdelbianco@netchoice.org<mailto:sdelbianco@netchoice.org>>, Cheryl Langdon-Orr <langdonorr@gmail.com<mailto:langdonorr@gmail.com>> Cc: farzaneh badii <farzaneh.badii@gmail.com<mailto:farzaneh.badii@gmail.com>>, "ws2-so_ac@icann.org<mailto:ws2-so_ac@icann.org>" <ws2-so_ac@icann.org<mailto:ws2-so_ac@icann.org>> Subject: Re: [Ws2-so_ac] Discussion thread: making SOAC Recommendations consistent on open/closed/members/public ear All, The texts proposed by Farzaneh ,in my view also, shed some lights on the issue, but I suggest to make it quite clear as follows: “notes, minutes, records of all open membership meetings should be made publicly available.” "notes, minutes, records of all closed meetings, if any should be made available for the members and should not be made publicly available . Regards Kavouss On Wed, Aug 2, 2017 at 10:00 PM, Greg Shatan <gregshatanipc@gmail.com<mailto:gregshatanipc@gmail.com>> wrote: This sounds good to me. Greg On Wed, Aug 2, 2017 at 10:59 AM, farzaneh badii <farzaneh.badii@gmail.com<mailto:farzaneh.badii@gmail.com>> wrote: Hi Steve, To solve the inconsistency I suggest the below: At the moment recommendation5 reads as: "Notes, minutes, or records of all membership meetings should be made publicly available." I suggest to clarify that this recommendation is for "open" meetings. If we agree, then the recommendation should read like this: “notes, minutes, records of all open membership meetings should be made publicly available.” This means that those meetings that are closed only, the recording should be made available for the members and does not have to be provided publicly. Best regards, Farzaneh On Thu, Jul 27, 2017 at 10:10 AM, Steve DelBianco <sdelbianco@netchoice.org<mailto:sdelbianco@netchoice.org>> wrote: Following up on today’s call, let’s begin an email discussion thread on an inconsistency in our report<https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6j...>, as pointed out by the RySG public comment. In our report<https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6j...>, we say this on Transparency good practices: 5.Notes, minutes, or records of all membership meetings should be made publicly available. And we say this about Participation: 4.For any meetings, be they closed to members only or open to anyone, the members have to be able to access notes, minutes, and/or recordings, subject to exceptions for confidential matters. In their public comment (page 4),<https://community.icann.org/download/attachments/59643284/summary%20of%20pub...> the RySG rightly points out that the above recommendations "might be seen as confusing or inconsistent”. We need to address records vs recordings. We need to address access to those records by membership vs public. Our question is, how shall we reconcile our Good Practice recommendations regarding WHAT is included in meeting records, and TO WHOM those records are available? _______________________________________________ Ws2-so_ac mailing list Ws2-so_ac@icann.org<mailto:Ws2-so_ac@icann.org> https://mm.icann.org/mailman/listinfo/ws2-so_ac _______________________________________________ Ws2-so_ac mailing list Ws2-so_ac@icann.org<mailto:Ws2-so_ac@icann.org> https://mm.icann.org/mailman/listinfo/ws2-so_ac
participants (4)
-
farzaneh badii -
Greg Shatan -
Kavouss Arasteh -
Steve DelBianco