Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 SO/AC Subgroup Meeting #22 – 23 February 2017 will be available here: https://community.icann.org/x/7pvRAw A copy of the notes may be found below. Thank you. Kind Regards, Yvette Guigneaux Multi-Stakeholder & Strategic Initiative Asst. ICANN – Internet Corporation for Assigned Names and Numbers Email: yvette.guigneaux@icann.org Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann www.icann.org<http://www.icann.org> ________________________________ Notes SO/AC Accountability Meeting #22 23 February 2017 @ 05:00 UTC 8 Participants at start of call. 0. Call Administration Cheryl Langdon-Orr - Seun audio only. any updates to SOIs? (none).Any changes to agenda? (none). 1. Review of any AI's from call #21 on February 16th Cheryl Langdon-Orr - asked for more contributions to the documents. Thanks to all for those. 2. Any Updates: Cheryl Langdon-Orr - Updates? (none). Plenary met a few hours ago and would encourage all who did not attend to listen to the recordings. 3. Discussion, current DRAFT documentation, readings and review. Cheryl Langdon-Orr - Looking for polishing contributions. Looking forward to submitting the report for 3 March so it can have a first reading on 10 March. a) Data Capture documentation of input materials from SOAC's Farzaneh Badii - there is nothing new in this document and it has been included in the consolidated document by SDB. b) Review and discuss (as 1st reading for the WT) the Consolidated Draft Report Steve DelBianco - As promised the consolidated document was distributed on Monday with V1.0. 24 hours ago we generated a V1.1 version. NPOC members have been updating the document but not all those comments are consistent between themselves - so this seems to be their contribution as they have not answered the questionnaire. Only two left have not answered the questionnaire RySG, which we hope will answer and RSSAC which will not. SB asked where he should focus Ombudsman related issues and have pointed him to the relevant sections. The most important part for this group is to come to consensus on the recommendations. Cheryl Langdon-Orr (CLO): I would be doing the Consolidated doc in reverse to ensure the least discussed part get more time for discussion, but I see that is 'just me'. At least 2 of the three threads have been well covered in the oast ;-) so we should be able to cover those off almost 'pro forma' Steve DelBianco - Any general comments? (none). Going through the recommendations (starting page 9). Alan Greenberg – We need to change SHOULD to SHOULD CONSIDER DOCUMENTING given it may not be applicable to all those groups. Steve DelBianco - The word CONSIDER is included earlier in the text and could be added in each recommendation. Could also include WHERE APPLICABLE (support no objection). Farzaneh Badii - Re AG points - CHALLENGING results of ELECTIONS is fine but DECISONS seems much too broad. Steve DelBianco - These were the questions used in the questionnaire and the SOACs have responded to so it would difficult to explain such a change at this late stage. Given we are including WHERE APPLICABLE would allow an out anyways. Farzaneh Badii: that’s fine then Tatiana Tropina - Same concerns as FB and AG - maybe we can ask them WHICH decisions can be challenged. Its up to SOACs to decide which ones can be but clearly document this. On the second recommendation - have to be clear it is WHERE APPLICABLE. Steve DelBianco - (repeating the caveats in front of every recommendation). Aan Greenberg - do not share cocnerns of FB and TT because of the caveats and lets not wordsmith this now. Farzaneh Badii: but then they might cherry pick and say it's not applicable here or there Tatiana Tropina: Oh this is it. I meant type of decisions and Alan means processes Steve DelBianco - next transparency on page 13 - 6 recommendations that have been well discussed. Comments? Farzaneh Badii - re rec. 6 all COMMENTS including CORRESPONDENCE? Steve DelBianco - this is current practice and making it a best practice. Alan Greenberg - there is some correspondence that is confidential and cannot be published. Steve DelBianco - seeking input on this to fix. Onto participation page 19 - 6 recommendations. (no comments). Onto OUTREACH. Alan Greenberg - Re rec 4 - are minutes and or recordings of closed meeting should be accessible to members.? Steve DelBianco - correct. Alan Greenberg - again we need exceptions - sometimes the ALAC discusses individuals for nominations and this cannot be published. Steve DelBianco - will add subject to exceptions and confidential matters. Onto Outreach recommendations page 23 - 5 recommendations. (no comments). Last section Update to procedures 1 recommendation on page 25. Farzaneh Badii - Outreach groups have to be small or you cannot decide anything. Seun Ojedeji: do not agree on putting a size comment in. Steve DelBianco - insert something along the lines of "appropriate size'. On to track 2 Mutual Accountability Table - our conclusion is it is not recommended for formal implementation. Any objections to this recommendation (none). Onto Track 3 - Does IRP apply to SOAC activities (page 29) - is not applicable and should not be made applicable. Any objections (none). Will take these comments and circulate a new version in the next few days. Alan Greenberg - there will be minor updates to my contribution document but these should not be critical if they do not make it into the first reading document. Cheryl Langdon-Orr - Second reading of this document will be made on the 2 March call. Important to have good participation. Action Item - Would ask everyone to go through the document when they get it and have proper comments for the call. Also please advise the rapporteurs if you will be present at the face to face meeting in Copenhagen so we can plan the presentation of our document. Farzaneh Badii: I will send reminders to the list to read the doc 4. Next Meeting and future Meeting schedule • 02 March @ 05:00 UTC • 10 March full day CCWG F2F at ICANN58 Copenhagen • Other dates and times after CPH Meeting will be arranged by staff TBC 5. AOB and review of any AI's. (none). Adjourned. Action Items: · Would ask everyone to go through the document when they get it, vs doing it on the call, and have proper comments for the call. · All, please advise the rapporteurs if you will be present at the face to face meeting in Copenhagen so we can plan the presentation of our document.