Hello all, The notes, recordings and transcripts for CCWG Accountability WS2_ CCWG Ombudsman Subgroup, Meeting #16 - 06 February 2017 will be available here: https://community.icann.org/x/BIvRAw A copy of the notes may be found below. Kind Regards, Yvette Guigneaux Multi-Stakeholder & Strategic Initiative Asst. ICANN Email: yvette.guigneaux@icann.org<mailto:yvette.guigneaux@icann.org> Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann 12025 Waterfront Drive, Suite 300 Playa Vista, CA 90094 ________________________________ Notes (including portions of the chat): Apologies for not having sent an agenda ahead of this call. Would like to use this call to get following updates: * Update on RFP * Update on work w/ Diversity team * Update on work w/ Transparency team Update on RFP (Lars) * 7 proposals received, from 4 continents * ICANN staff is going to do a preliminary scoring this week, and will present score cards in the next meeting of the subgroup, ie next Monday, Feb 13. * Lars will confirm this week the kind of elements that can be shared with the subgroup at this point. * Asha Hemrajani: I understand that the target date for selection of vendor is Feb 20. Just wanted to check if there is any possibility for delay? * Sebastien: at this point, no reason for delay. Update on work w/ Diversity team * Diversity group is interested in our proposal but want to give it more thoughts * Asha Hemrajani: Just wanted to ask - just wanted to get a feel - does everyone agree to having diversity disputes or monitoring etc under the ombuds function? * Sebastien: our proposal was to have the office of diversity hosted within the Ombuds office. Update on work w/ Transparency team * Had some exchanges with the rapporteur * The Transparency report will be presented to the Plenary * Herb had raised concerns regarding potential conflicts regarding confidentiality * Sebastien suggests that these elements be documented, so that the subgroup can take them on as necessary. * avri doria: has the reporting strucnture for the ombuds changed. does the office report to the legal team? * Sebatien: the Ombuds office reports to the board * Asha Hemrajani: Yes the ombuds function still reports into the board, selection by the BGC AOB Staff accountability: * avri doria: the question that may come out of the staff acct is whether the ombuds can take issues from the staff. * Asha Hemrajani: Good point Avri * Sebastien: this point is already in our report, and I will try to attend the staff acct subgroup meeting * Herb: if a issue arises in the community, the ombuds can look into it * Sebastien: suggest we add it as a t