September 2013 - atrt2 - lists.icann.org

Staff clarification and response to ATRT 2 questions - Inventory Items 1-4 - Board Operations
by Larisa B. Gurnick Sept. 17, 2013

Sept. 17, 2013

Dear Avri and Brian, Staff has been reviewing the proposed observations and recommendations considered by the ATRT 2 and would like to offer several clarifications. As you are the ATRT 2 members assigned to complete the analysis and the documentation on various items, staff would appreciate your consideration of the information summarized here. Inventory Item #1 (ATRT 1 Rec #1 a-d) Mechanisms for identifying collective Board skillset; benchmarking Board/BGC skillsets; tailoring & consulting on skills; reviewing for each NomCom; publishing outcomes & requirements with NomCom's notice The ATRT 2 inquired as to how the benchmarking was done and whether it was published, specific to the benchmarking portion of this recommendation. Relative to benchmarking Board/BGC skillsets, the Board Skill and Training Benchmarking Analysis was published in October 2012 (http://www.icann.org/en/news/in-focus/accountability/board-benchmarking-ana…) Grant Thornton's National Board Governance Survey for Not-for-Profit Organizations is cited in this analysis and was one of the key sources used for benchmarking. The information generated from the surveys and materials reviewed in the benchmarking analysis were received from 465 CEOs, CFOs, board members and other officials of higher education institutions, trade and professional associations, social and human service organizations, cultural organizations, health care organizations and foundations. Draft Recommendation 1 (c) Improve NomCom outreach/PR Staff response and clarification: Much has been done to inform the community about NomCom and contribute to transparency - web site improvements as well as presentations and other communications to keep people informed. Additional and innovative outreach/PR efforts focused on finding candidates would be useful. Staff is already considering the following tactics - integrating messaging about recruitment effort into all presentations, coordinating with GSE regional leaders and expanding social media activities. Inventory Item #2 (ATRT 1 Rec #2) - Regularly reinforce/review training & skills building. ATRT 2 inquired whether there are there any metrics/indicators by which effectiveness of board training programs can be measured. Additionally, Review Team inquired whether Board training materials have been made public and indicated that they should be made public. The primary focus has been on developing training and skills building programs and supporting the Board members in their effort to implement a more established program. The Board Training Program is documented in the ICANN Board Procedure Manual<http://www.icann.org/en/groups/board/documents/draft-procedure-manual-09oct…> (pages 26-28), which is available on the ICANN web site. This document is in draft form, as it is being revised and updated. The referenced section of the Manual covers the training approach and provides a listing of materials included as part of the Induction of new Board members. These materials, specifically related to ICANN topics, are also published and available for general use. Additionally, training is made available to all Board members on topics related to serving as a Board member, such training being supplied by third party providers. In these cases, training materials are not within ICANN's control and therefore cannot be published. For example, some training is provided by National Association of Corporate Directors (NACD<http://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=1&cad=rja&ved=…>), online and in-person. While these training programs are continuing to evolve, various metrics are being considered, such as training record for Board members and surveys of Board members upon completion of training to assess relevance and usefulness. In addition, since 2009, either annually or bi-annually, the Board has undergone a self-assessment, which measures how the Board rates its operational effectiveness and which should improve with appropriate and regular training. We are evaluating whether some specific questions about effectiveness of the Board member training programs could reasonably be added to this self-appraisal. Inventory Item #3 - ATRT 1 Recommendation 3 - Increase transparency of NomCom's deliberations & decision-making process. ASAP but starting no later than next NomCom. Draft Recommendation: Translate NomCom materials to improve international understanding of NomCom processes and outcomes. Staff Response and Clarification: NomCom Fact Sheet/Flyer is already being translated into UN languages (http://nomcom.icann.org/) Additional core NomCom document, ICANN bylaws, is also translated. Staff believes that generic translation tools would be more effective for all other NomCom communications and materials than certified translations. Inventory Item #4 - Continue to enhance Board performance & work practices. ATRT 2 inquired how improvements made to enhance Board performance and work practices are communicated to the community. A draft of ICANN Board Procedure Manual<http://www.icann.org/en/groups/board/documents/draft-procedure-manual-09oct…> has been posted; the procedures continue to evolve and expand over time. Additionally, * Board Committee minutes have been posted since the start of 2009, which show the efforts that the Board Governance Committee, and other committees, are making toward improving Board performance and work practices. * The Board Chair often provides the community an update on Board performance and practices during public addresses at ICANN meetings. * Since 2009, either annually or bi-annually, the Board has posted the results of a self-assessment that measures how the Board rates its operational effectiveness, and which should improve as Board performance and work practices become more effective http://www.icann.org/en/groups/board/documents/appraisals/self-appraisal-20… * The posting of Board briefing materials, as well as rationales with Board decisions, is itself a method of communicating to the community about improvements made to enhance Board member work practices. * See updates posted on the web page ICANN Accountability and Transparency<http://www.icann.org/en/news/in-focus/accountability>. Staff appreciates the significant work effort that you and the Review Team have committed to making ongoing improvements in ICANN's accountability and transparency. Larisa B. Gurnick Consultant/Senior Director, Organizational Reviews Internet Corporation for Assigned Names and Numbers (ICANN) larisa.gurnick(a)icann.org<mailto:larisa.gurnick@icann.org> 310 383-8995

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Staff clarification and request for additional information - Inventory Item #37 - Volunteer engagement
by Larisa B. Gurnick Sept. 17, 2013

Sept. 17, 2013

Dear Carlos, Avri and Alan, Staff has been reviewing the proposed observations and recommendations considered by the ATRT 2 and would like to offer several clarifications. Additionally, it would be very helpful to get further clarification from the Review Team on several points raised. As you are the ATRT 2 members assigned to complete the analysis and the documentation on various items, staff would appreciate your consideration of the information summarized here and your response of clarification. Inventory Item #37 - Review actions of the Board and staff in ensuring public interest: Volunteer engagement Draft Recommendation: ICANN to establish a sustainable model for relying on volunteers to do functions normally done by professionals. Staff response and request for clarification: ICANN values the contributions of all the stakeholders as they volunteer their services for working groups, councils and other activities and fully supports the importance of evolving the volunteer model. Commitment to establishing a sustainable model for volunteer participation has been ongoing and includes new outreach and engagement strategies, expanded information sharing, travel support to ICANN Public Meetings and a continuing commitment to effective remote participation capabilities. New regional strategies are being developed and implemented to engage more community participants at the regional and local level. Also, Chris Gift has provided information and examples to the Review Team of new strategies being developed and tested to engage more new participants through various channels. For more information, please see http://labs.icann.org/en. Additionally, orientation for incoming volunteer leaders is being conducted through online training as well as face- to- face programs. The Online Education Platform is ICANN's on-line learning initiative and an ICANN leadership training initiative (initially a pilot effort before the ICANN Public Meeting in Buenos Aires) is a broader proposal being considered to expand community learning. While each of the structures has conducted its own orientation, ICANN is working to regularize this effort across all structures and provide structures with additional support. An Orientation Program will be conducted at ICANN 48 in Buenos Aires by existing leaders of SOs and ACs. Staff would appreciate further clarification of the objectives of this draft recommendation and looks forward to continuing to engage with the ATRT 2 and the broader community to look for innovative methods to engage volunteers. Staff appreciates the significant work effort that you and the Review Team have committed to making ongoing improvements in ICANN's accountability and transparency. Larisa B. Gurnick Consultant/Senior Director, Organizational Reviews Internet Corporation for Assigned Names and Numbers (ICANN) larisa.gurnick(a)icann.org<mailto:larisa.gurnick@icann.org> 310 383-8995

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ATRT2 - Updated Info - Planning for DC
by Charla Shambley Sept. 16, 2013

Sept. 16, 2013

Dear ATRT2 Members, As we approach our meeting in DC, please note the following: ICANN Office: 801 17th St NW, Suite 400 Washington, DC 20006 Directions from Hotel to Office (http://mapq.st/14PeZgx - 2-minute walk) Remote participation details: Dial-in numbers: http://adigo.com/icann/ Link to Adobe Connect: http://icann.adobeconnect.com/atrt2/ <http://icann.adobeconnect.com/expertworkinggroup> Conference ID: 27318 Meeting Day 1 - Thursday, 19 September 08:30-17:30 EDT - 12:30-21:30 UTC Breakfast is available at the Hampton Inn. Lunch will be served. Dinner - feel free to explore nearby restaurants - see options below. Meeting Day 2 - Friday, 20 September 08:30-17:30 EDT - 12:30-21:30 UTC Breakfast is available at the Hampton Inn. Lunch will be served. Dinner - feel free to explore nearby restaurants - see options below. Dinner Options The Hampton Inn lists the following nearby restaurants on their website: . Kaz Sushi Bistro => http://www.kazsushibistro.com/ . Morton's The Steakhouse => http://www.mortons.com/washingtondc/ . Old Ebbitt Grill => http://www.ebbitt.com/ . Sichuan Pavilion => http://sichuan-pavilion.com/default.aspx . The Hamilton => http://www.thehamiltondc.com/ Information regarding meal reimbursement can be located at http://www.icann.org/en/news/in-focus/travel-support. Forms and travel support information can be found on the wiki at https://community.icann.org/pages/viewpage.action?pageId=40935731 Safe travels to DC! Charla K. Shambley Strategic Initiatives Executive Assistant ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 310-578-8921

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New Draft of Report on ATRT1 Recommendations 9-14
by Larry Strickling Sept. 16, 2013

Sept. 16, 2013

Attached.

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Apologies on my templates
by Avri Doria Sept. 16, 2013

Sept. 16, 2013

Hi, My life lately has been very hectic with various family issues and lots of places with no real network connectivity. I am in the airport preparing to fly home from Italy (terrible network connectivity in this area) and so finally have come connectivity. I am working on my required template contributions and will try to have them done before we meet. I will be putting them directly into the wiki https://community.icann.org/display/ATRT2/Templates+for+Assessment+of+Imple… Where i have created a table at the bottom of the page for the various contributions, though I have no idea whether staff will use that table for other peoples. I just needed a way to track the many that seemed to have stuck to me. I will work on the step wise, trying to get a little done in each and then adding more as I go. Others could upload their to that table as well, should they wish and should they be comfortable with wikis. Again, apologies. avri

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WHOIS RT Templates (in tabular form)
by Alan Greenberg Sept. 16, 2013

Sept. 16, 2013

Michael, thank you for doing the first pass on the sections that I had not gotten to. I have reviewed the set of recommendations in light of the conference call we had with staff last week, and also revised them so that they have a uniform style and tone. Michael, I have question regarding 11 and 13. Would it be possible to talk to you Monday or Tuesday on skype or phone? Alan At 08/09/2013 03:38 PM, Michael Yakushev wrote: >Larisa, colleagues - please find attached my additions to the >initial Alan's proposal on WS3 of ATRT2 (implementation of WHOIS >RT). Any suggestions and comments are welcome. >I am also sorry to notify, that due to a terrible scheduling >conflict, I will be unable to attend in person our meeting in >Washington D.C., and being airborne during most of the sessions on >Thursday, I will be able to join you remotely on Friday. >Kind regards, >Michael

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Templates for the wiki
by Brian Cute Sept. 16, 2013

Sept. 16, 2013

Larisa, Alice and Charla, Would you kindly post these templates to the wiki. More to follow. Thank you. Brian

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WS4 and Staff request for additional clarifications
by Carlos Raul Sept. 14, 2013

Sept. 14, 2013

Dear WS4 Editors! i think is very important to address Staff request for clarification on *items 30,31 and 33*! (attached) As the spreadsheet is not a very good communication vehicle, I's submitting my comments in a concept map as per attachment for discussion. I will comment on* item 32* tomorrow when Lise circulates the revised template the rest of the day I will dedicate to my joint work with Avri!!! Avri: Are you there???? May I have your skype Avri? Cheers Best regards *Carlos Raúl Gutiérrez* Skype carlos.raulg _________ Apartado 1571-1000 *COSTA RICA*

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Fwd: GNSO PDP Improvements Paper - for your review
by Alan Greenberg Sept. 13, 2013

Sept. 13, 2013

The attached paper will be of interest to those on the ATRT looking at improvements to the GNSO PDP. Alan >From: Marika Konings <marika.konings(a)icann.org> >To: "council(a)gnso.icann.org" <council(a)gnso.icann.org> >Date: Thu, 22 Aug 2013 08:01:44 -0700 >Subject: [council] GNSO PDP Improvements Paper - for your review > >Dear All, > >As requested in Durban, please find attached for your review and >consideration a paper that further builds on the ideas and >suggestions that were put forward in the presentation on possible >GNSO PDP Improvements. > >With best regards, > >Marika

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ATRT2 - Planning for DC
by Charla Shambley Sept. 13, 2013

Sept. 13, 2013

Dear ATRT2 Members, As we approach our meeting in DC, please note the following: ICANN Office: 801 17th St NW, Suite 400 Washington, DC 20006 Directions from Hotel to Office (http://mapq.st/14PeZgx - 2-minute walk) Remote participation details: Dial-in numbers: http://adigo.com/icann/ Link to Adobe Connect: http://icann.adobeconnect.com/expertworkinggroup/ Conference ID:14864161 Meeting Day 1 - Thursday, 19 September 08:30-17:30 EDT - 12:30-21:30 UTC Breakfast is available at the Hampton Inn. Lunch will be served. Dinner - feel free to explore nearby restaurants - see options below. Meeting Day 2 - Friday, 20 September 08:30-17:30 EDT - 12:30-21:30 UTC Breakfast is available at the Hampton Inn. Lunch will be served. Dinner - feel free to explore nearby restaurants - see options below. Dinner Options The Hampton Inn lists the following nearby restaurants on their website: . Kaz Sushi Bistro => http://www.kazsushibistro.com/ . Morton's The Steakhouse => http://www.mortons.com/washingtondc/ . Old Ebbitt Grill => http://www.ebbitt.com/ . Sichuan Pavilion => http://sichuan-pavilion.com/default.aspx . The Hamilton => http://www.thehamiltondc.com/ Information regarding meal reimbursement can be located at http://www.icann.org/en/news/in-focus/travel-support. Safe travels to DC! Charla K. Shambley Strategic Initiatives Executive Assistant ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 310-578-8921

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