Dear colleagues With a start time of 0100 local, and only one decision on the agenda, it is possible I may fail to join our meeting - because of being asleep (!). I support David M’s nomination for the IRP role; I like the direction of the guidelines drafts; The OEC letter draft looks good to me. Please accept my greetings and Happy New Year wishes, and if I don’t join later, I hope the meeting is productive and successful. Best Jordan On Thu, 21 Jan 2021 at 22:05, Bart Boswinkel <bart.boswinkel@icann.org> wrote:
Dear all,
Please find included the agenda and draft resolution for today’s meeting
The only resolution is appointment of David McAuley on the Community Representatives Group, which will select the Independent Review Process (IRP) Standing Panel.
Kind regards,
Bart
*Draft **Agenda *
*ccNSO Council Meeting 16**9*
*21 January 2021*
*12.00 (noon) UTC*
1. *Welcome and roll call*
1. *Minutes & Action Items* 1. *Minutes Meeting 168, circulated 18 January 2021.*
1. *Action items and To-do’s, if any *
*Action Item 167*
GRC to include note on definition of plurality in relevant guidelines.
*Ongoing*
*Action Item 168-01*
Secretariat to inform SOPC and new members of appointments (listing, consent, etc.)
*Completed, awaits return all consent forms*
*Action Item 168-02*
Council to submit feedback to Google Doc on the future meeting strategies – Bart to add summary to document annex
*Completed, see item 11 a.*
*Action Item 168-03*
Council to draft response to the ICANN Board Org Effectiveness Committee letter
*Action Item 168-4*
Council to share ideas, preferred dates, etc. regarding upcoming Council Workshop
*Ongoing see item 11 d. agenda*
*Action Item 168-05*
Secretariat to publish ICANN Board Nomination resolution as soon as possible
*Completed*
*Action Item 168-06*
Specially designated Chair Byron Holland to inform the ECA, ICANN Secretariat and ICANN Board of nomination of Katrina Sataki to the ICANN Board.
*Completed*
*Action Item 168-06*
Secretariat to publish resolution regarding GRC and Conflict of Interest policy as soon as possible.
*Completed*
1. *Intermeeting decisions (since 17 December 2020) *
- *Appointment one (1) volunteer (1) to serve as mentor in its Fellowship Program and one (1) volunteer to serve on the Fellowship Program Selection Committee (to be completed 15 January 2021)*
1. *ccPDP 3 * 1. *Part 1 Retirement – Update*
Informational
1. *Part 2 Review Mechanism –Update*
Informational
1. *IDN ccPDP4: Update*
Informational
1. *Selecting members for the Community Representatives Group, which will select the **Independent Review Process (IRP) Standing Panel*
For decision: Selection of member: David McAuley
*Draft Resolution*
*Background*
At its 19 November 2020 the ccNSO Council agreed to participate in the selection of members of the Community Representatives Group, which will select the Independent Review Process (IRP) Standing Panel (decision 165-02). At the time the ccNSO intended to participate with two members. After the launch of the call for expression of interest by ICANN Org, only one person responded.
*Decision*
*The ccNSO Council appoints David McAuley (Verisign, .cc) to serve on the Community Representative Group. The Chair is requested to inform David and relevant staff of ICANN Org accordingly. The Chair is also requested to inform the other Chairs of the Supporting Organizations and Advisory Committees and relevant ICANN Org staff that the ccNSO will only fill one seat.*
1. *Update Review and Implementation Dashboard *
Informational
1. *Draft response to Board OEC letter*
For discussion
1. *Update Rules and Guidelines*
Informational
1. Update discussion Rules of ccNSO 2. Introduction of Consolidated appointment and selection procedures. Councillors feed-back 3. Introduction WG/Committee Chair and Vice-chair nomination and appointment. Councillors feed-back
1. *Terms of Reference Outreach & Involvement Standing Committee*
Draft Terms of Reference: Scope, Composition and Working Methods
Informational and discussion.
1. *Update ccNSO Statement procedure regarding the Amendment of Article 10 ICANN Bylaws*
Informational
1. *Update ICANN70 (related) sessions* 1. *ICANN response on comments ccNSO and others on proposed evolution of meeting strategy* 2. *ccTLDs related sessions*
* i. **Tech Day*
* ii. **Members meeting sessions*
1. Governance session 2. ccTLDs: looking at the future 3. Q&A ccTLD related Board members
* iii. **ccTLD News sessions*
1. *Joint meetings:*
i. Meeting with the Board
ii. Meeting with GAC
iii. Meeting with GNSO Council
1. *Council workshop: Tuesday 16 March 2021, noon UTC (TBC)*
i. Review role of chair and vice -chairs, Roles and responsibilities of Councillors
ii. Work plan
1. *Council Preparatory meeting, Thursday 18 March 18.00 UTC (Tentative)*
1. *Update ECA & CSC* 1. *ECA **(Informational)* 2. *CSC **(Informational)*
1. *Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat*
1. *Update WGs* 1. *SOPC* 2. *IGLC*
1. *Update liaisons* 1. *Update ALAC Liaison (**written update to follow)* 2. *Update GNSO Liaison **(written update to follow) *
1. *Meetings*
*Next Council Meetings**:*
- February 18 – 20:00 UTC - March (ICANN70 TBD) - April 22 – 12:00 UTC - May 20 – 18.00 UTC
· May 20 – 18:00 UTC
1. *AOB*
1. *Discussion session on what needs to be included in future Rules of the ccNSO (if time permits)*
Background
The current Rules of the ccNSO have been established in 2004. Since 2004 the ccNSO itself and the environment in which it operates has evolved. For example, when the Rules were adopted in 2004, the ccNSO had around 50 members. Currently, there are 172 members. Another example, to address various needs of the growing (membership- and importance-wise) ccNSO, in 2007 the ccNSO started to develop internal procedures (guidelines) as envisioned in the Bylaws (currently, Article 10). Next example, the introduction of the Empowered Community and the role of the ccNSO as a decisional Participant. It is obvious that this new role was NOT envisioned at the time the Rules of the ccNSO were conceived. The need to update the Rules has been recognized and discussed by the ccNSO members at several meetings for the past 3 years.
If time permits, this session is intended to ask Councillors through break-out rooms to identify topics and aspects of the ccNSO Governance you would like to see included in future Rules of the ccNSO. Your input will be used by the GRC in its work.
Background material
Possible topics to include in FUTURE Rules of the ccNSO
ccNSO Rules of the ccNSO 2004
1. *Closure *
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-- Jordan Carter Group Chief Executive, InternetNZ +64-21-442-649 -|- jordan@InternetNZ.net.nz Sent on the run, apologies for brevity