Dear all, Please find included the agenda and draft resolutions for the upcoming Council meeting #204, Please note that the link to the background material for item 10 a (Purpose and Goal Statement ccNSO) is included in the agenda overview. The other background material was already circulated. Kind regards, Bart ------ Draft Agenda ccNSO Council Meeting 204 18 April 2024, noon UTC 1. Welcome and roll call * Establish whether meeting is Quorate * Update Statement of Interest For information <https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-21...> Guideline<https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-21...> & <https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...> Template<https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...> Administrative matters 1. Relevant Correspondence<https://ccnso.icann.org/en/about/statements.htm> * Letter from Tripti Sinha to consider input Recommendation 7 CCWG- Auction Proceeds report (Letter dated 2 March 2024) to be discussed under item 16. 1. Minutes & Action Items * Minutes Meeting 202: Taken from transcript * Action items ● 198-08: Liaison to GAC to follow up regarding virtual joint meeting (Ongoing, pending appointment liaison from GAC) ● 199-07: Council ad-hoc to report on succession planning external roles and responsibilities by ICANN79 (Ongoing, not completed) ● 200-03: IGLC is requested to gather information on what cc’s are doing in respect to WSIS and provide simpler/more targeting messaging to the ccTLDs. (Deferred post ICANN79, after presentation ICANN communication plan WSIS+20) ● 201-03: Staff to monitor how discussion re exclusion of IRP through contractual arrangement or Bylaw change evolves. (Ongoing, staff update) ● 201-05: GRC to review recommendations Board Nomination Process manager as included in Board Seat 12 election report. (Ongoing) ● 202-05: GRC to add anonymity voting and voting process as item to harmonisation of Guidelines (Ongoing) * 203-01: Create ccNSO-RySG mailing list, continue bilateral discussions. (Completed, ccNSO Leadership and Nick, Chris, David M and Fernando España) * 203-02: Assign and unofficial liaison ccNSO-RrSG (Completed, ccNSO Leadership and Chris, Sean & Wafa) * 203-03: Regarding Council chair election, the Secretariat is requested to inform the ICANN secretary accordingly and post an announcement on the ccNSO Website. (Completed) * 203-04: Regarding Council vice chair election, the Secretariat is requested to inform the ICANN secretary accordingly and post an announcement on the ccNSO Website. (Completed) * 203-05: For future elections, ccNSO Council consider two separate resolutions for vice-chair appointments (To be revisited by February 2025). * 203-06: Secretariat to publish the roles and responsibilities overview on the website as soon as possible. (Completed) * 203-07: The secretariat to Inform the WG members and broader community of adoption of both the ccPDP4 proposed policy and advice to ccTLD Managers (Completed) * 203-08: The voting process manager to initiate the members vote on the recommended ccPDP4 policy by 17 April 2024. (Completed) * 203-09: The ccPDP4 issue manager is requested to compile the Members Report and circulate it to the members prior to the start of the members vote. (Completed) * 203-010: ccNSO Council to implement suggestions from the world café sessions (To start, with mapping, see agenda item 19) * 203-011: GRC to experiment and test proposed continuous improvement methods (Completed, GRC informed, included in work plan) * 203-12: Publish rough notes from OST sessions on ccNSO wiki (Pending) * 203-13: GAP analysis group to continue its work and report to Council regularly (Completed, Ad-hoc group informed, topic on agenda, item 12) * 203-14: ccNSO Council to draft letter regarding deferral of ATRT4 (Completed) 1. Intermeeting Decisions (since meeting 203, March 2024) * 203-A Decision confirming not to participate in PIC’s/RVCs Consultation * 203-B Actions in response to letter from Katrina Sataki and Patricio Poblete on events ICANN79. 1. Intermeeting decisions Triage Committee The Triage Committee has made no decisions since meeting 202. Updates 1. Update ECA, IFRT & CSC (see written updates) 1. Update WGs (written updates) * IGLC * GRC * SOPC * OISC (no meetings pending Review) * TLD-OPS * DASC * Technical WG * MPC * UAC * Registrant capacity ad-hoc group * IRP Panel selection * CCG WS 2 Implementation * New: CIP-CCG * Prioritization Framework group 1. Update liaisons (written updates) * Update ALAC Liaison * Update GNSO Liaison * Update UASG Liaison 1. Update ccNSO Website redesign Informational 1. Update Triage Committee For Information & Decision * Re-Confirmation ccNSO Purpose and Goal Statement For decision The Triage committee requests review of the 2023 Purpose and Goal statement of the ccNSO. This statement defines the scope of the activities the ccNSO considers within its remit. The Triage Committee suggests no changes. Draft Resolution Decision The ccNSO Council adopts and reconfirms the 2023 ccNSO Purpose and Goals statement (https://ccnso.icann.org/sites/default/files/field-attached/purpose-goals-31m...) , and request the secretariat to adjust the approval date to April 2024. This decision becomes effective seven (7) days after publication. * Updates portfolio of Activities 2025-2026: what to expect 1. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat * 1-on-1 ICANN CEO and ccNSO leadership 1. Progress GAP Analysis: Preparing for Kigali 1. Update and Closure 2nd Councillor 360 feed-back process Administrative Matters & Decisions 1. Results Members Vote ccPDP4 Informational & Next steps 1. Appointment Members to Committees and Working Groups, if any * Federica Tortorella (LACTLD): observer IGLC, observer DASC. For decision Draft Resolution Decision The ccNSO Council appoints Federica Tortorella (LACTLD) as observer to the IGLC, and observer to the DASC. The secretariat is requesed to inform the leadership of both groups and Federica. This decision becomes effective upon its publication. 1. ccNSO Membership application Internet Society Lebanon (ISOC.LB) (.lb) For Approval Draft Resolution Decision The ccNSO Council approves the ccNSO membership application of the Internet Society Lebanon (ISOC.LB) to become member of the ccNSO and welcomes ISOC.LB as member 177 of the ccNSO. The chair is requested to inform ISOC.LB and ccNSO membership. This decision becomes effective upon publication. Substantive Matters & Decisions 1. Response to letter Tripti Sinha on amendment recommendation 7 ccWG-Auction Proceeds For discussion. 1. Results OISC review For discussion and decision The OISC review team has completed its report, and suggest based on its findings to maintain the OISC, however with a clear and far more limited mandate of activities. As a result the Travel Funding Committee will stay independent from OISC, as well as fellowship selection. Draft Resolution Background The ccNSO OISC review team completed its work and has submitted its final report to Council. The review team suggests that the mandate of the OISC as currently stated in its Terms of Reference will be limited and the group focuses on mentoring and on-boarding. Decision The ccNSO Council adopts the final report of the review team, and thanks the team wholeheartedly for its work. The ccNSO Council supports the recommendation to limit the remit and scope of activities of the OISC and request the secretariat to suggest new Terms of Reference by meeting 205 of the ccNSO Council (May 2024). This decision becomes effective seven (7) days after publication. 1. Discussion and decision on next steps outcome world cafés on keeping the ccNSO relevant next 7 years For Information & discussion 1. ccNSO relevant meetings ICANN80 ( 10 – 13 June 2024) * Prep week ICANN80: 28 -30 May 2024 * Prep Council meetings * Working session (conference call)? * Prep session: * Joint Meetings * Meeting with GAC: need for topics Suggestion to date: awaiting response from GAC * Virtual meeting GNSO Council - 11 July 2024 13:00 UTC * Special Event: Tuesday 11 June 2024- block 5 * Tentative Block Schedule 1. AOB 1. Next Council Meetings * May 16 – 21:00 UTC (205) * June 13 @ICANN80 (206) – time TBD * July 18 – 12:00 UTC (207) * August 22 (208) – 18.00 UTC (208), may be deferred * September 19 – 12:00 UTC (209) * October 17 – 21:00 UTC (210) * November 14 @ICANN80 – (211) – time TBD * December 12 – 12:00 UTC (212) * January 16, '25 - 18:00 UTC (213) * February 13, '25 - 12:00 UTC (214 1. Adjourn