Dear all, With background material Kind regards, Bart From: Bart Boswinkel <bart.boswinkel@icann.org> Date: Wednesday, 26 June 2019 at 14:39 To: <ccNSO-Council@ccNSO.Org> Subject: Updated Agenda and draft resolutions Dear all, Please find included the amended agenda and draft resolutions Please note that the item 2-14 have been included as consent agenda. Intention is that these topics are adopted/considered to be discussed by adoption of the consent agenda resolution. Kind regards, Bart Updated Draft Agenda ccNSO Council Meeting 26 June 2019 Welcome and roll call Consent agenda (Items 2- 14) Draft resolution The ccNSO Council adopts all resolutions under items 4, 5, 6, and 8 of it 26 June 2019 consent agenda and takes item 2, 3, 7, 9, 10, 11, 12, 13 and 14 as discussed and read. Minutes and Action Items Minutes of the May Council meeting have been circulated, no comments received. Action items Action Item 151-01: Ask ICANN Legal for advice on how to address this “gap” between the Board resolution passing and the IANA database update. Completed Action Item 151-02: Stephen Deerhake to propose alternate wording to this guideline on the ccNSO Council mailing list Resolved over time Acton Item 151-03: Secretariat to inform the MPC of the adoption of the amended Charter of the Meetings Programme Committee (MPC) Completed Intermeeting decisions (since 23 May 2019) Appointment member IGLC ccNSO Council Statement Evolving ICANN’s Multi Stakeholder Model (4 June 2019) Appointment members Internet Governance Liaison Committee (IGLC) The following persons volunteered to become member of the IGLC: Peter Madavhu (.za) and Adriana Lazzaroni (.it). Draft Resolution The ccNSO Council appoints Peter Madavhu (.za) and Adriana Lazzaroni (.it) as members of the IGLC and requests the secretariat to inform the IGLC, the newly appointed members and update the website and email list accordingly. Launch CSC Member Selection process: Call for Expression of Interest and timeline ICANN requested the ccNSO to select one member on the CSC in accordance with the ccNSO rules and procedures. The term of one of the two ccNSo appointed members ( Byron Holland) ends on 1 October 2019. The selection process needs to be conducted in accordance with the Guideline: ccNSO Actions respecting the Customer Standing Committee (https://ccnso.icann.org/sites/default/files/file/field-file-attach/2016-12/g...). According to the ICANN Bylaws Article 17and CSC Charter, the ccNSO and RySG need to coordinate their appointment of members taking into account the skills and expertise on the CSC and when feasible the geographic diversity. In addition the ccNSo and GNSO Councils need to approve the full slate of the CSC to conclude the selection process. The ccNSO has opted to mandate a small committee of its members to undertake these two tasks ( see Guideline section 5.2.4 and 6). Draft Resolution Background The ccNSO Council was invited to select a member for the Customer Standing Committee, to replace Byron Holland, whose term ends on 1 October 2019. In accordance with the internal ccNSO Guideline: ccNSO Actions respecting the Customer Standing Committee (https://ccnso.icann.org/sites/default/files/file/field-file-attach/2016-12/g... ) the ccNSO Council will need to adopt a timeline for selection and to appoint the selection committee from among its members, that will consult with the RySG and GNSO and approve the full slate of CSC membership. The proposed timeline is: ActionStarting date Closing date Comment, if any Council decision to launch call 26 June 2019 Council decision to appoint Committee 26 June 2019Advised to appoint committee mandated to consult and approve Call for Nomination5 July 201919 July 2019 Selection Process by Council23 July 201930 July 2019 Consultation RySG25 July 201929 July 2019Depends on progress other selection committees, consultation during ICANN62 Council Decision to select member 22 August 2019ccNSO Council meeting Approval full slate9 September 2019 15 September 2019 Discussion and Approval Selection Report by Council 19 September 2019Council Meeting Decision The ccNSO Council adopts the timeline as proposed for the selection of a new ccNSO appointed member on the CSC, and request the Secretariat to launch the call for volunteers at the time foreseen in the schedule and in accordance with the mechanism in the Guideline: ccNSO Actions respecting the Customer Standing Committee. The ccNSO Council also decides to re-appoint a selection committee with the mandate to consult with the RySG and GNSO Council and approve the full slate of membership. The Secretariat is further requested to inform the community as soon as possible on the upcoming CSC member nomination and selection process. Launch call for volunteer Member Nominating Committee FY 2020 Launch call for volunteers to replace Pablo Rodriguez by 23 August as he is term limited. Draft Resolution Background The ccNSO was requested to select a member for the FY 2020 Nominating Committee (NomCom), to replace Pablo Rodriguez (.pr), as his term ends on 23 August and he is term limited. The Secretariat has prepared a timeline for the call for volunteers: Launch call for volunteers 9 July 2019 and closes 19 July 2019 Start Council Selection procedure starts 23 July 2019 and ends 30 July 2019. On 1 August the secretariat will circulate overview of ballots per candidate. Candidate receiving majority of support is selected The procedure and call for volunteers is detailed in the Selection Process ccNSO Member NomCom FY 2020. Decision The ccNSO Council adopts the proposed timeline, selection procedure and call for volunteers as detailed in the Selection Process ccNSO Member NomCom FY 2020. The ccNSO Council requests the Secretariat to launch call for volunteers accordingly. Discussion discontinuity ccNSO membership following transfer of management of ccTLD Following the discussion on list regarding the ccNSO membership prior to the 23 May Council meeting, the Secretariat has been informed that since 2003, the management of 59 ccTLD has been transferred. After comparing the relevant entries in the root zone database and the ccNSO Membership database, there is discrepancy for 11 ccTLDs. The Secretariat will handle these discrepancies on a case by case basis and report back to Council on result by 22 August 2019. Launch “call for volunteer” Root Zone Evolution Review Committee (RZERC) The term of the current member on the Root Zone Evolution Review Committee (RZERC), Peter Koch ( DENIC, .de) will end shortly (by 1 October 2019), and the ccNSO Council will need to appoint a member on the RZERC, in accordance with the Guideline: ccNSO Actions respecting RZERC (https://ccnso.icann.org/sites/default/files/file/field-file-attach/2016-12/c...). According to the Guideline the current member is not term limited. Draft Resolution The ccNSO Council requests the Secretariat to prepare a timeline, call for expression and dates for the selection process in accordance with the Guideline: ccNSO Actions respecting RZERC by 12 July 2019. In preparing the timeline it needs to be ensured that the ccNSO member on RZERC will be appointed by 20 September 2019. PDP 3 Part 1 Retirement – Update Informational: update taken form the meeting Update ECA & CSC – Update ECA CSC Update taken from the meeting Update ccNSO Review Is ccNSO Council input required? Updates chair, vice-chairs and Councillors, Regional Organizations, Secretariat. Update taken from the meeting Updates WG. GRC IGLC SOPC Meeting Programme Committee Emoji Study Group PRT Updates taken from the meeting Update liaisons Update ALAC Liaison (written update) Update GNSO Liaison (written update) General Agenda Update & Next Steps IFRT appointment process For discussion and Decision According to section 18.7 of the ICANN Bylaws: “Each IFRT shall consist of the following members and liaisons to be appointed in accordance with the rules and procedures of the appointing organization: (a) Two representatives appointed by the ccNSO from its ccTLD registry operator representatives; (b) One non-ccNSO ccTLD representative who is associated with a ccTLD registry operator that is not a representative of the ccNSO, appointed by the ccNSO” In addition according to 18.8 (c ) “…the ccNSO and Registries Stakeholder Group shall not appoint multiple members who are citizens of countries from the same ICANN Geographic Region. Following 2 calls for volunteers, the ccNSO has selected 2 representatives from the ccNSO membership to serve on the IFRT. The selected members are from respective the LAC and EU region. In addition, the ccNSO has selected an interim candidate from the NA region, also related to a ccNSO member. ICANN has launched a process to change section 18.7 of the ICANN Bylaws, which is expected to be concluded at its earliest by the Montreal ICANN meeting (ICANN66). Based on feed-back received from the Board and other conversations and exchanges, the ccNSO Council will need to launch a call to fill the third seat that is available for ccTLD community on the IFRT. As stated, the two seats defined in section 18.7 (a) have been filled in accordance with the ccNSO rules and procedures. The anticipated call is therefore for: Option A One non-ccNSO ccTLD representative who is associated with a ccTLD registry operator that is not a representative of the ccNSO AND who is a citizen of a country in the North American, African, or Asian Pacific Region. This call can be launched as soon as feasible. Or Option B One ccTLD representative who is associated with a ccTLD Operator, without restriction to non-members of the ccNSO, again limited to the North American, African, or Asian Pacific. This call is to be launched by or around ICANN66, anticipating the approval by the Empowered Community of the change of section 18.7 (a) and (b). Or Option C Launch a general call for volunteers for all 3 seats on the IFRT. Assessment of the options Option A has the advantage that the IFRT may start relatively sooner (after selection of a suitable candidate). However, there is a substantial risk that following a call for volunteers, no suitable candidate will be found taking into account the limited pool of potential candidates (non-ccNSO members in the AP, NA or AF) region. Since the Kobe meeting some non-ccNSO member representatives from the EU region have indicated they would be potentially willing to stand; however, this will imply that an already selected candidate from the EU region has to step rescind. If so, the next in line of the original selection process could be appointed. Option B Has advantage of limited and focused call for volunteers, without any concern of regional diversity. Option C: The amended section in the Bylaw is applied in full; however, the regional diversity requirement may cause issues again and the candidates who have already been selected have to step down, and to re-apply again if they are still willing to serve on the IFRT. Draft Resolution The ccNSO Council request the secretariat to prepare a timeline, call for volunteers based on Option [A], [B] or [C] for adoption by Council [at its next meeting] [at its Montreal meeting]. Adoption Guideline: ccNSO Selection procedure Boards seats 11 and 12 For decision At the next Council meeting (22 August 2019), the ccNSO Council will need to launch the Board Nomination process, in accordance with the ccNSO Guideline for nomination of Board Members seat 11 and 12. Following the discussions during previous Council meetings and the following email exchanges, the Guideline was not updated (no material changes suggested). For decision. Draft Resolution Background The draft Guideline: ccNSO Nominations process ICANN Board seats 11 and 12, was shared with the Council and ccNSO membership to seek their input and feed-back on the proposed changes to section 3.5 of the 2016 Guideline. The proposed changes relate to including a procedure with respect to a due diligence screening by an external provider. After considering comments received, the ccNSO Guideline Review Committee proposes to adopt the Guideline as presented to Council. Decision The ccNSO Council adopts the Guideline: ccNSO Nominations process ICANN Board seats 11 and 12, as presented (version – Draft Final May 2019), provided and conditional that ICANN Org’s legal department checks section 3.5 and do not raise any legal concerns with respect to the proposed section 3.5 of the Guideline. The Chair of the ccNSO is requested to ask ICANN legal to conduct such a check, and after conclusion of the check by ICANN legal inform the Council of the result. If according to ICANN Legal there are NO legal concerns with the proposed section 3.5 and Council has been informed accordingly, the secretariat is to publish the guideline on the ccNSO website and inform the community. If according to ICANN legal there are legal concerns with the proposed section, the Guideline shall NOT come into effect. The proposal will then be amended to resolve issues and subject to approval by Council. This decision becomes effective seven (7) days after publication of this Resolution on the ccNSO website. Next meetings July/August – 22 August September 19 October 17th November -Montreal (2-7 November) December 19th AOB Thank you The ccNSO Council wholeheartedly thanks the local host ANRT, the .MA ccTLD Manager, for their warm welcome. The Council also thanks the sponsors: KISA, Verisign, Tranversal, .PR, .NZ, NIC Senegal, CIRA, AFTLD, American Samoa and Nominet, for making the ccNSO cocktail possible again Closure