Dear Councillors I am pleased to inform you that the SO/AC Chairs have agreed on the text of the charter for the Review of Reviews cross-community group, and on their behalf I have sent the final draft charter to the Board for their consideration and action, pending formal approval of the SOs and ACs. For your reference I have included it as an attachment. Pending the formal approval of the Charter, the Chairs have also agreed to start the membership selection process. Going forward, as ccNSO Council we will need take the following decisions: 1. Formally support the charter 2. Decide on the criteria to select members 3. Decide on the procedure to select the members 4. Selection and appointment of members Before going into the details of each of these points, and considering the timelines outlined in the CCG Charter, I suggest that we have an extraordinary meeting on Thursday 7 of August at 12:00 UTC. 1. Support of the charter – Although you have mandated Biyi, Jordan and me to move forward with the charter, I suggest that for the record the Council expresses its formal support for the charter. If you agree we’ll use the meeting on the 7 of August. 2. Decide on the criteria to select members– Before we select our candidates, we should agree on the criteria for the ccNSO appointees. I suggest that we adopt the criteria on our call on the 7 of August. The charter includes general criteria to the group as a whole and some criteria related to individual members: Best effort should made that ensures that the group as a whole has: - Knowledge of performance assessment, audits, and organizational reviews. - Expertise in good governance. - Understanding of performance measurement. - Knowledge of process improvement and review methods. - Understanding of principles of accountability applicable to organizations broadly similar to ICANN. Each of the individual members are expected to: - Have sufficient expertise and understanding of the ICANN reviews to participate in the discussions - Commit to actively participate in the activities of the CCG on an ongoing basis; and - Where appropriate, solicit and communicate the views and concerns of individuals in the group that nominates them. - Members do act in their individual capacity and do NOT represent the ccNSO. I suggest that we ensure that our candidates also meet the following criteria: - Where relevant, support from their employer to serve on the CCG. Based on the timelines, this should be an acknowledgement of their dedication for at least a year including acknowledgement that travel may be involved. - Commitment to participate actively in the work of the CCG (including willingness to travel when so requested), and in debriefing sessions with Council leadership. - Diversity (geographical, gender). - At least one Councillor, to be able to directly update the Council regularly. If you propose other criteria, please do so on the list, by Wednesday 6 of August, so we can include them in the list of criteria. 3. Decide on the procedure to select the members – The ccNSO may propose nominees for membership in the group in accordance with our own rules and procedures. There is an explicit understanding that there will only be a maximum of two (2) members from each Nominating Group. This implies that if we nominate two persons they will become members of the CCG. If we want to propose more than two (2) candidates, the final selection will be made by the SOAC Chairs, the ICANN Board Chair and the ICANN President and CEO. To ensure that we select our candidates, I suggest that we select only two candidates. Selecting the ccNSO members timely is of the essence. To meet the timelines in the charter, the CCG will need to be constituted as soon as possible, but definitely by the week of 25 of August. To meet this deadline our regular selection procedure (which among others, includes a two weeks call for expression of interest) will not work. For that reason I suggest that we follow a procedure that is both transparent and open and ensures that we appoint our best candidates timely. To select our two candidates, I suggest the following procedure: - On the 7 of August, appoint a selection committee of maximum 6 people (preferably from the 5 regions, including one NOMCOM appointee), that includes at least one or both vice-chairs. I as Chair will not take part as I also will participate in the final selection procedure, together with the other Chairs. The selection committee should also exclude the Councillors who want to participate in the CCG. - The call for expression of interest will be limited to one week, starting on 8 of August, and closing on 15 of August. - The Councillor(s) and others who want to participate, will put their name forward to the selection committee, through the secretariat. - Individual members of Council, including individual members of the selection committee, may actively solicit community members to express interest to participate. - The selection committee will meet on the 19 of August to select the two candidates, preferably by consensus, if necessary by a voting (4 out of 6 majority needed), and, if needed multiple rounds, persons receiving least votes will drop off the list of candidates. If you prefer another procedure or suggest changes, please share so on list. I also suggest that we agree on the procedure on our call on the 7 of August. 4. Selection and appointment of members – Assuming you agree with the procedure: - Please put your name forward if you want to participate in the selection committee (max 6 persons, preferably from the 5 regions, including one NOMCOM appointee, and at least one vice-chair). The committee will be appointed on our call on the 7 of August - Send a call for expression of interest on the 8 of August to the Council and community, and individual members of the selection committee may approach candidates - Closure of the call for expression of interest on the 15 of August - Selection and appointment of two members for the CCG by the Council selection Committee on the 19 of August. Best regards, Alejandra ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. *******************************************