New subject: Agenda & Draft Resolutions - Extraordinary Council meeting - Review of Reviews CCG

Aug. 1, 2025

      Dear Councillors

I am pleased to inform you that the SO/AC Chairs have agreed on the text of
the charter for the Review of Reviews cross-community group, and on their
behalf I have sent the final draft charter to the Board for their
consideration and action, pending formal approval of the SOs and ACs. For
your reference I have included it as an attachment. Pending the formal
approval of the Charter, the Chairs have also agreed to start the
membership selection process.

Going forward, as ccNSO Council we will need take the following decisions:

   1.

   Formally support the charter
   2.

   Decide on the criteria to select members
   3.

   Decide on the procedure to select the members
   4.

   Selection and appointment of members

Before going into the details of each of these points, and considering the
timelines outlined in the CCG Charter, I suggest that we have an
extraordinary meeting on Thursday 7 of August at 12:00 UTC.

   1.

   Support of the charter – Although you have mandated Biyi, Jordan and me
   to move forward with the charter, I suggest that for the record the Council
   expresses its formal support for the charter. If you agree we’ll use the
   meeting on the 7 of August.

   2.

   Decide on the criteria to select members– Before we select our
   candidates, we should agree on the criteria for the ccNSO appointees. I
   suggest that we adopt the criteria on our call on the 7 of August.

The charter includes general criteria to the group as a whole and some
criteria related to individual members:

Best effort should made that ensures that the group as a whole has:

   -

   Knowledge of performance assessment, audits, and organizational reviews.
   -

   Expertise in good governance.
   -

   Understanding of performance measurement.
   -

   Knowledge of process improvement and review methods.
   -

   Understanding of principles of accountability applicable to
   organizations broadly similar to ICANN.

Each of the individual members are expected to:

   -

   Have sufficient expertise and understanding of the ICANN reviews to
   participate in the discussions
   -

   Commit to actively participate in the activities of the CCG on an
   ongoing basis; and
   -

   Where appropriate, solicit and communicate the views and concerns of
   individuals in the group that nominates them.
   -

   Members do act in their individual capacity and do NOT represent the
   ccNSO.

I suggest that we ensure that our candidates also meet the following
criteria:

   -

   Where relevant, support from their employer to serve on the CCG. Based
   on the timelines, this should be an acknowledgement of their dedication for
   at least a year including acknowledgement that travel may be involved.
   -

   Commitment to participate actively in the work of the CCG (including
   willingness to travel when so requested), and in debriefing sessions with
   Council leadership.
   -

   Diversity (geographical, gender).
   -

   At least one Councillor, to be able to directly update the Council
   regularly.

If you propose other criteria, please do so on the list, by Wednesday 6 of
August, so we can include them in the list of criteria.

   3.

   Decide on the procedure to select the members – The ccNSO may propose
   nominees for membership in the group in accordance with our own rules and
   procedures. There is an explicit understanding that there will only be a
   maximum of two (2) members from each Nominating Group. This implies that if
   we nominate two persons they will become members of the CCG.

If we want to propose more than two (2) candidates, the final selection
will be made by the SOAC Chairs, the ICANN Board Chair and the ICANN
President and CEO.

To ensure that we select our candidates, I suggest that we select only two
candidates.

Selecting the ccNSO members timely is of the essence. To meet the timelines
in the charter, the CCG will need to be constituted as soon as possible,
but definitely by the week of 25 of August. To meet this deadline our
regular selection procedure (which among others, includes a two weeks call
for expression of interest) will not work. For that reason I suggest that
we follow a procedure that is both transparent and open and ensures that we
appoint our best candidates timely.

To select our two candidates, I suggest the following procedure:

   -

   On the 7 of August, appoint a selection committee of maximum 6 people
   (preferably from the 5 regions, including one NOMCOM appointee), that
   includes at least one or both vice-chairs. I as Chair will not take part as
   I also will participate in the final selection procedure, together with the
   other Chairs. The selection committee should also exclude the Councillors
   who want to participate in the CCG.
   -

   The call for expression of interest will be limited to one week,
   starting on 8 of August, and closing on 15 of August.
   -

   The Councillor(s) and others who want to participate, will put their
   name forward to the selection committee, through the secretariat.
   -

   Individual members of Council, including individual members of the
   selection committee, may actively solicit community members to express
   interest to participate.
   -

   The selection committee will meet on the 19 of August to select the two
   candidates, preferably by consensus, if necessary by a voting (4 out of 6
   majority needed), and, if needed multiple rounds, persons receiving least
   votes will drop off the list of candidates.

If you prefer another procedure or suggest changes, please share so on
list. I also suggest that we agree on the procedure on our call on the 7 of
August.

   4.

   Selection and appointment of members – Assuming you agree with the
   procedure:

   -

   Please put your name forward if you want to participate in the selection
   committee (max 6 persons, preferably from the 5 regions, including one
   NOMCOM appointee, and at least one vice-chair). The committee will be
   appointed on our call on the 7 of August
   -

   Send a call for expression of interest on the 8 of August to the Council
   and community, and individual members of the selection committee may
   approach candidates
   -

   Closure of the call for expression of interest on the 15 of August
   -

   Selection and appointment of two members for the CCG by the Council
   selection Committee on the 19 of August.

Best regards,

Alejandra

*******************************************
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Love like you've never been hurt.
Dance like nobody's watching.
Sing like nobody's listening.
And live like it's Heaven on Earth.
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Extraordinary Council meeting - Review of Reviews CCG

Alejandra Reynoso Barral

Alejandra Reynoso Barral

Jordan Carter

Bart Boswinkel

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