Dear Colleagues, Thank you Alejandra and Pablo for your support and Bart for the clarification of the role. I agree that the Vice Chair would be the appropriate person to fulfil this function, however some questions have been raised around the process, and possible role of the Vice-chairs. These questions and issues will definitely need to be discussed at a later stage by the Council. However, from my perspective and in an abundance of caution a request was made to me to fill this very specific and limited administrative function given the Chair (Katrina) is obviously conflicted. I am willing to fulfil the duties required given my commitment to the ccNSO, but was in no way seeking the role. If the Council wishes the Vice Chair to fill the role, I am absolutely wiling to step aside. Best regards, Byron From: Ccnso-council <ccnso-council-bounces@icann.org> On Behalf Of Nick Wenban-Smith Sent: July 14, 2020 5:22 AM To: Bart Boswinkel <bart.boswinkel@icann.org>; Alejandra Reynoso <alejandra.reynoso@cctld.gt>; Pablo Rodriguez <pablo@nic.pr> Cc: ccNSO Council <ccnso-council@icann.org> Subject: [EXT] Re: [ccnso-council] Board Seat 12 Nomination Process: administrative decision This would seem to fit exactly the role of the vice chair in the event the chair is conflicted, as we have here. Or am I missing something? From: Ccnso-council <ccnso-council-bounces@icann.org<mailto:ccnso-council-bounces@icann.org>> On Behalf Of Bart Boswinkel Sent: Tuesday, July 14, 2020 10:08 AM To: Alejandra Reynoso <alejandra.reynoso@cctld.gt<mailto:alejandra.reynoso@cctld.gt>>; Pablo Rodriguez <pablo@nic.pr<mailto:pablo@nic.pr>> Cc: ccNSO Council <ccnso-council@icann.org<mailto:ccnso-council@icann.org>> Subject: Re: [ccnso-council] Board Seat 12 Nomination Process: administrative decision Alejandra and Pablo In order to avoid any misunderstanding or doubt: Katrina is and remains the chair of the ccNSO (Council). She is expected to do all the work associated with being a chair馃槉, even after she was properly nominated and accepted her nomination. However, the only exception is that another person should take on the specific tasks defined in the Guideline ccNSO Nomination Process Board Seat 11 and 12 ( https://ccnso.icann.org/sites/default/files/field-attached/ccnso-nominations... ) after the chair of the Council has accepted nomination as (one of the) candidate(s) the Council should designate another person to take one these specific tasks. The tasks listed in the Guideline are: 路 Inform ICANN鈥檚 General Counsel鈥檚 Office of the acceptance of the candidacy and provide the relevant documentation (section 3.5 Guideline). This will start the background checking process. This task is scheduled one day after closure of the nomination acceptance period. The nomination period closes 15 July,23.59 UTC as Councillors have agreed last week. 路 Receive results of the background check from ICANN legal (section 3.5) and inform Councillors in general terms of the results 路 If as a result from the background check, concerns are raised about the candidacy of a candidate, interact with the candidate and other Councillors to resolve the issues as foreseen ( section 3.5) 路 Receive election results and Nomination Report from Nomination Process Manager and chair the meeting to close the Nomination Process ( section 3.8). In addition, but not documented, the practice has evolved that at a Council meeting when progress of the Nomination Process is discussed the candidate(s) (whether the Chair or other Councillor) do(es) not participate/attend that part of the Council meeting. This part of the meeting will then be chaired by another person in case the chair is a candidate. If you do have any questions, please do not hesitate to ask. Kind regards, Bart From: Ccnso-council <ccnso-council-bounces@icann.org<mailto:ccnso-council-bounces@icann.org>> on behalf of Alejandra Reynoso <alejandra.reynoso@cctld.gt<mailto:alejandra.reynoso@cctld.gt>> Date: Monday, 13 July 2020 at 18:15 To: Pablo Rodriguez <pablo@nic.pr<mailto:pablo@nic.pr>> Cc: ccNSO Council <ccnso-council@icann.org<mailto:ccnso-council@icann.org>> Subject: Re: [ccnso-council] Board Seat 12 Nomination Process: administrative decision Dear Colleagues Hope you are well and in good health. Thank you Pablo and Margarita for your support :) ! Indeed I don't have any problem taking this role and also have nothing against Byron doing it either; he has my support if he wishes to do so and the rest of the council agrees with it. I have the feeling that there is a misunderstanding on the "Chair's tasks under the Guideline" that need to be designated to another person when the current chair is one of the candidates for election to the ICANN Board. Maybe Bart could clarify this? On another note, it is clear that I have not been involved in certain discussions regarding this election process. Somehow "the ccNSO Council decided to extend the acceptance period with one week" and I didn't receive this request for approval (not that I wouldn't have agreed, but still). Also, the silence for this administrative request is very strange and awkward. I don't understand why these things are happening and would like to have this issue added for discussion on the agenda for our next council call. Best regards, Alejandra -- [Photograph] Alejandra Reynoso Investigaci贸n & Desarrollo | Dominios .gt P: +502 23688565 E: alejandra.reynoso@cctld.gt<mailto:alejandra.reynoso@cctld.gt> 18 Ave. 11-42 Zona 15, V.H. III. Guatemala, Guatemala www.gt [gt]<https://urldefense.com/v3/__http:/www.gt/__;!!PtGJab4!vhMSDjZ6pJEB2o9LhYvn3f...> On Fri, Jul 10, 2020 at 1:03 PM Pablo Rodriguez <pablo@nic.pr<mailto:pablo@nic.pr>> wrote: Dear Margarita, Thank you for your quick response. As to answer your question about Alejandra, yes I did and she is willing and able. Best regards, [https://drive.google.com/a/nic.pr/uc?id=1nFpUjuvTcUAF9A8iWoBwZZOwCmwBfpHA&ex...] This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager. This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited. On Fri, Jul 10, 2020 at 2:48 PM Margarita Vald茅s Cort茅s <mvaldes@nic.cl<mailto:mvaldes@nic.cl>> wrote: Dear Pablo, First, I have all my respect and consideration for Alejandra, but that rol is huge mount of work. Is she available for that? Did you ask her before this conversation? Dear Joke, How much time do we need to fill, with "interim chair? Regards Margarita Margarita Vald茅s Cort茅s, MBM-UAI Attorney - Legal and Business Manager NIC Chile - Universidad de Chile www.nic.cl [nic.cl]<https://urldefense.com/v3/__http:/www.nic.cl__;!!PtGJab4!vhMSDjZ6pJEB2o9LhYv...> +56229407700 El 10-07-20 a las 14:22, Pablo Rodriguez escribi贸: Dear Joke, As we all now, Alejandra is serving for a second term as vice-chair, so it is my opinion that she should be the one to take over. I have the deepest respect for Byron who was an excellent Chair. For matters of transparency, I would like to know who approached Byron. Best regards, This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager. This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited. On Fri, Jul 10, 2020 at 1:08 PM Joke Braeken <joke.braeken@icann.org<mailto:joke.braeken@icann.org>> wrote: Dear All, On 8 July 2020, Katrina formally accepted her nomination as candidate for the Board Seat 12 Nomination. As a result, and according to the Guideline: ccNSO Nominations Process ICANN Board Seats 11 and 12 [ccnso.icann.org]<https://urldefense.com/v3/__https:/ccnso.icann.org/sites/default/files/field...>, section 3.5 and section 3.8, the Council needs to designate another person to take on the Chair鈥檚 tasks under the Guideline. The Guideline was approved by Council at its meeting on 21 May 2020 and can be consulted here: https://ccnso.icann.org/sites/default/files/field-attached/ccnso-nominations... [ccnso.icann.org]<https://urldefense.com/v3/__https:/ccnso.icann.org/sites/default/files/field...> The ccNSO Council (excluding Katrina) is kindly requested to take this administrative decision as soon as possible, but no later than 15 July 2020 (23:59 UTC). Byron has been approached by some of you to take on that role. If you have any objections, please use the Council mailing list. To Byron: Could you be so kind to confirm whether you accept this role for the duration of this Board Seat 12 Nomination Process? Thank you. Best regards. The Nomination Process Manager. 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