Dear Bart, A typo has been occured. kindly write .km instead of .cm in the draft resolution bellow: DRAFT RESOLUTION _ BACKGROUND_ The term of the following ccNSO Councillors ends in March 2024: * Ali Hadji Mmadi (AF region, .CM) * Yiankang Yao (AP Region, .CN) * Irina Danelia (EU Region, .RU) * Jennifer Lopez (LAC Region, .PA) * Sean Copeland (NA Region, .VI) best regards. Ali Le 14-06-2023 23:34, Bart Boswinkel via Ccnso-council a écrit :
Dear all,
Please find included the agenda and draft resolutions.
Also include two documents which will be introduced on the call:
* Draft response re-balancing NomCom * Draft Terms of Reference ccNSO UA committee * Roles and Responsibilities of Councillors
Kind regards,
Bart
----------
AGENDA & DRAFT RESOLUTIONS
CCNSO COUNCIL MEETING 196
Thursday 15 June 2023
ICANN77
* WELCOME & ROLL CALL
ADMINISTRATIVE TOPICS
* RELEVANT CORRESPONDENCE:
https://ccnso.icann.org/en/about/statements.htm [1]
* ccNSO Statement on NomCom Bylaw change (relates to item 12 on the agenda): https://ccnso.icann.org/en/about/ccnso-statement-bylaw-amendments-nomcom-29m... [2]
* MINUTES AND ACTION ITEMS
_A. __MINUTES MEETING 195___
Minutes were circulated 11 June 2023
_B. __ACTION ITEMS_
ACTION ITEM 195-01:
The secretariat is requested to publish the decision on approval of membership .ec and inform the ccTLD Manager as soon as possible. (COMPLETED)
ACTION ITEM 195-02:
Alejandra to share 360-review results with individual Councilors at ICANN77 (COMPLETED)
ACTION ITEM 195-03:
Review questions in 360-review - post ICANN77 (PENDING)
ACTION ITEM 195-04:
Secretariat to propose a timeline for draft NomCom rebalancing Council statement (COMPLETED)
ACTION ITEM 195-05:
Secretariat to inform ICANN org meeting team on room preference at ICANN77 (COMPLETED)
ACTION ITEM 195-06:
Extend the 1 June Council meeting (to 90 mins) to allow time for prep and review roles and responsibilities (COMPLETED)
ACTION ITEM 195-07:
Secretariat to work with ICANN org Review Team to schedule an update webinar - jointly with Council and GRC post ICANN77 (PENDING)
ACTION ITEM 195-08:
Secretariat to inform appointees and working groups, committees and others about appointment of candidates (COMPLETED)
* INTERSESSIONAL DECISIONS
* _Approval submission on the Proposed NomCom related Bylaw changes (28 May 2023)_ * _Adoption report voting on ccNSO PDP3 Review Mechanism (30 May 2023)_ * _Support to prepare ccNSO Statement on re-balancing NomCom (26 May 2023)_
* TRIAGE DECISIONS
No decisions since 18 May 2023 (Council meeting 195)
* APPOINTMENTS
* _APPOINTMENT JACQUES LATOUR VICE-CHAIR TECH WORKING GROUP FOR A TERM OF 3 YEARS._
DRAFT RESOLUTION
_BACKGROUND_
The chair of the Tech Working Group, informed the Council that in accordance with its charter, the Tech working group has nominated Jacques Latour ( Cira, .ca) as its vice-chair for a term of 3 years and requested the Council to appoint Jacques as vice-chair of the Tech WG.
_DECISION_
THE CCNSO COUNCIL APPOINTS JACQUES LATOUR (CIRA, .CA) AS VICE-CHAIR OF THE TECH WORKING GROUP. THE SECRETARIAT IS REQUESTED TO INFORM THE TECH WG ACCORDINGLY. THIS DECISION BECOMES EFFECTIVE UPON PUBLICATION.
* TIMELINES NOMINATION/ELECTION/SELECTION AND APPOINTMENT PROCESS MANAGERS
* _APPROVAL OF TIMELINE BOARD SEAT 12 NOMINATION PROCESS AND APPOINTMENT JOKE BRAEKEN AS NOMINATION PROCESS MANAGER_
For decision
DRAFT RESOLUTION
_BACKGROUND_
According to the ICANN Bylaws the ccNSO Council needs to nominate a candidate for Board Seat 12 no later than 6 months before ICANN's 2024 AGM (FY25 AGM). As part of the nomination process and in accordance with ccNSO Guideline on Nomination of ccNSO appointed Board Members , the ccNSO membership should be able to interview Board Seat 12 candidates at a meeting (to date ICANN's AGMs) before the election starts, but after completion of the background check on the candidates. The FY24 AGM (ICANN78) will be held from 21-26 October 2023, and the next meeting (ICANN79) is foreseen for March 2023.
Taking into account the Bylaw and ccNSO requirements for the Nomination Process. The timeline for the Board Seat 12 nomination was circulated to Council on 10 June 2023.
Further, and also according to the aforementioned Guideline, the ccNSO Council needs to appoint a Nomination Process Manager.
_DECISION_
THE CCNSO COUNCIL ADOPTS THE PROPOSED TIMELINE FOR BOARD SEAT 12 NOMINATION PROCESS AS CIRCULATED TO THE COUNCIL ON 10 JUNE 2023, AND REQUESTS THE SECRETARIAT TO PUBLISH IT AS SOON AS POSSIBLE TO INFORM THE COMMUNITY ACCORDINGLY.
THE CCNSO COUNCIL APPOINTS JOKE BRAEKEN, CCNSO SECRETARIAT, AS THE NOMINATION PROCESS MANAGER.
IN ACCORDANCE WITH THE ADOPTED TIMELINE THE CCNSO COUNCIL LAUNCHES THE BOARD SEAT 12 NOMINATION PROCESS AND REQUESTS THE NOMINATION PROCESS MANAGER TO OPEN THE CALL FOR NOMINATIONS IN ACCORDANCE WITH THE TIMELINE ON 13 JULY 2022.
THIS DECISION BECOMES EFFECTIVE IMMEDIATELY.
* _APPROVAL OF TIMELINE_ _CSC SELECTION, APPOINTMENT AND MANDATE OF CSC SELECTION COMMITTEE AND APPOINTMENT OF KIMBERLY CARLSON AS CSC SELECTION PROCESS MANAGER_
For decision
DRAFT RESOLUTION
_BACKGROUND_
The ccNSO Council will be invited to select a member for the Customer Standing Committee. In accordance with the internal ccNSO Guideline the ccNSO Council will need to adopt a timeline for selection and to mandate the selection committee from among its members to consult with the RySG and approve the full slate of CSC membership.
As the ccNSO Council launched a selection process to replace Alejandra Reynoso it is also proposed to do a selection process with minimal duration to ask for additional candidates and ask the selected candidate whether he or she can confirm to stand again.
The proposed timeline was circulated before the meeting.
_DECISION_
THE CCNSO COUNCIL APPOINTS KIMBERLY CARLSON AS THE CSC SELECTION PROCESS MANAGER AND ADOPTS THE TIMELINE AS PROPOSED FOR THE SELECTION OF A NEW CCNSO APPOINTED MEMBER ON THE CSC. THE COUNCIL REQUESTS KIMBERLY TO LAUNCH THE CALL FOR VOLUNTEERS AT THE TIME FORESEEN IN THE SCHEDULE AND IN ACCORDANCE WITH THE MECHANISM IN THE GUIDELINE: PROCEDURE FOR CCNSO APPOINTEES.
THE CCNSO COUNCIL ALSO CONFIRMS THAT THE CSC SELECTION COMMITTEE IS COMPOSED OF: MOLEHE WESI, YIANKANG YAO, IRINA DANELIA, JENNIFER LOPEZ, PABLO RODRIGUEZ AND JAVIER RÚA JOVET. THE COMMITTEE IS MANDATED BY THE COUNCIL TO CONSULT WITH THE RYSG AND APPROVE THE FULL SLATE OF MEMBERSHIP.
THE SECRETARIAT IS REQUESTED TO PUBLISH THIS RESOLUTION AS SOON AS POSSIBLE. THE RESOLUTION BECOMES EFFECTIVE UPON PUBLICATION. FINALLY, THE SECRETARIAT IS REQUESTED TO INFORM THE COMMUNITY AS SOON AS POSSIBLE ON THE UPCOMING CSC MEMBER NOMINATION AND SELECTION PROCESS.
* _APPROVAL OF TIMELINE OF COUNCIL ELECTION AND APPOINTMENT OF JOKE BRAEKEN AS COUNCIL ELECTION PROCESS MANAGER_
For decision
DRAFT RESOLUTION
_ BACKGROUND_
The term of the following ccNSO Councillors ends in March 2024:
● Ali Hadji Mmadi (AF region, .CM)
● Yiankang Yao (AP Region, .CN)
● Irina Danelia (EU Region, .RU)
● Jennifer Lopez (LAC Region, .PA)
● Sean Copeland (NA Region, .VI)
In accordance with the Guideline ccNSO Council Election Procedure, the ccNSO Council needs to establish a timeline for the election of Councillors, which timeline allows for a introduction webinar and a Q & A session at the upcoming ICANN78 meeting. The proposed timeline Council Elections FY 2024 meets these requirements and was included in background material.
_DECISION_
THE CCNSO COUNCIL APPOINTS JOKE BRAEKEN AS THE ELECTION MANAGER FOR THE 2024 CCNSO COUNCIL ELECTIONS .
THE CCNSO COUNCIL ADOPTS THE TIMELINE COUNCIL ELECTIONS 2024 AS PROPOSED, AND REQUESTS THE SECRETARIAT TO PUBLISH THE TIMELINE AND START THE PROCEDURE ACCORDINGLY.
MAIN TOPICS
* ADOPTION BOARD REPORT CCPDP3 REVIEW MECHANISM
For decision
The Board Report will be submitted to the Board. Per requirement of Annex B it now contains the result of the membership voting and reference to voting report, the ccNSO Recommendation, Members report and Final Report of the ccPDP3 RM Working Group.
DRAFT RESOLUTION
_BACKGROUND_
The recommended Review Mechanism Policy was submitted to the ccNSO Council and ccNSO Membership for their consideration and adoption. At its meeting on 16 March 2023 the ccNSO Council adopted all recommendations contained in the Final Report of the Issue Manager as submitted to the Chair of the ccNSO Council on 03 March 2023. The adopted recommendations were conveyed to the Members of the ccNSO as the Council Recommendation to vote upon. The ccNSO members voted in April - May 2023 to determine whether the ccNSO membership supported the ccNSO Council's recommendation to adopt the proposed policy on the retirement of ccTLDs. The ccNSO Membership supported the Council Recommendation. The Issue Manager submitted the Board Report to the ccNSO Council chair on 08 June 2023.
_ _
_DECISION_
THE CCNSO COUNCIL APPROVES THE BOARD REPORT ON THE PROPOSED POLICY FOR A REVIEW MECHANISM PERTAINING TO DECISIONS ON THE DELEGATION, TRANSFER, REVOCATION AND RETIREMENT OF CCTLDS, THE SECOND PART OF CCNSO POLICY DEVELOPMENT PROCESS 3. THE BOARD REPORT CONTAINS PER REQUIREMENTS OF ANNEX B OF THE ICANN BYLAWS:
* THE RESULT OF THE MEMBERS VOTE * THE CCNSO RECOMMENDATION, FOLLOWING THE VOTE BY THE MEMBERS OF THE CCNSO
* THE FINAL REPORT, WHICH CONTAINS THE PROPOSED POLICY PROCESS FOR THE RETIREMENT OF CCTLDS
THE COUNCIL REQUESTS THE SECRETARIAT TO PUBLISH THIS DECISION AS SOON AS POSSIBLE ON THE CCNSO WEBSITE AND INFORM THE CCNSO MEMBERSHIP ACCORDINGLY. THE DECISION BECOMES EFFECTIVE UPON PUBLICATION.
THE COUNCIL REQUESTS ITS CHAIR TO SUBMIT THE BOARD REPORT TO THE CHAIR OF THE ICANN BOARD OF DIRECTORS AS SOON AS POSSIBLE AFTER PUBLICATION OF THIS RESOLUTION.
FINALLY, THE COUNCIL EXPRESSES ITS APPRECIATION AND CONGRATULATES THE MEMBERS OF THE WORKING GROUP AND SPECIFICALLY, THE CHAIR AND VICE-CHAIR OF CCPDP3 - STEPHEN DEERHAKE AND EBERHARD LISSE – FOR COMPLETION OF THE PROCESS.
* FEED-BACK 360 REVIEW AND GENERAL OBSERVATIONS
Background: results of the survey have been shared with the Councillors and Alejandra discussed the outcome with them.
For information
* ADOPTION OF COUNCIL ROLES AND RESPONSIBILITIES
For decision
DRAFT RESOLUTION
_DECISION _
THE CCNSO COUNCIL ADOPTS THE JUNE 2023 OVERVIEW OF ROLES AND RESPONSIBILITIES OF THE COUNCILLORS. THE COUNCIL REQUESTS THE GUIDELINE REVIEW COMMITTEE TO PROPOSE UPDATES TO THE RELEVANT GUIDELINE: CCNSO COUNCIL ROLES AND RESPONSIBILITIES, TAKING INTO ACCOUNT THE OUTCOME OF THE COUNCIL DISCUSSIONS AS REFLECTED IN THE OVERVIEW. THE SECRETARIAT IS REQUESTED TO PUBLISH THIS RESOLUTION AND THE OVERVIEW ON THE CCNSO WEBSITE AS SOON AS POSSIBLE. THIS RESOLUTION BECOMES EFFECTIVE UPON PUBLICATION.
* ADOPTION CCNSO PORTFOLIO OF ACTIVITIES 1 JULY 2023-30 JUNE 2025
Overview of Activities per Workshop and following consultation of community present in Washington DC
For Decision
DRAFT RESOLUTION
_DECISION_
THE CCNSO COUNCIL ADOPTS THE CCNSO TWO-YEAR ROLLING FORWARD PORTFOLIO OF CCNSO ACTIVITIES AS THE BASE-LINE FOR THE CCNSO ACTIVITIES FOR THE COMING YEAR, AND REQUESTS THE CCNSO TRIAGE COMMITTEE TO REVIEW AND UPDATE THE PORTFOLIO QUARTERLY. THE SECRETARIAT IS REQUESTED TO PUBLISH THE PORTFOLIO ON THE CCNSO WEB-SITE. THIS RESOLUTION BECOMES EFFECTIVE UPON PUBLICATION OF THE PORTFOLIO AND THE RESOLUTION.
* DRAFT SUBMISSION REBALANCING THE NOMCOM
For information and discussion
* DOES CCNSO NEED TO PROVIDE FEED-BACK AND INPUT ON PTI BYLAW CHANGE?
It is proposed to amend the PTI Bylaws. The changes are:
● Modifying the timing for the initial delivery of the PTI Operating Plan & Budget to the PTI Board, which is currently set to nine months prior to the start of the fiscal year, to a 90-day window. This will allow better alignment with the remainder of ICANN's planning processes.
● Moving PTI from a four-year strategic planning cycle to a five-year strategic planning cycle, which will enable alignment with ICANN's five-year strategic planning work.
https://www.icann.org/en/public-comment/proceeding/pti-iana-governance-propo... [3]
For decision
* PROGRESS UA COMMITTEE TERMS OF REFERENCE
UPDATES
* UPDATE CCPDP4
Taken from the meeting
* UPDATE CSC, ECA
* CHAIR, VICE-CHAIR, COUNCILLORS, RO AND SECRETARIAT
* WG UPDATES
Taken from the meeting
* _IGLC_ * _GRC_ * _SOPC _ * _OISC__ (no meeting since ICANN 74, travel funding subgroup met)_ * _TLD-OPS_ * _DASC_ * _TECHNICAL WG_ * _MPC_ * _IRP PANEL SELECTION_ * _CCG WS 2 IMPLEMENTATION_ * _PRIORITIZATION FRAMEWORK GROUP_
* UPDATE LIAISONS (WRITTEN UPDATES)
* _ALAC LIAISON_ * _GNSO LIAISON_ * _UASG LIAISON_
* NEXT MEETINGS
* Meeting 197, 20 July - 21:00 UTC * Meeting 198, 17 August - 12:00 UTC * Meeting 199, 21 September - 18:00 UTC * MEETING 200, October - ICANN 78 TBD * Meeting 201, 16 November - 12:00 UTC * Meeting 202, 21 December - 21:00 UTC
* AOB
* THANK YOU
* ADJOURN
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Links: ------ [1] https://ccnso.icann.org/en/about/statements.htm [2] https://ccnso.icann.org/en/about/ccnso-statement-bylaw-amendments-nomcom-29m... [3] https://www.icann.org/en/public-comment/proceeding/pti-iana-governance-propo...