Paulos, Gabi's suggestion about how to handle the exceptions sounds very reasonable to me. Patricio Gabriella Schittek wrote:
Paulos,
Obviously, the need of a fax hard copy-option was not as great as anticipated, since it is hardly used - and my feeling is that it would have been used even less, if there was no fax option.
Given that fax applications are extremely rare, I would personally prefer to send out an additional customised form (as an addition to the web-form) when needed, over not having a proper archiving system.
If the applicant would be forced to fill in the web-application, and given that all that is needed to "customise" the form is one extra line for the signature, I don't even think that the council would need to be involved in the process of sending out an additional hard-copy in cases when needed, as this would be handled by the secretariat.
Gabi
-----Original Message----- From: Dr Paulos Nyirenda [mailto:paulos@sdnp.org.mw] Sent: Thursday, October 23, 2008 10:52 AM To: Gabriella Schittek; ccnso-council@icann.org Subject: RE: [ccnso-council] Acceptance of fax applications
Gabi,
I remember that the need for the special form that you can see here was partly the reason for making the fax or hard copy form available.
It helps or enables Council to avoid having to approve a special form on a country by country basis as may be necessary for a "taloired solution".
Regards,
Paulos ====================== Dr Paulos B Nyirenda .mw ccTLD domains@registrar.mw http://www.registrar.mw
On 23 Oct 2008 at 1:27, Gabriella Schittek wrote:
Paulos,
I am quite sure that if that is a requirement, the potential applicant will contact me and we can offer a tailored solution - I can provide them with a special form that is based on the web-application form, with an additional line for signing the application.
However, I would like to make it compulsory to fill in the web-application form, as this is the only way to safely store all data.
Gabi
-----Original Message----- From: Dr Paulos Nyirenda [mailto:paulos@sdnp.org.mw] Sent: Thursday, October 23, 2008 10:09 AM To: Gabriella Schittek; ccnso-council@icann.org Subject: RE: [ccnso-council] Acceptance of fax applications
Gabi,
It may be necessary to revisit the reasons for originally putting in place the fax or hard copy form before deleting this procedure.
I vaguely remember that this fax or hard copy form or procedure was put in place in addition to the online form in order to assist those ccTLDs and/or countries who require a formally signed application or document to satisfy their national laws.
It may as well be that more and more countries now officially recognise the online application as legally binding but does that now cover everyone globally?
Regards,
Paulos ====================== Dr Paulos B Nyirenda .mw ccTLD http://www.registrar.mw
On 23 Oct 2008 at 0:49, Gabriella Schittek wrote:
Paulos,
I've been with the ccNSO since January 2007, so I can only present data from then - during my time we only had one fax application.
Gabi
-----Original Message----- From: Dr Paulos Nyirenda [mailto:paulos@sdnp.org.mw] Sent: Thursday, October 23, 2008 9:24 AM To: Gabriella Schittek; ccnso-council@icann.org Subject: Re: [ccnso-council] Acceptance of fax applications
Seems like a good idea but before I indicate my vote I would like to find out how rare these fax applications have been over, say, the last two years. Could the ccNSO Secratariat present some data?
Regards,
Paulos ====================== Dr Paulos B Nyirenda .mw ccTLD http://www.registrar.mw
On 22 Oct 2008 at 5:01, Gabriella Schittek wrote:
Dear Councillors,
An action point from the last Council call was "Action 34-05: The ccNSO Secretariat to send out a summary of the request on ending fax applications to the ccNSO Council list where it will be subject to voting."
I would like to ask for your approval to end the acceptance of fax applications to the ccNSO.
The main reason is that it is problematic to archive such applications. The fax is received in Marina del Rey, needs to be forwarded to me and then there is no real good archiving system for that. The applications submitted via the webform are automatically archived in our web-archives.
I also think that the applicants are skilled enough to fill in the (very basic) web form, and last, but not least - fax applications are quite rare anyway.
Please, can you send your approval/disapproval to this suggestion to this list by next Wednesday, 29th October 2008.
Thanks,
Gabi