Dear Councillors Please find below, and attached, the agenda and draft resolutions for our extraordinary council meeting today at 12:00 UTC. Best regards, Alejandra --- AGENDA & Draft Resolutions ccNSO Council Extraordinary Meeting Thursday, 7 August 2025 | 12.00-13.00 UTC 1. Welcome 1. SOI updates Consult the ccNSO SOI Guideline <https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-21...> Complete the SOI template <https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...> Check the ccNSO Statements of Interest <https://community.icann.org/x/doAFEg> 2. Meeting quorum 2. Relevant Correspondence 1. Draft Charter https://www.icann.org/en/system/files/correspondence/reynoso-to-sinha-30jul2... 2. Letter from Tripti to SO/AC Chairs https://www.icann.org/en/system/files/correspondence/sinha-to-soac-chairs-05... 3. Support of Review of Reviews CCG Charter Draft Resolution Decision The ccNSO Council supports the Review of Reviews CCG Charter as shared with Council on 1 August 2025. The secretariat is requested to publish this resolution as soon as possible. The resolution becomes effective 7 days after publication. 4. Procedure to Select Members The ccNSO may propose nominees for CCG in accordance with the ccNSO’s rules and procedures. There is an explicit understanding that there will only be a maximum of two (2) members from each Nominating Group. This implies that if the Council nominates two persons they will become members of the CCG. If Council wants to propose more than two (2) candidates, the final selection will be made by the SOAC Chairs, the ICANN Board Chair and the ICANN President and CEO. Selecting the ccNSO members timely is of the essence. To meet the timeliness in the charter, the CCG will need to be constituted as soon as possible, but definitely the ccNSO and other participating organizations are expected to propose their candidates by 22 August. To meet this deadline our regular selection procedure (which among others, includes a two weeks call for expression of interest) will not work. For that reason the following procedure is proposed, which both ensures transparency, openness and timely appointment of suitable candidates. 1. Criteria for Members The Charter as supported includes the following criteria for members to serve on the CCG: The CCG as a whole should have: - Knowledge of performance assessment, audits, and organizational reviews. - Expertise in good governance. - Understanding of performance measurement. - Knowledge of process improvement and review methods. - Understanding of principles of accountability applicable to organizations broadly similar to ICANN. Each of the individual members is expected to: - Have sufficient expertise and understanding of the ICANN reviews to participate in the discussions - Commit to actively participate in the activities of the CCG on an ongoing basis; and - Where appropriate, solicit and communicate the views and concerns of individuals in the group that nominates them. Members do act in their individual capacity and do NOT represent the ccNSO In addition the following criteria are proposed specifically for the ccNSO appointees: - Where relevant support from their employer to serve on the CCG. Based on the timelines, this should be an acknowledgement for at least a year including acknowledgement that travel may be involved). - Commitment to participate actively in the work of the CCG (including willingness to travel when so requested), and in debriefing session with Council leadership - Diversity (geographically, gender) - At least one Councillor, to be able to directly update the Council regularly. No other criteria was proposed. Draft Resolution Decision Under the condition that the resolution to adopt the Charter of the CCG becomes effective on 14 August, the ccNSO Council adopts the criteria as proposed for selection of the ccNSO nominees to the Review of Reviews Cross-Community Group. This resolution becomes effective immediately upon publication. 2. Number of members to select To ensure that the ccNSO selects its candidates, it is suggested that the only two candidates are selected by the Council. These candidates will then become the ccNSO appointed members Draft Resolution Decision The ccNSO Council will select two candidates to serve on the Review of Review CCG. This resolution becomes effective upon publication. 3. Selection Committee - Members and Mandate To select the two candidates the following procedure was suggested: - The Council appoints a selection committee of maximum 6 people (preferably from all regions, and one NomCom Appointee) on 7 August, that includes at least one or both vice-chairs. The chair of the Council will not take part as the chair will participate in the final selection procedure, together with the other Chairs. The selection committee should also exclude the Councillors who want to participate in the CCG. - The Councillor(s) who want to participate in the CCG, will put their name forward to the selection committee, through the secretariat. - Other persons, who want to participate will put their name forward to the selection committee as well, through the secretariat. - Individual members of Council, including individual members of the selection committee, may actively solicit community members to express interest in participating in the CCG. - The call for expression of interest is limited to one week, starting 8 August, and closing on 15 August. - The selection committee will meet on 19 August to select the two candidates, preferably by consensus, if necessary by a voting (4 out of 6 majority needed), and if needed multiple rounds, whereby persons receiving least votes will drop off the list of candidates. No other procedure or changes were suggested. Draft Resolution Decision The ccNSO Council adopts the procedure as suggested to select two candidates for the Review of Review CCG. The following Councillors are appointed as members of the selection committee: 1. 2. 3. 4. 5. 6. Councillors are requested to actively solicit persons who they believe meet the membership criteria to submit an expression of interest. The selection committee is requested to report on the outcome to Council at the next, regular Council meeting on 21 August. This resolution becomes effective upon publication. 4. Timeline The following timeline was proposed to call for expressions of interest to serve on the Review of Review CCG: - Selection committee (max 6 persons, preferably from the 5 regions, including one NOMCOM appointee, and at least one vice-chair) to be appointed on 7 August. - Send a call for expression of interest on 8 August to the Council and community, and individual members of the selection committee may approach candidates - Closure of the call for expression of interest on 15 August - Selection of two members of CCG by the Council selection Committee on 19 August Draft Resolution Decision The ccNSO Council adopts the timeline for the call for expression of interest to serve on the Review of Reviews CCG. The Chair with the secretariat is requested to send out the call for expression of interest, which should include the criteria to serve on the CCG, and the selection method (role of the selection committee). This resolution becomes effective upon publication. 5. Any Other Business (AOB) 6. Next Council Meeting 21 August 2025 | 12:00 UTC (Meeting 220) 7. Adjourn ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. ******************************************* On Fri, Aug 1, 2025 at 5:48 PM Alejandra Reynoso Barral < alejandra.reynoso@gmail.com> wrote:
Dear Councillors
I am pleased to inform you that the SO/AC Chairs have agreed on the text of the charter for the Review of Reviews cross-community group, and on their behalf I have sent the final draft charter to the Board for their consideration and action, pending formal approval of the SOs and ACs. For your reference I have included it as an attachment. Pending the formal approval of the Charter, the Chairs have also agreed to start the membership selection process.
Going forward, as ccNSO Council we will need take the following decisions:
1.
Formally support the charter 2.
Decide on the criteria to select members 3.
Decide on the procedure to select the members 4.
Selection and appointment of members
Before going into the details of each of these points, and considering the timelines outlined in the CCG Charter, I suggest that we have an extraordinary meeting on Thursday 7 of August at 12:00 UTC.
1.
Support of the charter – Although you have mandated Biyi, Jordan and me to move forward with the charter, I suggest that for the record the Council expresses its formal support for the charter. If you agree we’ll use the meeting on the 7 of August.
2.
Decide on the criteria to select members– Before we select our candidates, we should agree on the criteria for the ccNSO appointees. I suggest that we adopt the criteria on our call on the 7 of August.
The charter includes general criteria to the group as a whole and some criteria related to individual members:
Best effort should made that ensures that the group as a whole has:
-
Knowledge of performance assessment, audits, and organizational reviews. -
Expertise in good governance. -
Understanding of performance measurement. -
Knowledge of process improvement and review methods. -
Understanding of principles of accountability applicable to organizations broadly similar to ICANN.
Each of the individual members are expected to:
-
Have sufficient expertise and understanding of the ICANN reviews to participate in the discussions -
Commit to actively participate in the activities of the CCG on an ongoing basis; and -
Where appropriate, solicit and communicate the views and concerns of individuals in the group that nominates them. -
Members do act in their individual capacity and do NOT represent the ccNSO.
I suggest that we ensure that our candidates also meet the following criteria:
-
Where relevant, support from their employer to serve on the CCG. Based on the timelines, this should be an acknowledgement of their dedication for at least a year including acknowledgement that travel may be involved. -
Commitment to participate actively in the work of the CCG (including willingness to travel when so requested), and in debriefing sessions with Council leadership. -
Diversity (geographical, gender). -
At least one Councillor, to be able to directly update the Council regularly.
If you propose other criteria, please do so on the list, by Wednesday 6 of August, so we can include them in the list of criteria.
3.
Decide on the procedure to select the members – The ccNSO may propose nominees for membership in the group in accordance with our own rules and procedures. There is an explicit understanding that there will only be a maximum of two (2) members from each Nominating Group. This implies that if we nominate two persons they will become members of the CCG.
If we want to propose more than two (2) candidates, the final selection will be made by the SOAC Chairs, the ICANN Board Chair and the ICANN President and CEO.
To ensure that we select our candidates, I suggest that we select only two candidates.
Selecting the ccNSO members timely is of the essence. To meet the timelines in the charter, the CCG will need to be constituted as soon as possible, but definitely by the week of 25 of August. To meet this deadline our regular selection procedure (which among others, includes a two weeks call for expression of interest) will not work. For that reason I suggest that we follow a procedure that is both transparent and open and ensures that we appoint our best candidates timely.
To select our two candidates, I suggest the following procedure:
-
On the 7 of August, appoint a selection committee of maximum 6 people (preferably from the 5 regions, including one NOMCOM appointee), that includes at least one or both vice-chairs. I as Chair will not take part as I also will participate in the final selection procedure, together with the other Chairs. The selection committee should also exclude the Councillors who want to participate in the CCG. -
The call for expression of interest will be limited to one week, starting on 8 of August, and closing on 15 of August. -
The Councillor(s) and others who want to participate, will put their name forward to the selection committee, through the secretariat. -
Individual members of Council, including individual members of the selection committee, may actively solicit community members to express interest to participate. -
The selection committee will meet on the 19 of August to select the two candidates, preferably by consensus, if necessary by a voting (4 out of 6 majority needed), and, if needed multiple rounds, persons receiving least votes will drop off the list of candidates.
If you prefer another procedure or suggest changes, please share so on list. I also suggest that we agree on the procedure on our call on the 7 of August.
4.
Selection and appointment of members – Assuming you agree with the procedure:
-
Please put your name forward if you want to participate in the selection committee (max 6 persons, preferably from the 5 regions, including one NOMCOM appointee, and at least one vice-chair). The committee will be appointed on our call on the 7 of August -
Send a call for expression of interest on the 8 of August to the Council and community, and individual members of the selection committee may approach candidates -
Closure of the call for expression of interest on the 15 of August -
Selection and appointment of two members for the CCG by the Council selection Committee on the 19 of August.
Best regards,
Alejandra
******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. *******************************************