Dear all, Please find included the agenda and draft agenda for the upcoming Council meeting # 185. Also included are tow background documents: final draft letter to ICANN legal and amended charter Tech WFG Kind regards, Bart ------- Agenda ccNSO Council Meeting 185 21 July 2022, 12.00 (noon) UTC 1. Welcome and roll call 1. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm) 1. Minutes & Action Items * Minutes Meeting 184: transcript of the meeting is published and available at: https://cdn.filestackcontent.com/content=t:attachment,f:%22I74AMS_Thu16Jun20... * Action items and To-do’s Action item 184-01: The secretariat is requested to publish the work plan on the ccNSO website. This decision becomes effective seven (7) days after publication. (completed) Action item 184-02: Triage Committee to propose the top priority items within the 2022-2024 plan, for Council discussion and adoption (see item 14 on the agenda). Action item 184-03: Secretariat to publish the amended application form as soon as possible on the ccNSO Website. (Pending publication). Action item 184-04: Secretariat to publish Board seat 11 nomination process as soon as possible to inform the community accordingly (Completed) Action item 184-05: Secretariat to open call for nominations Board seat 11 on 19 July 2022 (Completed) Action item 184-06:Secretariat to publish ccNSO Council Elections 2023 timeline as soon as possible and to inform the community accordingly. (Completed) Action item 184-07: Secretariat to open call for nominations Council elections 2023 on 14 September 2022 (Planning) Action item 184-08:Secretariat to open call for nominations for the Customer Standing Committee. (Completed) Action item 184-09: CSC Selection Committee to coordinate the selection of the CSC Members with the GNSO RySG and approve the full slate of CSC membership on behalf of the ccNSO Council (Coordination completed and approval pending) Action item 184-10: The secretariat is requested to inform Anneliese Williams, Pierre Bonis and Abdullah Cemil and IGLC accordingly on the appointment of Anneliese and Abdullah as Chair and Vice chair of the IGLC respectively (Completed) Action item 184-11: The secretariat is requested to inform Barbara Povse, Everton Rodrigues and Guðrun Poulsen, and MPC accordingly about appointment of Everton and Guðrun as Chair and Vice chair of the MPC respectively (Completed) 1. Intermeeting Decisions (since meeting 184, 16 June 2022) No intersessional decisions Item 5-9 Updates and Q&A 1. Update ECA, CSC, CSC RT (written updates) 1. Update WGs (written updates) * IGLC * SOPC * GRC (see item 15 and 16) * OISC * TLD-OPS * DASC * Technical WG (see item 10) * MPC (see item 18) * Triage Committee (see item 14) * CWG WS 2 recommendations implementation * IRP Panel selection 1. Updates ccPDPs (written updates) * Update ccPDP3 - Review Mechanism * Update IDN ccPDP4 1. Update liaisons (written updates) * Update ALAC Liaison * Update GNSO Liaison 1. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat Item 10 - 20 for discussion or decision during the meeting 1. Update Charters, Terms of Reference For Information and Decision This is a recurring item until the review of all charters and Terms of Reference has been completed. The Tech WG has reviewed and updated its Charter, and submitted for adoption by the ccNSO Council. The SOPC is reviewing its charter following the ICANN74 session on purpose and scope of activities of the SOPC. Draft Resolution Background The Tech WG has reviewed its 2009 charter and proposes an update. the major changes are: * Adjustment of the scope. The Tech WG’s main focus is to organize Tech Day and to disseminate the information. * Administrative clarification. Appointment of Chair and co-chairs, reference to membership on web-page. After consulting the WG membership the amended charter was submitted for adoption by the Council (Document: item 10 meeting 185 Charter Tech WG July 2022) by the chair of the WG. Decision The ccNSO Council adopts amended Charter of the Tech WG as proposed by the WG ( document: item 10 meeting 185 Charter Tech WG July 2022). The Council requests the secretariat to publish the amended charter as soons as possible ( after inclusion of date of adoption by Council), and inform the chair of Tech WG accordingly. This resolution becomes effective upon its publication. 1. Appointments to Working Groups and Committees For Decision Please note this is an administrative resolution, combining all appointments into one resolution. Hope this way to further minimize the administrative part of the meeting. This item includes appointment of vice-chair of the GRC, a member to the WG, and according to just adopted charter the conditional appointment of the chair and co-chairs of the Tech WG. It is conditional to reflect that the new charter is not yet effective. Draft resolution Decision At the nomination of the GRC, the ccNSO Council appoints Segun Akano (.ng) as vice-chair of the GRC. The ccNSO Council appoints Brett Carr (Nominet, .uk) as member of the Tech WG. Anticipating the date the amended charter of the Tech WG becomes effective, and at the nomination of the Tech WG, the ccNSO Council appoints Eberhard W Lisse (.na) as Chair of the Tech WG for a term of 3 years, in accordance with the amended charter, starting at the moment the amended charter becomes effective. Anticipating the date the amended charter of the Tech WG becomes effective, and at the nomination of the Tech WG, the ccNSO Council appoints as co chairs of the Tech WG: Ondrej Filip (.cz) for a period of 2 years and Jacques Latour (.ca) for 1 year, starting at the moment the amended charter becomes effective. 1. Update ccNSO Membership Informational and for Decision The management of .by was recently transferred. The former manager of .by was a member of the ccNSO. As a result of the transfer the membership of the former ccTLD Manager ended. The ccNSO received an application of the ccTLD Manager of Guinea-Bissau (.gw) , Autoridade Reguladora Nacional - Tecnologias de Informação e Comunicação da Guiné-Bissau Draft Resolution The ccNSO Council confirms the administrative termination of ccNSO membership of Reliable Software, Ltd, the former ccTLD Manager of .by. The Secretariat is requested to inform the former manager, if feasible, and ensure the end of membership is reflected in the membership overview: https://ccnso.icann.org/en/about/members.htm. The ccNSO Council approves ccNSO membership of Autoridade Reguladora Nacional - Tecnologias de Informação e Comunicação da Guiné-Bissau (ARN), the ccTLD Manager of Guinea-Bissau (.gw), and welcomes ARN as member 172 of the ccNSO. The chair is requested to formally welcome ARN. This resolution becomes effective upon publication. 1. Exclusion of ccTLD policy related matters from ICANN Reconsideration and Independent Review Processes For decision Formal adoption of letter to ICANN on carve-out reconsideration and IRP Processes (draft was circulated) Draft Resolution Background Recently, the ccNSO Council was informed about the potential issues ICANN Legal identified with respect to the proposed ccTLD retirement policy raised in its 05 April letter (see ICANN Legal 05 April 2022 Response to Binding Working Group of the ccNSO’s Policy Development Process on Review Mechanisms Regarding “Binding” Appeals): As there is specific reference in the Retirement Policy Recommendations to the ccPDP-RM in relation to two retirement-related issues, does the ccNSO consider both retirement issues set out at 5.2 of the Retirement Policy Recommendations as matters relating to delegation and transfer sufficient to both be excluded from the ICANN Independent Review Process? If either or both of the items identified at 5.2 of the Retirement Policy Recommendations are not within the delegation and transfer exclusion from the IRP, then are the ICANN org and Board to understand that the ccNSO Council, through the Retirement Policy Recommendations, are seeking an additional IRP exclusion from the ICANN Bylaws? To ensure the issue identified by ICANN legal is resolved i.e. it is clarified all matters relating to the delegation, transfer, revocation and retirement are to be excluded from ICANN’s Independent Review Mechanism and Reconsideration process, the ccNSO Council took the initiative to respond and clarify the position of the ccNSO in this matter. By doing so the Council wants to ensure that the Board’s consideration process of the proposed retirement policy will be completed. The final draft of the letter was circulated to the ccNSO Councillors as Document: item 13 meeting 185, letter July 2022. Decision The ccNSO Council suppors the letter Document: item 13 meeting 185, letter July 2022, and requests its chair to send it to: ICANN Legal, the chair of the Ad-Hoc Board Group, preparing the discussion of the proposed policy by the full ICANN Board, ICANN’s CEO and President and the chairs of the ccNSO PDP3 and 4 WGs. The secretariat is requested to publish an announcement on the ccNSO website, after the letter has been posted in the ccNSO correspondence section. 1. Update Triage Committee. Work plan FY23-25 Informational and for discussion 1. Change of 2022 Rules to reflect amendment of Article 10 and Annex B to include IDNccTLDs in the ccNSO For decision Background. The changes of Article 10 and Annex B of the Bylaws have become effective. As a result the recently adopted Rules need to be updated. The GRC presented the proposed changes to the community at ICANN74. As next step the 2022 Internal Rules need to be adopted by both Council and Membership. The change mechanism is described in section 4.1 of the Rules. “First, and after consultation of the ccNSO Membership, at least 14 members of the ccNSO Council must vote in favor to adopt the proposed amendment of the Rules. Following the adoption by the ccNSO Council, the proposed amendments to the Rules must be circulated to all Members and the Members vote shall start no sooner than twenty‐one (21) calendar days and no later than twenty-eight (28) calendar days after the date the proposed amendments have been circulated to the Members.” Draft Resolution Decision The ccNSO Council requests the secretariat to circulate the updated Internal Rules to the ccNSO Membership and seek feed-back, after consulting the GRC on timing and next steps. The goal is that the Council is in a position to adopt the amended Rules by its next meeting, and circulate the proposed Rules prior to ICANN75 and call for a membership vote, which should start one week after ICANN75. 1. Amendment of Guidelines: 1) ccNSO Board Seat 11 and 12 Nomination Process & 2) Council Election process. The changes of Article 10 and Annex B of the Bylaws have become effective. As a result the Guidelines: 1) ccNSO Board Seat 11 and 12 Nomination Process & 2) Council Election process both need to be updated. The GRC presented the proposed changes to the Guidelines community at ICANN74. The change mechanism is described in section 4.2 of the 2022 Rules: “Before voting on the adoption of the Operating Procedure, the ccNSO Council must consult the Members of the ccNSO. The ccNSO Council decision to adopt an Operating Procedure is subject to the Members Veto Mechanism.” To do: The ccNSO Council requests the secretariat to inform the Council as soon as feasible about next steps with respect to adoption process of the Guidelines: 1) ccNSO Board Seat 11 and 12 Nomination Process & 2) Council Election process 1. Update repository ccNSO related changes ICANN Bylaws Informational With completion of the Bylaw change to include IDNccTLDs the repository for Bylaw changes has been updated. 1. ICANN75 Meetings Informational Note: all sessions and times are tentative and subject to possible change. During the meeting draft block schedule will be shown. * ccNSO Council * Prep meeting (Sunday morning 18 September 2022, block 1) * Tentatively: Council Workshop, Sunday 18 September 2022, block 2) * Council meeting (Thursday 22 September 2022, block 3, TBC’ed) * Bilateral meetings * Joint ccNSO – GAC meeting, Tuesday 20 September 2022, block 3 Proposed Topics: ● DNS Abuse, Presentation of proposed review Mechanism, Progress ccPDP4. * ccNSO- ICANN Board (full board or ccTLD related Board members?) Wednesday 21 September, block 1 (TBC’ed) * ccTLD relevant sessions * ccNSO webinar for newcomers, date tbd’ed * Tech Day – Monday 19 September 2022 * ccNSO Members meetings * Policy update ccPDP3, Tuesday 20 September, block * ccTLD News Session 1 , Tuesday 20 September block 2 * Governance session, Tuesday20 September block 4 * ccNSO & Universal Acceptance, Wednesday 21 September block 2 or Block 3 * ccTLD News Session 2 (General session), Wednesday 21 September 2022, block 3 or block 5. * Tentatively IANA, CSC, and PTI Board update, Wednesday 21 September 2022, block 4 (TBC’ed) * WG Meetings: * ccPDP 3 Review Mechanism WG: * Sunday 18 (tentatively) and * Thursday 22 September 2022 (review input and feed-back received) * ccPDP4 WG meeting * SOPC * DASC * IGLC * Plenary & other cross-community session(s) 1. Plenary session 1: TBC’ed 2. Q &A ICANN Executives 3. ICANN org: Geopolitical session (Thursday 22 September, block 4) 1. Next Council Meetings * Meeting 186, August 18 – 21:00 UTC * Meeting 187, September 22 , block 4 – ICANN75 TBD * Meeting 188, October 20 – 12:00 UTC * Meeting 189, November 17 - 18:00 UTC * Meeting 190, December 15 – 12:00 UTC 1. AOB 1. Closure