Dear all, Please find included the draft agenda for the 7 Novemebr Council meeting and 4 Novemebr prep meeting. Background documents wil be send is separate emails referring tot the agenda items numbering Please note that Chris and Mike have been invited for the prep meeting as well. If this works out well, the ccNSO appointed Board memebrs will ebinvited for futuer f-2-f prep meeting s as well Kind regards, Bart Draft Agenda ccNSO Council Meeting 7 November 2016 17.00 local time 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 2) Minutes and Actions Minutes 1 September are published. All Action completed (see: Council wiki space, https://community.icann.org/display/ccnsowkspc/Action+Items+2016) 3) Overview inter-meeting Council decisions * No decisions taken 4) Board Nomination seat 11 The election manger has prepared a report on the nomination process. With adoption of the report, the General Council election process is concluded and the person proposed Nominated in accordance with the ICANN Bylaws to fill seat 11 for a term of 3 years starting at the end of ICANN’s AGM in 2017. For Decision. 5) Council elections 5.1 General Council Elections The election manger has prepared a report on process. The report includes some issues that were identified and (proposed) solutions. With adoption of the report, the General Council election process is concluded, and the elected persons will take their seat at the end of the Copenhagen meeting (ICANN 58) For Decision 5.2 Special Council Election African Region The election manger has prepared a report on process. With adoption of the report, the Special Council election process African Region is concluded, and the elected person will take his seat at the end of this Council meeting to fil the Vika Mpisane’s vacancy, for the duration of that term. For Decision 5.3 Special Council Elections North American Region Becky Burr steps down at the end of the Hyderabad Council meeting. To fill her vacancy a Special Council Election North American Region needs to be conducted. To conduct this Special Election Council will need to set a timeline and appoint an Election Manager For Decision 6) Charter ccTLDWorld email list The charter of ccTLDWorld list was limited to emails on IANA transition and accountability related topics. As the transition has become effective, the ccTLD community at large needs to be informed with respect to and by the CSC, RZERC and on related work and activities. By definition this is not limited to ccNSO membership and interested parties and the ccNSO has a defined role in consultation processes. Background material: mandate/charter ccTLDWorld list as proposed by the GRC. Wil be first discussed with the community present in Hyderabad For Decision. 7) Adoption ccNSO Guidelines · ccNSO Guideline: Special Review teams Background material: Comment and responses ccNSO Guideline Version 1.2 Draft Guidelines as developed and proposed by the ccNSO Guideline Review Committee. For decision 8) Adoption Final report and closure WG EPSRP, submission of Final report to the ICANN Board of Directors The ICANN Board requested the ccNSO to provide guidance on how to deal with split findings of the Extended Process similarity review panel. The ccNSO created a WG under chairman ship of Giovanni Seppia and invited the GAC and SSAC to participate in any way that they felt to be most appropriate. Individual members of the GAC participated as observers. The Wg drafted a set of recommendation to provide guidance, which was published for public comment. As part of the public comment process SSAC produced a comment that was directly to the Board and recommends not to adopt the recommendations of the WG and instead conduct a new process. As part of the public comment process ALAC expressed its support and, after closure of the public comment, the GAC send its comment to the ccNSO and ICANN Board of Directors. The GAC supports the recommended course of action. Just before the ccNSO Council meeting on 13 October, the WG submitted its Final Report to Council for adoption. At the Council meeting it was suggested that we ask the chair of WG with assistance of the secretariat would prepare a note focusing on the diverging comments and a recommended course of action. This report should at least include the following points: - Process to date - Background of Board request - Substantive assessment of the comments received - Recommended course of action for us as Council, taking into account the previous points Background material: · Final Report WG EPSRP · Analysis SSAC Comment · Evolution Fast Track process. For decision 9) Uniform Framework of Principles and Recommendations for Cross Community Working Groups (CCWG) Adoption final report invite non-chartering entities to adopt framework. The CCWG to develop a Uniform Framework of Principles and Recommendations for Cross Community Working Groups (CCWG Squared has submitted its final report to the ccNSO and GNSO Councils, as the ccNSO and GNSO are the chartering organisations. The framework as developed by the CCWG lay at eh basis of the CWG –Stewardship and CCWG Accountability, and as such has been tested and refined. The GNSO Council has already adopted the framework. If the ccNSO would adopt the framework, the ccNSO and GNSo Council are advised to reach out to ASO and the Advisory Committees to support /adopt the framework as well. Background material: Final report CCWG Squared For decision. 10) ccNSO PDP. Call for volunteers for drafting team charters WG 1 and WG 2, which should include definition and refinement of scope of the PDP. Background document For decision. 11) Adoption charter CWG Auction Proceeds Background material: draft charter CWG Auction Proceeds Call for volunteers For decision 12) Call for volunteers for ccNSO liaison to ALAC For decision 13) Appointment Christelle Vaval ccNSO Council travel funding and Triage committee Background: Celia will step down at the end of the Hyderabad meeting as NomCom appointed ccNSO Councillor. Celia was member of the travel funding and triage committee. After consulting with current NomCom members, Christelle volunteered. For decision 14) Next steps ccNSO as chartering organization 14.1 Participation ccNSO in CCWG Internet Governance For discussion Background material draft GNSO Resolution. 14.2 Next steps ccNSO Council CCWG UCTN The ccNSO Study group suggested the ccNSO to create a cross-community, with the tasks to, among others, assess feasibility of a harmonized framework on use of country and territory names. This CCWG was created together with the GNSO. Secondly the Study Group advised Council to recommend the ICANN Board to exclude country and territory names from the second and subsequent rounds until such time a satisfactory solution for all stakeholders could be found. To date this letter has not been send to avoid to much pressure on the work of the CCWG. Based on internal discussions to date, feed-back from community members (ccTLDs, governments and others) and result of cross-community session in Helsinki, the CCWG UCTN concluded that Framework is not feasibility under current circumstances. Background material: Progress report For discussion 15) Council Updates 15.1 Chair Update 15.2 Vice-Chair Update 15.3 Councilors Update 15.4 Regional Organizations Update 16) Liaison Updates 16.1 GNSO Update (Patrick Myles). 16.2 ALAC Update (Interim: Maureen Hilyard). 17) Next meetings - 15 December 2016, 11.00 UTC - 20 January 2017, 19.00 UTC 18) AOB 19) Thank you and Welcome 20) Closure