Dear all, Pleas find included the agenda and draft resolutions for meeting 182. Also included for your reference: * Background item 12 letter on deferral ccNSO review * Latest overview roles and responsibilities Councillors ( for adoption) * One pages strategy document (item 15a) Kind regards, Bart ------ Agenda ccNSO Council Meeting 182 21 April 2022, 12.00 UTC 1. Welcome and roll call 1. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm) Request to defer 3rd ccNSO organizational review ( from Theresa Swinehart to Alejandra Reynoso, 07 April 2022), agenda item 12. 1. Minutes & Action Items * Minutes Meeting 181: published (transcript of the meeting) * Action items and To-do’s, if any * Action Item 181-01: Secretariat to launch a call for a volunteer on the Root Server System Governance Working Group (Completed) * Action Item 181-02: The Secretariat to publish the Roadmap [as proposed by the DNS Abuse ad hoc group] on the ccNSO website, and inform the community accordingly. (Completed) * Action Item 181-03: Circulate to Council DNS Abuse Standing Committee Terms of Reference for approval. (Completed) * Action Item 181-04: Review / identify existing terms of references which require updating and begin process (Completed, see item 15) * Action Item 181-05: Chair election Alejandra Reynoso: the secretariat is requested to inform the ICANN secretary accordingly and post an announcement on the ccNSO Website. (Completed) * Action Item 181-06: Vice chair election Jordan Carter: the secretariat is requested to inform the ICANN secretary accordingly and post an announcement on the ccNSO Website. (Completed) * Action Item 181-07: Vice chair election Adebiyi Oladipo: The secretariat is requested to inform the ICANN secretary accordingly and post an announcement on the ccNSO Website. (Completed) * Action Item 181-08: Draft and circulate response to the feedback received on ccNSO Council Statement on impartiality. (Completed) 1. Intermeeting Decisions (since meeting 181, March 2022) * Adoption clarification impartiality statement * Adoption amendment Terms of Reference Triage committee * Adoption Terms of Reference DNS Abuse Standing Committee and launch call volunteers * Appointment Qing Cai (.cn) as ccNSO liaison to the Universal Acceptance Steering Group (UASG) * Appointment Peter Koch to the Root Server System Governance Working Group (GWG) * Launch call volunteers ccNSO appointee to 2023 NomCom Item 5-9 Written Updates 1. Update ECA, CSC, CSC RT (written updates) 1. Update WGs taken (written updates) * IGLC * SOPC * GRC * OISC: no meeting since ICANN 73 * TLD-OPS * Technical WG * MPC: item 18 agenda * Triage Committee (item 15 agenda) 1. Updates ccPDPs (written updates) * Update ccPDP3 - Review Mechanism * Update ccPDP4 – (de)Selection IDN ccTLD strings 1. Update liaisons (written updates) * Update ALAC Liaison * Update GNSO Liaison 1. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat * Roundtable SO/AC Chairs (hybrid meetings) * Ad Hoc group on prioritization Item 10 - 18 for discussion or decision during the meeting 1. Adoption Roles and Responsibilities Councillors For Decision Draft Resolution Background The ccNSO Councillors were requested to volunteer for and submit their names to take on a role and related responsibility as member of a Council Committee or other role. These roles need to be distinguished from Councillors have as representative from the ccNSO as liaison or in another representative capacity. Decision The ccNSO Council adopts the 2022 overview of roles and responsibilities and requests the secretariat to publish this resolution as soon as possible and publish the aforementioned overview. This resolution becomes effective upon date of publication. 1. Appointment ccNSO representative on NomCom 2022 For decision Draft Resolution Background The ccNSO Council was requested to appoint a ccNSO appointee to the FY 23 Nominating Committee. The secretariat was tasked to send a call for volunteers and following that call 4 nominations were received: Sophie Mitchell, Chris Disspain, Nenad Orlic, and Nigel Roberts. In accordance with the internal procedures for selection of candidates: * Chris Disspain was excluded from the Council selection process * The selection process run from 14 April 2022, until 20 April 2022, 23.59 UTC. Decision The ccNSO Council appoints [name], as ccNSO appointee on the FY 23 NomCom Committee. The secretariat is requested to inform the candidates and the NomCom support staff accordingly and publish the decision. The ccNSO Council thanks all candidates for standing! The Council also want to express its gratitude to Juhani Juselius (.fi) for serving on the NomCom the last two years. 1. Deferral ccNSO Organizational Review For decision ICANN org requested a deferral of the third 2026 ccNSO Organizational Review, pending the outcome of the ATRT3 “holistic” review. Draft Resolution Decision The ccNSO Council supports the deferral of the 3rd ccNSO Review until such time that: 1. Impact of ATRT3 Recommendations pertaining to Organizational Review is better understood by the community and ICANN and 2. The impact on workload of the community at that time a review has to be undertaken is understood. The Chair is requested to inform ICANN accordingly. The secretariat is requested to publish this resolution as soon as feasible. 1. Adoption Voting Report on Change of the Internal Rules of the ccNSO For decision Draft Resolution Background The ccNSO members voted in March-April 2022 on the adoption of the proposed new ccNSO internal rules. The timeline of the vote (see Annex A) was defined as per the 2004 Rules and adopted by the ccNSO Council. Joke Braeken was appointed Voting Process Manager. After the successful conclusion of the vote the Voting Process Manager prepared a report for consideration by the Council to formally conclude the voting and report incidents if any and the results of the vote. Accordingly no incidents have occurred and the result of the vote was: * At the closure of the vote, 96 ccNSO members out of 172 (55 %) casted their votes * The total number of Ballots Cast (including duplicates) was 101. * Ballots Counted (excluding duplicates) was 96 * Number of Voters Who Did not Vote: 76 * 91 voters supported the ccNSO Council's recommendation to adopt the proposed new rules, and * 5 voters did not support the recommendation. Decision The ccNSO Council adopts the report on the vote to amend the 2004 Rules of the ccNSO. The Council thanks the Voting Process Manager for the flawless voting process, and all those who engaged with the community to solicit voting to reach the required threshold of 50 % of the ccNSO membership that had to cast a vote. The ccNSO Council also thanks the GRC, and specifically its subgroup under leadership of David McAuley for the hard and exemplary work in preparing the amendments and managing the process leading up to the vote. The secretariat is requested to publish the resolution and the amended Rules, and archive the 2004 Rules, and inform the community accordingly. Finally, for avoidance of doubt, the amended Rules become effective upon publication on the ccNSO Website. 1. Impact upcoming change Article 10 and Annex B to include IDN ccTLDs in the ccNSO For discussion 1. Update Triage Committee * Outcome Council workshop 24 February 2022 Informational * Work Plan FY23-25 Informational 1. Charter Updates For Information 1. Interpretation during ICANN Meetings For information 1. ICANN74 Meetings Informational * ccNSO Council * Prep meeting (week 6-10 June) * Informal Council meeting (Monday 13 June 2022) * Council meeting * Bilateral meetings * Joint ccNSO – GNSO meeting Proposed Topics: ● What happens after PDP recommendations are accepted by either council? Both groups are finding that post-PDP timelines lack predictability, particularly when extending well beyond the time invested in the PDP itself. Both SOs will share their approaches to remedy the issue and find potential mutually applicable solutions. ● DNS Abuse Updates from both groups on our activities on this topic and our interactions with the rest of the community. ● EPDP Phase 2 SSAD and ODA The GNSO would like to update the ccNSO on the latest developments of the EPDP Phase 2 – SSAD since the publication of the ODA on 25 January 2022, as the suggested direction may come of interest to certain ccTLDs in the future. ● IDN While the ccPDP4 is awaiting a response from the Board following the January 2022 submission of its report, one of the liaisons between it and the GNSO EPDP on IDNs may want to report on the latest developments of the later which may affect both groups [if any]. * ccTLD relevant sessions * ccNSO webinar for newcomers * ccTLD news sessions * ccTLD News #1 – Thursday, 19 May 2022 (13:00-14:30 UTC) The impact of the pandemic on ccTLDs Call for presenters: https://ccnso.icann.org/en/announcements/announcement-05apr22-en.htm * ccTLD News #2 – Tuesday, 24 May 2022 (06:00-07:30 UTC) Cybersecurity: The link between ccTLDs and national Cyber Emergency Response Teams (CERT), from a regional perspective * Tech Day – Monday 13 June 2022 * ccNSO Members meetings * Policy update: ccPDP3 and ccPDP4 * Governance session: SOI & COI * ccNSO & DNS Abuse Session: local DNS Abuse policies, role of ccTLDs * SOPC: what are core topics to focus on in ICANN’s planning * WG Meetings: * ccPDP3 Review Mechanism WG * ccPDP4 IDN WG meeting * TLD-Ops Steering Committee * Tech WG * SOPC * Plenary & other cross-community session(s) 1. Plenary session 1: (Tentatively) Who set ICANN’s priorities? Five years later (proposed by ccNSO, Jordan/Chris to take the lead) 2. Thematic session: Subpro (Monday 13 June 2022) 3. ICANN org: Geopolitical session (Thursday 16 June 2022) 18. Next Council Meetings * Meeting 183, 19 May – 18:00 UTC * Meeting 184, 16 June - ICANN74 TBD * Meeting 185, 21 July – 12:00 UTC * Meeting 186, 18 August – 21:00 UTC * Meeting 187, 17-22 September – ICANN75 TBD * Meeting 188, 20 October – 12:00 UTC * Meeting 189, 17 November - 18:00 UTC * Meeting 190, 15 December – 12:00 UTC 19. AOB 20. Closure