Dear all, Please find included the agenda and draft resolutions (two) for the upcoming Council meeting (appointment of volunteers and request GRC to document practice after change of affiliation of a ccNSO appointed Councillor). Background material will be circulated as soon as possible and introduced on the call, Kind regards, Bart -------- Agenda ccNSO Council meeting 214 Thursday, 13 February 2025 at 12:00 UTC 1. Welcome and roll call<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_1xx9zz72wrji> ADMINISTRATIVE MATTERS<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_tyjcwt> 2. Relevant Correspondence<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_3dy6vkm> 3. Minutes & Action Items<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_idsta9ewho4u> 4. Intermeeting Decisions (since meeting 212, January 2025)<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_4d34og8> 5. Intermeeting Decisions Triage Committee<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_2s8eyo1> UPDATES<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_17dp8vu> 6. Update ECA & CSC (written updates)<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_3rdcrjn> 7. Update Working Groups (written updates)<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_26in1rg> 8. Update Liaisons (written updates)<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_lnxbz9> 9. Update ccNSO Website redesign<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_35nkun2> 10. Progress ccPDP3-RM and ccPDP4-IDNs Board Consideration<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_bpkoqzvy8bkc> 12. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_9vdxxk3p6qe6> ADMINISTRATIVE MATTERS & DECISIONS<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_z337ya> 13. Board Seat 12 Nomination Process by the Nomination Process Manager<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_6tpkkea3cnfv> 14. Roles and Responsibilities Councillors, including Chair and Vice-Chair Election<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_xvftpquypetj> 15. Appointment members and chairs/vice chairs to committees and working groups, if any<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_pum9ojtivtjg> SUBSTANTIVE MATTERS & DECISIONS<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_1ci93xb> 16. Assessment feedback on change of affiliation of elected Councillor<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_xlywqjlj9xuq> 17. Next steps developing roadmap increasing capacity of ccNSO<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_l3jpn75jjrqc> 18. Progress Pilot Holistic Review<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_mvgovqt6nf3p> 19. Preliminary Block Schedule ICANN82<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_3u0q0gcc68zu> 20. AOB<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_ilfogd4zlgv8> 21. Next Council Meetings<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_sdm30prkdjjw> 22. Adjourn<applewebdata://E18FBF2C-183A-4F3E-8EDF-69DCF3E98892#_3as4poj> 1. Welcome and roll call * Establish whether meeting is Quorate * Update Statement of Interest ADMINISTRATIVE MATTERS 2. Relevant Correspondence 3. Minutes & Action Items * Minutes Meeting 213: circulated 28 January 2025 * Action Items * From meeting 212: Alejandra Reynoso noted that the updates included matters of importance for the ccNSO Council to consider. Firstly, the upcoming public comment on the IANA Function Review (IFR), and secondly, regarding the Root Server System Governance Working Group (RSS GWG). Peter Koch, ccNSO appointee to both IFRT and RSS GWG, suggested that the Council should examine these topics in more detail. Discussion scheduled for meeting 214. Completed see item 11 a. * Action Item 213-01 As soon as possible and after adoption of the resolution, the Chair of the ccNSO Council is requested to submit the ccNSO response to the request for public comments on the Continuous Improvement Framework to ICANN, on behalf of the Council and the GRC. Completed * Action item 213-02 The ccNSO Secretariat is requested to keep the progress of the Pilot Holistic Review as a standing item on the Council agenda. Completed * Action item 213-03 The secretariat is requested to publish the resolution regarding the adoption of the Council Election Report as soon as possible and to inform the GRC about the Council request to review the ccNSO Council Election Guideline, taking into account the recommendations by the Council Election Process Manager as included in the 2025 Election Report. Completed * Action item 213-04 Regarding the appointment of the leadership team to the second ccNSO Finance WG, the secretariat is requested to inform the working group and the secretariat is requested to publish this resolution as soon as possible on the ccNSO website. Completed * Action item 213-05 Regarding the adoption of the DASC Review Report, the secretariat is requested to inform the working group and ask the working group to take appropriate action. The secretariat is requested to publish this resolution as soon as possible on the ccNSO website. Completed * Action item 213-06 The ccNSO Council asked the DASC review team, with the help of the ccNSO Secretariat, to document their review methodology by Council meeting 214, to serve as a blueprint for future reviews of the effectiveness and efficiency of other committees in the coming years. Pending/ongoing * Action item 213-07 The ccNSO Secretariat is requested to circulate the outline and background materials with all invited, prior to the virtual Council workshop on 23 January. Completed * Action item 213-08 The ccNSO Secretariat is requested to circulate to Council the proposed timeline and background materials and to take all other measures necessary to start the next round of Council 360 reviews. Completed 4. Intermeeting Decisions (since meeting 212, January 2025) 212-A: Approval Timeline 360 Review 5. Intermeeting Decisions Triage Committee Triage committee suggest that the Council with assistance of GRC provides comments on Proposed Updates to the Operating Standards for Specific Reviews (https://www.icann.org/en/public-comment/proceeding/proposed-updates-to-the-o...) UPDATES 6. Update ECA & CSC (written updates) 7. Update Working Groups (written updates) * ccPDP3-Review Mechanism - Dormant * ccPDP4-IDN - Dormant * DASC * FIN2 WG (New) * GRC * IGLC * MPC * OMC * PGA WG * SOPC * Tech WG * TLD-OPS SC * Triage Committee * UAC * CIP-CCG * Planning Prioritization Process group * RZERC * RSS GWG 8. Update Liaisons (written updates) * Update ccNSO Liaison to ALAC * Update ccNSO Liaison to GNSO Council * Update ccNSO Liaison to UASG 9. Update ccNSO Website redesign 10. Progress ccPDP3-RM and ccPDP4-IDNs Board Consideration 1. Update ccPDP4 IDN ccTLDs 2. Debrief conversation ccPDP3RM 1. Update CWG, IFRT and RRSAC working party (Peter Koch) 12. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat ADMINISTRATIVE MATTERS & DECISIONS 13. Board Seat 12 Nomination Process by the Nomination Process Manager * Update Voting Process * Continuous Improvement initiatives i. Regional promotion ii. Vote tracker 14. Roles and Responsibilities Councillors, including Chair and Vice-Chair Election 15. Appointment members and chairs/vice chairs to committees and working groups, if any Volunteered to become member of IGLC: Devesh Tyagi (.in) Davi Severiano Goia Cabral D'almada (.gw) Maria Camila Rojas Azula (.co) Margarita Valdés (.cl) Volunteered to become member of MPC: Devesh Tyagi (.in) Heidy Isabel Hernández Lopez (.gt) Erdem Bayrak (.tr) Resolution Decision The ccNSO Council appoints the following people to: a. The IGLC: Devesh Tyagi (.in) Davi Severiano Goia Cabral D'almada (.gw) Maria Camila Rojas Azula (.co) Margarita Valdés (.cl) b. The MPC: Devesh Tyagi (.in) Heidy Isabel Hernández Lopez (.gt) Erdem Bayrak (.tr) The secretariat is requested to inform the committees and persons appointed and publish this resolution as soon as possible. This resolution becomes effective upon publication. SUBSTANTIVE MATTERS & DECISIONS 16. Assessment feedback on change of affiliation of elected Councillor For discussion and decision Draft Resolution Background Over the years Councillors selected by ccNSO members have changed their affiliation, during their term, starting in 2004. To deal with these type of situations, a practice has evolved that the ccNSO members from the region who have selected the Councillor, do not object that the selected Councillor continues to serve for the duration of the term. In addition, in case the former employer of the Councillor was a ccTLD Manager, this Manager should not object, as well as the new organization, if any, to which the Councillor would be affiliated. To date this practice is not documented as such. Decision The ccNSOP Council requests the ccNSO Guideline Review Committee (GRC) to document the current practice and include it in the review of the ccNSO Council Selection Process Guideline, which is already undertaken. If in documenting the practice issues become apparent, the GRC is requested to suggest ways in which these issues may be addressed to Council. The secretariat is requested to publish this resolution as soon as feasible. This resolution becomes effective seven (7) days after publication. The secretariat is requested to inform the GRC, as soon as this resolution becomes effective. 17. Next steps developing roadmap increasing capacity of ccNSO Follow-up and next steps Council virtual workshop Background material: Notes from ICANN81 workshop, mapping of suggestions, outcome virtual mapping exercise. 18. Progress Pilot Holistic Review 19. Preliminary Block Schedule ICANN82 20. AOB 21. Next Council Meetings Seattle changes to daylight saving time (Pacific Daylight Saving Time, PDT / UTC -7) on Sunday, March 9, 2025 at 2:00 am local time ⚠️ ● 27 February 2025 | 19:00 UTC, ccNSO Council Prep call for ICANN82 ● 9 March 2025 | 18:30 UTC - 10:30 local, Council Working session (ICANN82) ● 13 March 2025 | 22:15 UTC - 13:15 local , Meeting 215 (ICANN82) ● 17 April 2025 | 21:00 UTC, Meeting 216 ● 15 May 2025 | 12:00 UTC, Meeting 217 ● 12 June 2025 | time TBC, Meeting 218 (ICANN83) ● 17 July 2025 | 18:00 UTC, Meeting 219 ● 21 August 2025 | 12:00 UTC Meeting 220 ● 18 September 2025 | 21:00 UTC Meeting 221 ● 30 October 2025 | time TBC, Meeting 222 (ICANN84) ● 20 November 2025 | 12:00 UTC, Meeting 223 ● 18 December 2025 | 18:00 UTC, Meeting 224 22. Adjourn