Dear all, Please find included the agenda and draft resolutions. Also included the latest version of the letter to the Board re inclusion of IDN ccTLD Managers in the ccNSO, which includes the suggestions from Hiro. Kind regards, Bart Agenda & Draft Resolutions ccNSO Council Meeting 23 January 2020 Welcome and roll call Minutes & Action Items Minutes Minutes of the December 2019 meeting have been circulated on 9 January 2020. Action items Action Item 156-07: The Chair of the Council is requested to inform the chairs of the working groups and committees of the Council decision to request charter reviews. Pending, to be completed before the upcoming meeting. Action Item 157-01: The Chair of the ccNSO is requested to inform the ICANN Secretary and candidates accordingly of appointment and invite the future Councillors for the upcoming Council workshop at the Cancun meeting. (Completed) Action Item 157-02: Secretariat to send call for volunteers (MPC) (Completed) Action Item 157-03: The Chair is requested to inform relevant ICANN staff accordingly (re Ethos Award Panel) (Completed) Action Item 157-04: Issue manager is requested to launch call for volunteers (PDP3) ( Completed) Action Item 157-05: Email vote on Launch PDP 4.0 and request change Article 10 and Annex B (Bart) and Call for volunteer for Oversight Committee (Completed) Part b - The Secretariat is requested is publish this resolution as soon as possible (Completed). Action Item 157-06: Chair to follow up with James Gannon [re: coordinating efforts Bylaw changes] Ongoing, to be completed by joint ccNSO-GNSO Councils meeting Intermeeting decisions (since 19 December 2019) Launch of ccPDP 4, request of issue report Appointment Abdullah Cemil AKÇAM (.tr) member IGLC Selection Peter Janssen (.eu) and Luis Diego Espinoza (associated with .na) as the two ccNSO appointed members on the RSS GWG Adoption joint ccNSO and GNSO SIFR Guideline version 1 For adoption The Guideline has already been adopted by GNSO Council (November 2019). The ccNSO Council and Community were consulted by GRC and no comments received. Draft Resolution The ccNSO Council adopts the joint ccNSO- GNSO Special IANA Function Review Guideline version 1, as presented to Council. The ccNSO Council request the GRC to develop related procedures with respect to the Special IANA Function Review. The Chair of the ccNSO is requested to inform the Chair of the GNSO Council of the adoption by the Council as soon as this decision becomes effective. The Secretariat is requested to post this resolution and the adopted Guideline as soon as possible. Update Board Seat 11 Nomination Process Informational ccPDP 3 Part 1 Retirement – Update Informational Part 2 Review Mechanism – Update Informational IDN ccTLD related work items ccPDP 4 & Bylaw change a. Launch ccPDP 4: Appointment an oversight committee. Although not required, the ccNSO PDP allows for the creation of a Council committee that will oversee the Issue Manager, at least during the first stage of the process. Experience in the proceeding PDP’s has shown that this mechanism ensures an adequate definition of the issues at stake and progress. Volunteers to date are: Katrina Sataki (chair and EU), Pablo Rodiguez (NA), Hiro Hotta (AP), Margarita Valdes ( LAC), Abdalla Omari ( AF) and Laura Margolis (NomCom) and Marie-Noémie Marques (NomCom) Draft Resolution The ccNSO Council appoints Katrina Sataki (chair and EU), Pablo Rodiguez (NA), Hiro Hotta (AP), Margarita Valdes ( LAC), Abdalla Omari ( AF) and Laura Margolis (NomCom) and Marie-Noémie Marques (NomCom) as the PDP Launch oversight committee that will oversee the work of the Issue Manager to ensure an adequate definition of the issues at stake and progress of the drafting effort. The PDP Launch committee will be appointed up and until the draft Issue Report has been submitted to the ccNSO Council. Request change Article 10 and Annex B ICANN Bylaws to include IDN ccTLD Managers in the ccNSO For adoption Letter to the ICANN Board of Directors Draft Resolution Background In September 2013 the ccNSO submitted the IDN country code policy development process (ccPDP2) Board Report in September 2013 to the ICANN Board of Directors. The recommended policy ccPDP2 contains two parts: Proposals (at a high level) for the criteria and requirements for the IDN ccTLD string selection and activities, roles, and responsibilities of the actors involved in the string selection and string evaluation processes and procedures. Proposals to enable the inclusion of IDN ccTLD in the ccNSO. The IDN country code policy development process (ccPDP2) was launched (October 2007) prior to the start of the development the Fast Track Process (November 2007), with an understanding that in time the policy developed through ccPDP2 would replace the Fast Track Process. By mutual understanding, the ccNSO Council and the ICANN Board allowed the Fast Track Process to evolve, to test and gain experience with the policy aspects pertaining to the introduction of IDN ccTLDs under the Fast Track Process, and, to further inform the overall policy, specifically with results of the different reviews of the Fast Track process. In March 2019 the ccNSO Council tasked a team (PRT) to review ccPDP2 in light of the evolved Fast Track Process, request of the ICANN Board of Directors with respect to IDN Variants and other relevant developments and advise the Council on whether to launch an additional Policy Development Process to address open issues, if any The PRT advised the ccNSO Council to: Launch a ccNSO Policy Development Process (ccPDP4) to address the various items it had identified, including the de-selection of IDN ccTLD strings, and, Request an amendment of Article 10 and Annex B as foreseen under ccPDP2 to lift the barriers for IDNccTLD Managers to become members of the ccNSO if they choose to do so. In order to implement the adopted PRT recommendations the ccNSO Council requested the ICANN Board of Directors to agree to take no additional steps with respect to ccPDP2 and stop the evolution of the Fast Track Process. In November 2019 the ICANN Board confirmed this approach. Following the initial discussions of Council, input and feed-back was sought from the community at the Kobe (ICANN64), Marrakesh (ICANN65) & Montreal (ICANN66) meetings. The community present expressed support for the envisioned amendments of Article 10 and Annex B of the ICANN Bylaws. At its meeting in Montreal, the ccNSO Council requested the secretariat to prepare for the next Council meeting ( December 2019) a letter to the Board: · Requesting the change of Article 10 and Annex B of the ICANN Bylaw enable membership of the ccNSO for IDN ccTLD Manager · Include in the letter a reference to the proposed Bylaw changes under ccPDP 2 · Explain that the membership definition has been further updated to mitigate the effect of the October 2016 changes of Article 10.4(a). In addition, the ccNSO Council was informed by the Chair of ccPDP 3 Retirement WG, that this WG has identified an issue with the current Bylaw section 10.4 9a) the membership definition, which needs to be addressed to ensure consistent and predictability with respect to the definition of membership of the ccNSO. The draft letter and related Annex including the proposed amendment of Article 10 and Annex B was circulated to the Council. Decision In light of the need to change Article 10 and Annex B of the ICANN Bylaws as foreseen under ccPDP2 to lift the barriers for IDNccTLD Managers to become members of the ccNSO if they choose to do so and to address the issue identified by the ccPDP3 Retirement Working Group, the ccNSO Council adopts the 22 January 2020 version of the letter to the ICANN Board of Directors and request its Chair to send it on behalf of Council. This decision becomes effective 7 days after its publication on the ccNSO website. Update ccNSO related ICANN Bylaw Change Repository For information: The Bylaw change repository has been updated: Conclusion amendment Article 18 (IFR) Possible need to strike section on ccNSO AGM (section 10.4.(f)). Possible need to change section 10.3.d.(i) reference to date elected Councillors take their seat. Preparation Cancun meeting (ICANN67, 7-12 March 2020) Council Workshop Suggested Topics: · Discussion on improving efficiency ccNSO PDPs ( Jordan) · Roles and responsibilities Councillors · Follow-up improvements ccNSO · Initial discussion priorities work plan ccNSO 2020-2022 · How to present Change of 2004 Rules of the ccNSO Council meeting: GNSO Council and ALAC Tech Day & Members meeting Plenary sessions: IoT and DNS (joint ccNSO-SSAC) WG meetings Joint meeting with the Board (Topics for discussion): Letter to the Board re Bylaw change Bylaw changes: omnibus change? Discussed in past. Joint meeting with GAC- proposed topics: DNS Abuse, update PDPs Update ECA & CSC ECA CSC Updates Chair, Vice-Chairs and Councillors, Regional Organisations, secretariat. Updates WGs. ATRT 3 GRC IGLC SOPC Meeting Program Committee TLD-OPS Auction Proceeds Update liaisons Update ALAC Liaison (written update) Update GNSO Liaison (written update) Next meetings Please note the next meeting will be on 14 February, noon UTC and will be only informational (no decisions) Friday 14 February, 12:00 UTC March @ICANN67 April 16 – 12:00 UTC May 21 – 18:00 UTC June @ICANN68 August 20 – 12:00 UTC September 17 – 18:00 UTC October @ICANN69 November 19 – 12:00 UTC December 17 – 18:00 UTC AOB Closure