Dear all, Please find included the additional material for the upcoming ccNSO Council meeting: 1. Agenda item 5 update Work Plan February2013 ( redline to indicate changes) 2. Agenda item 7, ccNSO Council meetings in Beijing, including workshop, this ail will be updated closer to the meeting 3. Agenda item 9, ccPDP Tracking Document Kind regards, Bart From: Gabriella Schittek <gabriella.schittek@icann.org> Date: Wednesday, February 6, 2013 3:08 PM To: "ccnso-council@icann.org" <ccnso-council@icann.org> Subject: [ccnso-council] Preparation Material Council Call 12 February 2013 Dear Councillors, Below and attached are some preparatory materials for the Council call on the 12 February 2013, 12.00 UTC. Additional documents will follow as soon as possible. Kind regards, Gabi === Draft Agenda ccNSO Council Meeting 12 February 2013 1) Apologies 2) Minutes and Actions ccNSO Council Telephone Conference Minutes 11 December 2012: http://www.ccnso.icann.org/node/36321 3) Updates 3.1 Chair Update 3.2 Vice-chair Update 3.3 Councillors Update 3.4 Regional Organisations Update 3.4 Staff Update 4) Extraordinary Council Election LAC Region 4.1 Appointment Gabriella Schittek Election Manager 4.2 Approval of timeline Suggested timeline: Tuesday, 12 February: Approval of Election Timeline; Appointment of Election Manager Monday, 18 February: Call for Nominations in the LAC region Monday, 4 March: End of Nomination period If elections: Monday 4 March Sunday 10 March: Campaign period Monday 11 March: Election period starts Monday 25 March: Election period ends If ties: Thursday 28 March: Election period starts Thursday 4 April: Election period ends 5) Update Work Plan 6) ccNSO Statements 6.1 GNSO Metrics WG Advise Consumer Trust and Choice and Metrics, update 7) ccNSO Council Workshop and other meetings in Beijing 8) Travel Funding Guidelines update 8.1 Guidelines for Adoption see attachment 1 and 2 (Updated Guidelines with Tracked Changes and clean version) 8.2 Appointment New member Travel Funding Committee 9) ccPDP Tracking Document 10) Working Group and Other Updates 10.1 SOP Working Group (Roelof Meijer) 10.2 Framework of Interpretation Working Group (Keith Davidson) 10.3 Joint ccNSO/GNSO IDN Working Group (JIG) (Jian Zhang) 10.4 Finance Working Group Update (Byron Holland) 10.5 Meetings Programme Working Group (Vika Mpisane) Since the Toronto meeting, Programme WG had two teleconferences. The WG went through the meeting survey and discussed all the received feedback. We have published an agenda draft, and we are working on drafting a panel discussion. 10.6 Capacity Building Study Group (Fernando Espana) 10.7 IDN ccPDP progress (Bart Boswinkel, Issue Manager) 10.8 Study Group on Use country names (Young Eum Lee) · The Study Group on the use of Country and Territory Names met via teleconference on 30 January and set a tight schedule of follow up calls and milestones with the aim of developing a final report for community consultation at ICANN Beijing. · The group has concluded its consideration of responses to the survey work undertaken in conjunction with UNESCO and is moving towards the conclusion of its work. · Next steps: o Currently: Internal SG consideration of draft final report structure and formal call for community input on questions based upon ³UNESCO survey² o 20 February Next teleconference First consideration of draft report o 13 March Pre-Beijing teleconference Second discussion of draft report o 25 March release of report to allow community members to see it before Beijing so that they can provide considered input at the meeting. o 7-11 April ICANN Beijing: stakeholder briefing / consultation o Post- Beijing Re-draft and finalisation of report based upon community comments. Submission to ccNSO Council. 10.9 Incident Response Repository Working Group (Bart Boswinkel) - The WG already define the model of the service of the repository, based on 2 major components: 1. A Database System, the Directory Services. 2. A Contact Center like service, to keep up to date the contact information of the repository. - The WG is drafting a Request of Information document to obtain an estimate cost from possible providers of the service. 1. The first draft of a functional description of the Contact Repository Implementation. - The WG has a proposal of Governance model for the Repository - The WG define a proces flow diagram with the major components of the repository. 10.10 Election Process Review Study Group (Katrina Sataki) - Held two conference calls: 25 January and 1 February - Studied documents regarding elections and voting: the ICANN bylaws, election reports, email exchange between the Secretariat and one of the members of the ccTLD community - Started identifying key issues and discussing possible solutions - Looked into issues of renewing Primary Contact data and communicating election process in a clear and understandable way. Other Updates: 10.11 Requests for Comments/Input 10.12 ICANN Outreach Program (Sokol Haxhiu) 11.13 ICANN Academy (Hong Xue) 10.14 ccNSO 10-Years Anniversary Celebration Committee (Bart Boswinkel) 10.15 Progress ccNSO Statements on IANA Function Consultations 11) Liaison Updates 11.1 GNSO Liaison (Han Chuan Lee) - No written update received in time for posting 11.2 ALAC Liaison (Ron Sherwood) - See attachment 3 12) Date of Next Meetings 12 March 12.00 UTC 10 April 16.00 Local Beijing time 14 May 12.00 UTC 13) AOB