Dera all, Please find included the agenda and draft resolution for the upcoming meeting. The draft resolution is on item 13 Also included is the letter to ICANN Board on the Deferral 3rd CSC effectiveness review, which you reviewed earlier. This letter was also reviewed by GNSO and no comments were made. On item 16 ( Caucus questions): Hopefully the team drafting the responses will be done today, in which I’ll circulate the draft responses to you tomorrow. Kind regards, Bart Agenda and draft resolution ccNSO Council Meeting 208 22 August 2024, 18.00 UTC 1. Welcome and roll call * Is meeting Quorate? 2. Update Statement of Interest For information <https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-21...> Guideline<https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-21...> & <https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...> Template<https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...> Administrative matters 3. Relevant Correspondence<https://ccnso.icann.org/en/about/statements.htm> * Letter from ICANN re WSIS+20 (Item 17) * Letter to ICANN and response from ICANN re “How we meet” (item 18) 4. Minutes & Action Items * Minutes Meeting 207: Circulated 29 July 2024 * Action items * Action item 207-01: Peter Koch will provide a written report to Council regarding RSS GWG developments. If actions are needed, the Secretariat is requested to reflect this in the agenda for the next Council meeting. (Pending) * Action item 207-02: The secretariat is requested to ensure the RSS GWG updates are included in the monthly written updates. (Completed) * Action item 207-03: Jordan Carter will prepare a draft plenary session proposal for ICANN 81 on the WSIS+20 strategy. (Completed) * Action item 207-04: Alejandra Reynoso will inform the ICANN planning team that a plenary session proposal for ICANN 81 on the WSIS+20 strategy is forthcoming. (Completed) * Action item 207-05: The Secretariat shall inform all volunteers of the outcome of the Council's decision to appoint the volunteers and the initial Chair of the PGA WG and shall publish the decision as soon as possible. (Completed) * Action item 207-06: The Secretariat shall send a draft resolution for online decision to Council, regarding the appointment of Chris Disspain (Council), Nick Wenban-Smith (.uk) as members of the ccNSO PGA WG, and Peter Van Roste (CENTR) as Liaison. (Completed) * Action item 207-07: The Secretariat shall inform all volunteers about the outcome of the Council's decision to appoint the Tech WG Vice Chairs and shall publish the decision as soon as possible. (Completed) * Action item 207-08: The Secretariat shall publish the Council decision to adopt the Council election timeline and the appointment of the Election Process Manager as soon as possible. (Completed) * Action item 207-09: Secretariat and Councillors to draft letter on deferral 3rd CSC Effectiveness Review and to revisit decision in 1 year. To be shared with the Council in 2 weeks, in time for the next Council meeting. (Completed) * Action Item 207-10: The Travel Funding Committee, with assistance from the secretariat, should propose updates to the ccNSO travel funding process, using the ccNSO Continuous Improvement Framework. The committee should provide an update on progress by the next Council meeting, and with aspiration to conclude the update by the next round of travel funding requests (for ICANN82 or ICANN83). (Completed, See item 13 on the agenda) * Action Item 207-11: A Council drafting team will prepare a draft response to the request for input on the “how we meet” paper. The proposed draft will be circulated by 26 July 2024 to Council for review and adoption. (Completed) * Action Item 207-12: Sean Copeland is requested to circulate background materials and questions to Council. Councillors are requested to respond in a timely manner. (Completed) * Action Item 207-13: Alejandra Reynoso will circulate the initial draft of the ICANN81 ccNSO block schedule to the Council mailing list. (Completed) 5. Intermeeting Decisions (since meeting 207, July 2024) * 207-A: Appointment members PGA WG & IGLC * 207-B: Support letter to ICANN Interim CEO and President re: “How we meet” * 207-C: Approval membership National Communication Authority (NCA) of South Sudan (.ss) as member 178 of the ccNSO * 207-D: Approval full slate CSC membership (by Council selection committee) 6. Intermeeting decisions Triage Committee The Triage Committee has made no decisions since the last meeting. Updates 7. Update ECA, IFR2 & CSC (written updates<https://community.icann.org/x/4QciCw>) Note: Proposed change to Article 4, which is Fundamental Bylaw. Requires ccNSO approval. Tentatively scheduled community forum@iCANN81 8. Update WGs (written updates) * ccPDP3-Review Mechanism - Dormant * ccPDP4-IDN - Dormant * DASC * GRC * IGLC * MPC * OMC - To be established * PGA WG - First meeting is scheduled for 27 August 2024 * SOPC * Tech WG - Had no meeting since Council meeting 207 * TLD-OPS SC - Had no meeting since Council meeting 207 * UAC * Triage Committee - Had no meeting since Council meeting 207 * CCG WS2 Implementation- Had no meeting since Council meeting 207 * IRP Panel Selection - Had no meeting since Council meeting 207 * Planning Prioritization Process group - Had no meeting since Council meeting 207 * RZERC * RSS GWG * CIP-CCG 9. Update liaisons (written updates) * Update ALAC Liaison * Update GNSO Liaison * Update UASG Liaison 10. Update ccNSO Website redesign Informational 11. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat * ICANN81 Planning call (Block schedule, Plenary topics), see item 17 & 19 c * SO/AC Roundtable meeting, see item 17 * Meeting on “How we meet”, see item 18 Administrative Matters & Decisions 12. Appointment Members to Committees and Working Groups, if any 13. Deferral 3rd CSC Effectiveness Review Draft Resolution Background According to the ICANN Bylaws and CSC Charter, the 3rd CSC Effectiveness Review is expected to start by 1 October 2024, and the ccNSO and GNSO Councils have to determine the review method. The Council notes that the 2nd CSC Effectiveness Review was launched in August 2021 by adoption of the Terms of Reference and appointment of the members of the Review Team. The Final Report was adopted by both Councils on 20 April 2023. In May 2023, the ccNSO and GNSO Councils jointly informed the ICANN Board of Directors of the outcome of the review and requested initiation of the process of Bylaw changes to adjust the frequency of Bylaw changes as suggested. The Review Team recommended, among other recommendations, to reduce the frequency to once every five years after the previous review was concluded, or at the request of the PTI Board, the CSC, the ccNSO or RySG if any of them deem a CSC effectiveness review to be necessary. Current status of the implementation of this recommendation is unknown. To inform the ICANN Board of Directors the ccNSO and GNSO Council drafted a joint letter. Decision Assuming the GNSO council will decide in a similar manner, the ccNSO Council decides to defer the 3rd CSC Effectiveness Review, and to revisit this decision in August 2025. The Council requests its chair jointly with the chair of the GNSO Council to inform the chair of the ICANN Board of Directors, by sending the letter that was drafted for that purpose, after this resolution becomes effective. The secretariat is requested to publish the resolution as soon as possible, and this resolution becomes effective seven (7) days after its publication. 14. Update & introduction changes to ccNSO Travel Support Guideline 15. Generic “letter” to invite ccTLDs to join the ccNSO? Substantive Matters & Decisions 16. Update and next steps re requests for clarification and confirmation Board Caucus ccPDP review mechanism 1. Review and support response by Council 2. Topics to include in Cover Note 17. WSIS+20 exchange of letters: what’s next? 18. Follow-up Discussion on ICANN’s “How we meet” initiative 19. Tentative ccNSO Block Schedule ICANN81 * Council (prep) meetings/workshop * Joint meetings: Meeting with the Board and GAC Tentative topics GAC meeting: i. introducing the Policy Gap Analysis ii. Supporting the MSM in context of WSIS+20 iii. Relevant takeaways 2nd DNS Abuse survey 1. Plenary session: 2. Working groups/Committees meetings 3. Tech Day 4. Members sessions 20. AOB 21. Next Council Meetings * 19 September 2024 | 12:00 UTC, Meeting 209 * 17 October 2024 | 21:00 UTC, Meeting 210 * 14 November 2024 | time TBD, Meeting 211 (at ICANN81) * 12 December 2024 | 12:00 UTC, Meeting 212 * 16 January 2025 | 18:00 UTC, Meeting 213 * 13 February 2025 | 12:00 UTC, Meeting 214 22. Adjourn