Dear all, Please find below some high-level notes as taken during today’s council meeting. Best regards, Joke Braeken Apologies: Byron Holland, Alejandra Reynoso, Pablo Rodriguez NOTES 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 2) Minutes and Actions November Minutes circulated later: no comments received. Minutes December meeting: circulated. No comments received special council meeting: transcript added as appendix. all action items have been completed 3) Overview inter-meeting Council decisions 2 letters sent to the Board: one on emojis, the other one on the overall IDN policy 2 new members since the last council meeting 4) Update & Discussion progress Work Track 5 Subsequent procedures (country and territory names) * written update. Disagreement on what constitutes "status quo" for ccNSO: AGB 2012, GNSO policy 2007? The Terms of Reference (ToR): subject to objections. * Peter Van Roste: attempts to define the term "geographic name" during yesterday's meeting. Suggestion was to use the AGB2012 as a reference, however some claim it is faulty in a way: procedure is not in line with ICANN policy. CENTR supports this. This is not about policy, merely about the scope. This discussion went out of control. * PDP-Ret: reference to the WT5 discussion was made during the last call and on the mailing list, mentioned that ISO3166 and related terminology was mis-used. * ccNSO set expectations, in its agreement to participate in WT5. Also GAC sent a letter, with even stricter requirements for participation. Response from GNSO received at the end of November. PDP working process is to be finalised as established previously: no changes along the way are possible. * Suggestion to discuss this during the Joint Session with the GAC at ICANN61. 5) Use of selection criteria by the ccNSO Travel Committee * GRC updated the guideline, and inserted the list of criteria the Travel Fund Committee should take into account while evaluating the applications. Report on the ICANN61 evaluations. * GRC to finalise the guideline, publish it for comments, and present it to the council for adoption. 6) ccNSO-GAC meeting agenda committee 6.1 Appointment of ccNSO Co-Chair Ensure an interesting agenda, and sufficient time to discuss the topics at hand. proposal to have a council member as co-chair, preferably ex GAC-member. Peter (.be) volunteering, if the task is not too time-consuming. 6.2 Closure of the ccNSO-GAC Liaison Working Group Thank all former members of this group, and close it. moved? Stephen Seconded? Demi Against? none Abstention? none All in favour. Secretariat asked to take all necessary steps 7) Next Steps ccNSO Organisational Review: Appointment of working party different approach: GRC members to be asked to be part of the Working Party. Other community volunteers will be invited as well. call for volunteers to be sent out by the secretariat. timing of the review: May, interviews at ICANN62, discussions at ICANN63 as well. Working Party needs to provide feedback to documents prepared by the external independent reviewer. Size? regional participation desired. (2/3 per region) Any specific requirements, other than knowledge about the ccNSO? no distinction between members and non-members to the ccNSO. against? none abstentions? none all in favour 8) Reconfirmation membership SOPC & call for volunteers all in favour 9) Update SSR 2 & WHOIS/RDS discussions 9.1 Update on discussions SSR 2 and next steps. call every week with SO/AC chairs to discuss the way forward on SSR2. OEC committee joined in last week's meeting as well. GNSO has a committee that looks at the skill-matrix of the SSR2 members, to identify gaps and possibly look for more members. If SSR re-starts, we should give them more support. Address the issues highlighted in the survey. Those who no longer want to be on the team, stepped down. Suggestion for the ccNSO to look at the list of initial volunteers. There is no time to run another call for volunteers, and to analyse the applications. Unclear when SSR2 restarts. The ccNSO appointed members are willing to continue, and prefer the group to restart asap, and to see some positive changes. No cross-community session at ICANN61 on this topic: too early, postponed until a later ICANN meeting. Shall we look at the initial slate of applications? yes 9.2 ccNSO Participation WHOIS- DS review initial discussion on the scope: was needed before being able to appoint members. Group is working fine, and might not be happy to get volunteers late in the game. We should act quickly, if we decide to participate. Who shall we nominate? Most likely those that originally put their names forward are not available anymore. ToR were close to be finalised. shall we participate? Stephen: we should reserve our volunteers for other initiatives. First GDPR questions need to be solved. Nigel agrees. 10) Council Statement on Operational Standards (OS) for Specific Reviews Issue pointed out form the beginning: OS should be in place before staring specific reviews. GRC prepared draft for the consideration by the Council. Public comments: extended from 15 Jan to 02 Febr. Document was circulated on Monday. Council is invited to have a look at it. Comments to be provided and statement to be submitted by the deadline. 11) Re-appointment working party EPSRP to assist implementation of changes Fast Track Process. ccNSO had 2 members in the WP: Hiro & Wafa Wafa noted that she cannot participate any longer in the WP. Hiro agreed to support the WP, but does not have enough time to lead the effort. Look for more volunteers among those who participated in the EPSRP WG all in favour. 12) PDP Retirement 12.1 Update progress Neither Stephen nor Nigel was attending the last telco. Work proceeds on the terminology document, and discussion on a replacement of Nigel as chair, who decided to step down. the PDPWG formal scenario documents are being developed (The "removal from assigned category" is about to be circulated within the WG) The Workplan is under discussion as well. 12.2 Appointment new chair: Stephen Deerhake (nominated by the WG) Stephen Deerhake (.as) nominated by the PDP-ret group. Takes his seat 15/03/18. Moved? Nigel Seconded? Debbie Abstention? Stephen 13) Special Elections European Region * Nigel needs to step down from the ccNSO council latest at the end of the Barcelona meeting. He suggested to have a Q&A with a nominated candidate in PR, and candidate to be appointed at the end of Puerto Rico, so he could step down at the end of the Puerto Rico meeting. * Special Elections: you need a vacancy. First the candidate needs to step down, and then the election process can start. Regular election: autumn. * Debbie: unsure what her position will be post-Puerto Rico. Last day in office at 12/01/18. Keen to continue as long as she can. Jordan is happy with the ongoing involvement. Potentially a second special election might follow. * Nomination can be completed by ICANN61, Q&A in Puerto Rico, followed by elections. CENTR GA in early February is an opportunity to promote the vacancy in the council from the European region * Wait for Nigel's resignation to trigger the process of the special elections. Or the notification of resignation (tender his resignation from Council now, with a date some months down the road) Further discussion needed on the mailing list Bart Boswinkel: The Bylaws specify the following: “(g) A vacancy on the ccNSO Council shall be deemed to exist in the case of the death, resignation, or removal of any ccNSO Council member. Vacancies in the positions of the three members selected by the Nominating Committee shall be filled for the unexpired term involved by the Nominating Committee giving the ICANN Secretary written notice of its selection, with a notification copy to the ccNSO Council Chair. Vacancies in the positions of the ccNSO Council members selected by ccNSO members shall be filled for the unexpired term by the procedure described in Section 10.4(g) through (i).” The current Guideline (2008) does not address the issue. Practice has been: resignation, to be followed by the regional election. 14) ICANN61 update on: - block schedule ccNSO - details regarding ccNSO Members Meeting agenda 14.1 ccNSO Council meetings Sunday, 11 March (Day 2) 12:15-13:30 – ccNSO Council Preparatory Meeting (lunch) 13:30-15:00 – ccNSO Council Workshop 17:00-18:30 – Joint ALAC / ccNSO – TBC Monday, 12 March (Day 3) 12:15-13:30 – Joint ccNSO / GNSO Tuesday, 13 March (Day 4) 11:00-12:00 – Joint Board / ccNSO – Room TBD 15:15-16:15 – Joint ccNSO / GAC Wednesday, 14 March (Day 5) 17:00-18:30 – ccNSO Council Face to Face Meeting 14.2 ICANN 61 ccNSO Meetings Agenda 14.3 Proposed Topics meeting with ICANN Board 14.4 Topics meeting ccNSO- GAC 15) CSC, RZERC and ECA related updates 15.1 CSC update (Byron) 15.2 RZERC update (placeholder) 15.3 Empowered Community Administration update (placeholder) 15.4 CSC Charter review (Abdalla) 16) Council Updates 16.1 Chair Update 16.2 Vice-Chair Update 16.3 Councilors Update 16.4 Regional Organizations Update 16.5 Secretariat update 17) WG update 17.1 GRC update (Katrina) 17.2 CCWG Auction Proceeds (Ching) 17.3 CCWG Internet Governance (Young Eum) 17.4 CCWG Accountability WS 2 18) Liaison Updates 18.1 GNSO Update 18.2 ALAC update 19) Next meetings (2018) 15 February – 12:00 UTC (was 11.00 UTC) 14 March – face to face, San Juan 26 April – 18:00 UTC 24 May – 12:00 UTC 27 June – face to face, Panama City 23 August – 12:00 UTC (July and Aug combined) 20 September – 18:00 UTC October – face to face, Barcelona (date tbd) 15 November – 11:00 UTC 13 December – 17:00 UTC 20) AOB * call with NomCom. Discussed requirements of the NomCom appointees to ccNSO council. Please submit comment by the end of the week (Sunday evening), so we can submit it to NomCom on Monday. No new statements: previous wording repeated. Katrina to circulate document one more time. * Nigel mentioned that according to his interpretation of the bylaws, the NomCom is required to fill the NomCom vacancy on the council * GAC FAQ document 21) Closure Happy New Year! Thank you all. Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org