Dear all, Please find included update of agenda and background material. In a separate email I will send the background material pertaining to item 7 on the agenda. Closer to the meeting you’ll receive the latest update and draft resolutions as well. Please note as of the upcoming meeting, captioning of the conversation will be available and used. Kind regards, Bart Agenda ccNSO Council Meeting 24 August 2017 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 2) Minutes and Actions Minutes 21 July 2017, posted 15 August 2017 to comunity. Action items: ACTION 131-01: The Chair is requested to inform RySG re: CSC terms of reference adoption Completed. In addition RySG has adopted terms of reference as well. ACTION ITEM 131-02: The Secretariat is asked to organize drafting of letter. (CCWG Use of Country and Territory names). See agenda item 7. ACTION ITEM 131-03: The Secretariat to ask Jaap Akkerhuis if he would be willing to present at the Members Day in Abu Dhabi. Completed: Jaap will present 3) Overview inter-meeting Council decisions · Appointment ccNSO member ICANN’s nominating committee · Selection ccNSO member ATRT 3 (Demi Getschko) · Participation Work Track 5 (WT5) within the GNSO’s New gTLD Subsequent Procedures PDP Working Group and appointment Annebeth Lange as co-chair 4) ccNSO Council Elections FY 2018 For decision 4.1 Adoption Guideline ccNSO Council Election Procedure Next steps 4.2 Adoption Timeline Council elections For adoption Timeline included 4.3 Appointment ccNSO Council Election Manager For decision Proposal will be to appoint Joke Braeken as Election manager. 5) Nomination to fill Board Seat 12 FY 2018 Mike Silber will need to step down at the end of ICANN’s Annual General Meeting in 2018. To start the nomination process, the Council will need to adopt the timeline and appoint the Election manager. After the candidate has been nominated by the ccNSO, this person will be designated by the Empowered Community Administration. As Mike will have served 3 terms by the AGM in 2018 he is not eligible for re-nomination. Background material: Proposed timeline Guideline: ccNSO Nomination process ICANN Board seats 11 and 12: https://ccnso.icann.org/workinggroups/ccnso-nominations-icann-board-guidelin... 5.1 Adoption Timeline Council elections For decision Timeline included 5.2 Appointment Nomination Manager For decision Proposal will be to appoint Joke Braeken as Nomination manager. 6) ccNSO as Decisional Participant Update, if any 7) Follow-up discussion recommendation Study Group CTN Letter to the Board to request continued exclusion of country and territory names in subsequent new gTLDs rounds. For discussion and decision In September 2014 the Study Group recommended Council: In light of the need for further work on the treatment of country and territory names, the complexity of the issue at hand and the aforementioned inconsistencies between various ICANN policies, it is also recommended that the ccNSO Council request that the ICANN Board extend the current rule in the new gTLD Applicant Guidebook regarding the exclusion of all country and territory names in all languages, for consecutive rounds of new gTLD applications. Council adopted this recommendation in 2014. Given the establishment of the CCWG UCTN, Council did not pursue this recommendation, awaiting the outcome of the deliberations and recommendations of the CCWG. At the ccNSO members meeting in Johannesburg the recommendations of the CCWG Use of Country and Territory names to continue work on use of Country and Territory Names as TLDs were discussed and supported. This also included the recommendation of the Study Group. Council deferred it decision to send the letter to 24 August meeting, and has asked for a draft of such a letter. Cover note and draft letter included Decision asked is whether to send a letter and to whom: Board, GNSO Council or others. 8) EPSRP Guideline discussion update Update & next steps The working party (with appointed ccNSO and SSAC members) has agreed on the text in response to the Board letter. As agreed this text will be submitted to the ccNSO Council and SSAC for adoption. Update & overview milestones 24 April: Steve Crocker sent a letter to SSAC and ccNSO, asking for response to three questions regarding the different views between ccNSO EPSRP report and SSAC 6 June : Wafa and Hiro (ccNSO members to the Working Party) shared their first draft response with Jeff Bedser and Suzanne Wolf (SSAC members to the Working Party) 28 June : Jeff and Suzanne shared their comments to Wafa and Hiro Steve Sheng sent the revised draft to the WP 10 July : Wafa and Hiro confirmed that the revised draft is OK 27 July : Jeff confirmed that the revised draft is OK 10 Aug. : Suzanne shared her comments to the WP 10 Aug. : Steve Sheng sent the re-revised draft to the WP 17 Aug. : draft response is almost agreed by the Working Party after series of tiny edits 19 Aug. : The following next steps are proposed: (1) It will be confirmed that this draft response letter is confirmed by SSAC in light of their original concerns, (2) After SSAC confirmed this draft response, ccNSO will confirm it. (3) The response will be sent to the Board after confirmation by both SSAC and ccNSO. 21 Aug.: Awaiting the full WP and Chairs' confirmation of next steps 9) Update PDP progress For information 10) Kick-off defining Terms of reference ccNSO Review ICANN Meeting Strategy and Venue selection criteria For decision At its meeting in January 2016 the ccNSO Council agreed to the current meeting format and further to revisit the current ICANN and ccNSO meeting set-up after 2 years of experience - 6 consecutive meetings - with the new ICANN meeting Strategy. ICANN 60 is the 6th ICANN meeting. To prepare for the review, it is advised to set-up a small group of Councillors and non-councillors (maximum 5 people), including the chair of the Programme WG and a former member of the ICANN Meeting Strategy WG to propose terms of reference for such a review. And to present these terms to the community and the Council at the Abu Dhabi meeting. Background material: ccNSO Council resolution January 2016 & related background material Council Decision January 2016 21 January 2016Approval of Program Work Group Recommendation114-02THE COUNCIL RESOLVED TO welcome the advice of the Program WG. Based on the advice the ccNSO Council decides to continue with three (3) meetings a year, at least until the end of the year 2017. The ccNSO Council will revisit the topic by August 2017 to organize the community assessment of the new format as advised. The Council itself will revisit the topic at the end of 2017. The secretariat is requested to include the community assessment and Council revisiting the topic in the annual work plan 11) ICANN 60: meeting agenda (Abu Dhabi) 10.1 ICANN 60 Meeting schedule days and Tech day 10.2 Council meetings · Prep meeting Council · Council meeting: Wednesday afternoon 17.00 10.3 ccNSO Cocktail update 11) CSC and RZERC update 10.1 CSC update (Byron) 10.2 RZERC update (placeholder) 12) Council Updates 12.1 Chair Update 12.2 Vice-Chair Update 12.3 Councilors Update 12.4 Regional Organizations Update 12.5 Secretariat update 13) WG update 13.1 GRC update (Katrina) 13.2 CCWG Auction Proceeds (Ching) 13.3 CCWG Internet Governance (Young Eum) 13.4 CCWG Accountability WS 2 14) Liaison Updates 14.1 GNSO Update (written update, to be circulated separately). 14.2 ALAC Update (written update). 15) Next meetings · Thursday 21 September 12.00 UTC · Thursday 18 October, 18.00 UTC · Wednesday 1 November, 17.00 local time. 16) AOB 17) Closure