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Fwd: [ECAdmin] Approval Action Community Forum on Board Approval of Fundamental Bylaws Amendments to Accountability Mechanisms
by Alejandra Reynoso Barral Nov. 11, 2024

Nov. 11, 2024

FYI ---------- Forwarded message --------- From: Christian Wheeler via ECAdmin <ecadmin(a)icann.org> Date: Mon, Nov 11, 2024, 14:03 Subject: [ECAdmin] Approval Action Community Forum on Board Approval of Fundamental Bylaws Amendments to Accountability Mechanisms To: ecadmin(a)icann.org <ecadmin(a)icann.org> Dear Empowered Community Administration representatives, Under the ICANN Bylaws, delivery of the Secretary’s Notice on 11 November: (1) requires Decisional Participants to “promptly inform their constituents” of the delivery of such notice; and (2) triggers an Approval Action Community Forum to be convened and concluded during the period beginning upon the Approval Action Board Notification Date (11 November 2024) and ending at 23:59 (PST) on the 30th day after the Approval Action Board Notification Date (11 December 2024); or during the next scheduled ICANN public meeting (ICANN81). Please refer to Article 1.2, Annex D of the ICANN Bylaws for additional details on the Empowered Community Approval Process https://www.icann.org/resources/pages/governance/bylaws-en/#annexD and note that an Approval Action Community Forum is convened at the direction of the EC Administration. As the ccNSO, GNSO, and GAC representatives have expressed support on the mailing list for hosting an Approval Action Community Forum at ICANN81, support staff for the Empowered Community Administration have worked with the ICANN81 planning team to publish the Community Forum on the public ICANN81 schedule. *The Approval Action Community Forum will be held on Thursday, 14 November 2024 at 06:00-07:00 UTC (09:00-10:00 Istanbul time). *You may expect a subsequent email shortly regarding Community Forum logistics. Following the expiration of the Approval Action Community Forum Period (11 December 2024), the 21-day Approval Action Decision Period will begin, expiring at *23:59 PST on Wednesday, 1 January 2025*. Because this Decision Period is scheduled to conclude over a widely-observed holiday period, if the Empowered Community is interested in an extension of the expiration until *Wednesday, 8 January 2025*, ICANN will confirm in writing its agreement to such an extension. Before the Approval Action Decision Period expires, each Decisional Participant has the responsibility to inform the EC Administration in writing as to whether it supports or objects to the Approval Action; or it has determined to abstain from the matter. If a Decisional Participant does not inform the EC Administration in time, it shall be deemed to have abstained. To approve an Approval Action, and for these Fundamental Bylaws Amendments to be effective, the following is required: - At least 3 Decisional Participants supporting the Approval Action, and - No more than 1 Decisional Participant objecting to the Approval Action We will be happy to assist with any questions you may have about the process, please just let us know. Best regards, Christian Wheeler (on behalf of the staff supporting Empowered Community Administration) _______________________________________________ ECAdmin mailing list -- ecadmin(a)icann.org To unsubscribe send an email to ecadmin-leave(a)icann.org _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos) You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.

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Notes meeting with .uz
by Joke Braeken Nov. 11, 2024

Nov. 11, 2024

Hello all, Here are some notes from the meeting between .uz and ccNSO leadership https://docs.google.com/document/d/173mLxJXHPQ7j9HVnFWR9A8Jav38TudZx8PgK3Lx… Best, Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Read more about the ccNSO at ICANN81: https://community.icann.org/x/IgDyF

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Draft letter
by Joke Braeken Nov. 11, 2024

Nov. 11, 2024

Dear Askhat, Misha, colleagues, It is a pleasure to have met you here at ICANN81. Please find here the draft invitation letter to ccTLDs for joining the ccNSO: https://docs.google.com/document/d/1R9gDfdK9LWPXp3vMlJJlTIT6-pDZ702RBeKLkv-… If you have any issues or concerns, could you please let us know in reply to this email? The deadline would be latest tomorrow, Tuesday, 12 November at 18 PM local time in Istanbul, to allow for sufficient time to adjust – if needed – prior to the ccNSO Council Meeting on Thursday. Council will have the adoption of the general invitation letter on its agenda for ICANN81. Thank you. Best regards, Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Read more about the ccNSO at ICANN81: https://community.icann.org/x/IgDyF

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Meeting ccNSO leadership with .uz
by Joke Braeken Nov. 11, 2024

Nov. 11, 2024

Reminder: starts in 15 min Update: meeting room changed. Meeting ccNSO leadership with .uz Location: Elmadag 1.1 on the B1 level https://icann81.sched.com/venue-map Monday, 11 November at 14:30 local

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Fwd: Notice to Empowered Community
by Alejandra Reynoso Barral Nov. 11, 2024

Nov. 11, 2024

Dear Sean As ccNSO's Approval Action Manager, attached is the Approval Action notice from ICANN's Secretary regarding a Fundamental Bylaw Amendment. The Empowered Community has the Approval Action Community Forum time set out in the Bylaws (until 11 December 2024) to call more than one Community Forum during this time (if necessary). At the end of Approval Action Community Forum time the Empowered Community then has 21 days within which to deliberate on the approval. I understand that anticipating this Secretary's notice, ICANN has a placeholder on Thursday Block 1 to carry out an in person Community Policy Forum. Once it is confirmed we should send an email to our community. Best regards, Alejandra ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. ******************************************* ---------- Forwarded message --------- From: John Jeffrey <john.jeffrey(a)icann.org> Date: Mon, Nov 11, 2024 at 11:20 AM Subject: Notice to Empowered Community To: jzuck(a)innovatorsnetwork.org <jzuck(a)innovatorsnetwork.org>, secretariat(a)nro.net <secretariat(a)nro.net>, alejandra.reynoso(a)gmail.com < alejandra.reynoso(a)gmail.com>, nicustkd(a)gmail.com <nicustkd(a)gmail.com>, mesumbeslin(a)gmail.com <mesumbeslin(a)gmail.com> Cc: Sally Costerton <sally.costerton(a)icann.org>, Tripti Sinha < tripti.sinha(a)board.icann.org> Dear Empowered Community Administration, Attached please find the Secretary’s Notice of Board Approval of Fundamental Bylaws Amendments. Also attached is a copy of the Bylaws amendments as approved by the ICANN Board. Thanks, John Jeffrey *John O. Jeffrey* *General Counsel and Secretary* *Internet Corporation for Assigned Names and Numbers (ICANN)* *12025 Waterfront Drive, Suite 300* *Los Angeles, CA 90094-2536* *john.jeffrey(a)icann.org <cassia.oliveira(a)icann.org>* [image: signature_1204561708]

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NOTES | informal joint session ccNSO and RySG
by Joke Braeken Nov. 11, 2024

Nov. 11, 2024

Attended: Sam Demetriou David McAuley Bath Bacon Cathrin (incoming RySG vice chair) Chris Disspain David McAuley Nick Wenban-Smith Alejandra Reynoso Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Read more about the ccNSO at ICANN81: https://community.icann.org/x/IgDyF

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Fwd: ccnso meeting with NomCom in Istanbul
by Alejandra Reynoso Barral Nov. 10, 2024

Nov. 10, 2024

FYI ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. ******************************************* ---------- Forwarded message --------- From: Tom Barrett <tbarrett(a)encirca.com> Date: Fri, Nov 1, 2024 at 7:23 PM Subject: ccnso meeting with NomCom in Istanbul To: Alejandra Reynoso <alejandra.reynoso(a)cctld.gt> Cc: Alejandra Reynoso Barral <alejandra.reynoso(a)gmail.com>, NomCom Operations Team <nomcom-ops-team(a)icann.org> Dear Alejandra, As Chair-elect of the NomCom (and member of the ccNSO), I wanted to send you a note regarding the 2025 NomCom in Istanbul. I understand that in recent years that the ccNSO has declined to meet with the NomCom regarding the NomCom appointment to the ccNSO. The ccNSO is the only receiving ICANN body that has not been willing or interested to meet with the NomCom to explain to the current NomCom delegates the type of NomCom candidate that would be optimal for the ccNSO. I would like to understand more why the ccNSO is not willing to meet with the NomCom. Especially, since I understand that the ccNSO was dissatisfied with one of the past NomCom appointments. This meeting is especially important this year, since we have 100% new delegates with no prior experience with the NomCom. Any insights you can share would be appreciated. best regards, Tom -- Schedule a call with me. https://calendar.app.google/yaBzTZcas1z6vSgN6 Thomas Barrett President EnCirca, Inc +1.781.942.9975 (office) 400 W. Cummings Park, Suite 1725 Woburn, MA 01801 USA

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Report back slides from Saturday's session
by Jordan Carter Nov. 10, 2024

Nov. 10, 2024

Hi all Thank you to all who were able to participate in our meeting in person on Saturday morning Istanbul time. A very short report-back slide deck has been prepared and is attached - we plan to use this when updating the GAC and any others about the work of the WG. If you spot any issues with this please let us know by return email to the list, by 5pm Sunday Istanbul time (14UTC today). Thanks Jordan _______ Jordan Carter jordan.carter(a)auda.org.au<mailto:jordan.carter@auda.org.au> +61 417 243 647

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Meeting ccNSO leadership with .uz
by Joke Braeken Nov. 8, 2024

Nov. 8, 2024

Update: meeting room changed. Meeting ccNSO leadership with .uz Location: Elmadag 1.1 on the B1 level https://icann81.sched.com/venue-map Monday, 11 November at 14:30 local

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Fwd: [soac-chairs] UPDATED: ICANN81 Agenda & Package of Materials for SOAC Chairs Roundtable
by Alejandra Reynoso Barral Nov. 7, 2024

Nov. 7, 2024

FYI ---------- Forwarded message --------- From: Mary Wong via soac-chairs <soac-chairs(a)icann.org> Date: Thu, Nov 7, 2024, 23:32 Subject: [soac-chairs] UPDATED: ICANN81 Agenda & Package of Materials for SOAC Chairs Roundtable To: ICANN SOAC Chairs <soac-chairs(a)icann.org> Cc: Sally Costerton <sally.costerton(a)icann.org> Dear all, With thanks to Alejandra for the great catch on the chart that was on page 13 of the original slide deck, we have since corrected the mistake which was due to an inadvertent shift of one of the data columns. Please be assured that the underlying data is correct. As such, I attach an UPDATED slide deck regarding the cost of holding ICANN Public Meetings (as noted in Sally’s original note, below, and intended to accompany the two documents that she had sent out as mentioned). The second attachment is a proposed agenda for the Friday Roundtable, which we hope provides a helpful framework for a productive discussion. Please share this and the earlier set of materials with those of your Vice-Chairs that are attending the Roundtable as you deem appropriate. Thank you! Cheers Mary *From: *Sally Costerton <sally.costerton(a)icann.org> *Date: *Friday, November 1, 2024 at 10:57 PM *To: *ICANN SOAC Chairs <soac-chairs(a)icann.org> *Cc: *Mary Wong <mary.wong(a)icann.org>, Susie Johnson < susie.johnson(a)icann.org> *Subject: *Package of materials for SOAC Chairs Roundtable Dear SOAC Chairs, Following our conversations over recent weeks, as agreed I am pleased to share with you some background materials that staff from the Meetings and Policy Development Support teams prepared for your reference, ahead of the ICANN81 Roundtable next Friday. I agree that our time together will be best used for discussion rather than for informational presentations, so I hope you find these materials helpful in preparing for the Roundtable. There are four attachments in total: (1) a thematic summary of the community feedback that we received in response to the discussion paper we shared in July, including some suggested topic areas that might be useful in framing further community dialogue (2) an updated version of the additional paper we had also circulated, outlining the types of costs associated with an ICANN Public Meeting and the trends we are seeing (3) a slide deck that visually depicts the updated meetings cost data described in that second paper (4) a visual summary of the costs of the inter-sessional (i.e., non-ICANN Public Meetings) in-person and hybrid community meetings that ICANN funded between 2022-2024. I note that you had requested the data reflected in this document at the last Roundtable as a staff action item. My colleagues and I are looking forward to continuing our conversations about how we can collaborate with you and the rest of the community to determine where and how we can realize cost savings from the meetings we hold, while ensuring that the community continues to receive the support it needs to advance its priority work. As the ICANN81 Roundtable will be mostly focused on this topic, I will invite CFO Xavier Calvez to join the meeting to provide you with any needed information about the budget and our planning for FY26. Thank you and your communities for your willingness to continue this important discussion. Safe travels and see you all very soon in Istanbul! Best regards, Sally _______________________________________________ soac-chairs mailing list -- soac-chairs(a)icann.org To unsubscribe send an email to soac-chairs-leave(a)icann.org _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos) You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.

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