NOTES | OMC | 23 June 2025 (14 UTC) 1. Welcome Welcome by Jenifer 2. Admin matters Any SOI updates? None Bart: low turnout, apologies from Nicki 3. Review of mentoring work ICANN83 a. Meet and greet session : immediate feedback Bart: Wednesday morning session Jenifer: encouraging to see a full room, with many newcomers. Feels like a welcoming and supportive space for newcomers. Feel like continuing to build this momentum Wafa: agree. Exchange between newcomers and buddies was good too I was in touch with 3 newcomers and will continue the engagement with them after the meeting. I interacted with them from day 1 onwards. I explained to them what ccnso does, how they can engage, and find out their topics of interested. I guided them. Shared some docs. He promised to get back to me after having reviewed the docs Gudrun: good session, many newcomers. I am Heidy’s buddy. We will have our first zoom meeting this Thursday. She already has sent me 3 questions, which we will discuss. Bart: any specific observations? Jenifer: good energy in the room. I think it helped to break the ice Gudrun: is there a link to the new buddy system? Some info about it Claudia: i could create a shared doc with access to view. Just the names? The general outline of the program is on the wiki Joke: Link to the call for buddies: https://ccnso.icann.org/en/announcements/announcement-22may25-en.htm Might be good to add that to the wiki too? Sami: good session. Publish info, good for newcomers. Bart: also the the OMC pre-ICANN83 Info Package<https://docs.google.com/document/d/1aOxVGrR5tHHtXr-Q4V-oCtR9Az8Hjf2GsMHGTTGp...> Bart: was the timing of the session right? Claudia: earlier in the week would be better, to guide newcomers Gudrun and Bart agree Jenifer: I also think holding the meeting at the beginning of the week and in the morning works really well, people are fresh, focused, and it helps set the tone for the days ahead. Sami: first or second day of the meeting would help to encourage more engagement Bart: surprised how many newcomers showed up. We hardly had any responses to the emails we sent. Any idea why the newcomers attended? Did you promote the session? Jenifer: i promoted the session to the fellows, before prague, and during the fellowship sessions in prague Wafa: the fact that it was in the schedule helped a lot. Sami: i talked to GAC reps. They said they have different people assigned to ccnso matters. The guy from Kuwait showed up Gudrun: I did not speak to anybody about the session. Good it was on the schedule Claudia: tour de table was a good way to match people. Made them feel more comfortable Joke: agree with all what was said. Would be good to know what newcomers themselves thought? Also good idea to have a central source of info, to avoid it being a one-off. Useful also in case we need to do a review in future Bart: when to do a survey and what to ask? b. How to get in touch with newcomers? 4. Survey mentoring: what to ask? Bart: relevant questions for the buddy, and for the newbee? Surveymonkey How many meetings with Heidy? Gudrun: 3 Bart: after your final call with Heidy? Gudrun: how many pairs? Claudia: 8 pairs, including Laura and Jaijit Bart: finalise the survey in 2 weeks. Do brainstorming today on the questions
questions for newcomers
Wafa: how did they find the newcomer session. We should also ask what they went back with. Also, they could evaluate their buddies. Express their appreciation. Ask if they join a WG, which session they enjoyed. Add a specific question regarding the program Jenifer; did they feel welcome, supported? What was most valuable to them? Which communication channels did they use/prefer? Sami: different phases, different questions What did they learn about icann/ccnso? Joke: * What motivated you to join the session? * How familiar were you with ICANN and ccNSO processes before ICANN83? * What are your expectations from the Buddy Program? * What kind of support would help you participate more actively? * What did you find most helpful about the buddy program? * What suggestions do you have to improve the Buddy experience?
questions for buddies
Jenifer: Was it clear what the buddy program entailed? Bart: did you know, Gudrun? Gudrun: not a clue. Bart: even though you are a member of the group Wafa: even if you miss out on a meeting, you can catch up on the mailing list Action item #1 · Joke to prepare a proposed survey prior to the 7 July meeting. · OMC reviews and agrees on final survey on 7 July at 14 UTC · Claudia circulates the survey to buddies and newcomers mid July (15/07/25) · OMC discusses the outcomes on 28 July at 14 UTC Bart: Let's circulate the survey from 15 July afterwards. People have a week to respond. OMC evaluates in the results during the week of the 28th of july 5. Next meetings: a. 7 July 2025 14.00 UTC (Finalize survey) b. 28 July 2025 14.00 UTC (review of mentoring program, next steps onboarding) NEW! No meeting on 14 July 6. AOB None 7. Adjourn Thank you all Joke Braeken joke.braeken@icann.org<mailto:joke.braeken@icann.org>