Dear All, I agree with Sylvia's comments. Since this is a grant, I think feedback to the unsuccessful applicant(s) is good enough and as Sylvia rightly stated, could be hard, no matter the mechanism that is finally adopted.  I also agree with her that the quantum of funds is too small for such an elaborate process with the attendant costs and time resources. I think we should recommend a clear application and inclusive feedback process without complications or subject to multiple interpretations. (No fine prints) Mary Uduma On Friday, August 16, 2019, 03:30:08 AM GMT+1, Sylvia Cadena <sylvia@apnic.net> wrote: #yiv9050494131 #yiv9050494131 -- _filtered #yiv9050494131 {panose-1:2 4 5 3 5 4 6 3 2 4;} _filtered #yiv9050494131 {font-family:Calibri;panose-1:2 15 5 2 2 2 4 3 2 4;}#yiv9050494131 #yiv9050494131 p.yiv9050494131MsoNormal, #yiv9050494131 li.yiv9050494131MsoNormal, #yiv9050494131 div.yiv9050494131MsoNormal {margin:0cm;margin-bottom:.0001pt;font-size:12.0pt;font-family:sans-serif;}#yiv9050494131 a:link, #yiv9050494131 span.yiv9050494131MsoHyperlink {color:#0563C1;text-decoration:underline;}#yiv9050494131 a:visited, #yiv9050494131 span.yiv9050494131MsoHyperlinkFollowed {color:#954F72;text-decoration:underline;}#yiv9050494131 p.yiv9050494131msonormal0, #yiv9050494131 li.yiv9050494131msonormal0, #yiv9050494131 div.yiv9050494131msonormal0 {margin-right:0cm;margin-left:0cm;font-size:11.0pt;font-family:sans-serif;}#yiv9050494131 span.yiv9050494131EmailStyle18 {font-family:sans-serif;color:windowtext;}#yiv9050494131 span.yiv9050494131EmailStyle19 {font-family:sans-serif;color:windowtext;}#yiv9050494131 .yiv9050494131MsoChpDefault {font-size:10.0pt;} _filtered #yiv9050494131 {margin:72.0pt 72.0pt 72.0pt 72.0pt;}#yiv9050494131 div.yiv9050494131WordSection1 {}#yiv9050494131 Thanks Marika for sharing this.   It is very unusual that non-profit grants program offer an appeal mechanism. As I mentioned before,  I do not recommend it. It is hard enough to be able to provide feedback to unsuccessful applicants. It puts into question the decisions of the selection panel, and expose the individuals volunteering there considerably.     Incorporating an appeal mechanism requires very detailed procedures, and designing that will require a lot of work. I do not agree to include this as a recommendation from the CCWG, maybe better to include it as a suggestion for the implementation phase to actually fleshed the whole process and provide the details, if it is something the rest of the group is really passionate about.   Here is an example of an appeal mechanism, and what it entails. The size of the grants could be one of the indicators to determine if it is worth the effort and the expense. In the case of this fund, each grant is larger than the whole auction proceeds funds we are discussing, and this is for governments receiving the grants (not small, medium applicants).   https://www.who.int/hdp/publications/13i.pdf   Regards,   Sylvia   ________________________________________________________________________   Sylvia Cadena | APNIC Foundation - Head of Programs | sylvia@apnic.net |http://www.apnic.foundation ISIF Asia, WSIS Champion on International Cooperation 2018 & 2019 |http://www.isif.asia | FB ISIF.asia | @ISIF_Asia | G+ ISIFAsia | 6 Cordelia Street, South Brisbane, QLD,  4101 Australia | PO Box 3646 | +10 GMT | skypeID: sylviacadena | Tel: +61 7 3858 3100 |  Fax: +61 7  3858 3199 * Love trees. Print only if necessary.     From:Ccwg-auctionproceeds <ccwg-auctionproceeds-bounces@icann.org> on behalf of Marika Konings <marika.konings@icann.org> Date: Thursday, 15 August 2019 at 2:51 am To: "ccwg-auctionproceeds@icann.org" <ccwg-auctionproceeds@icann.org> Subject: [Ccwg-auctionproceeds] For your review - updated proposal for individual appeals mechanism   Dear CCWG,   Following on from the last CCWG call and the input received on the individual appeals mechanism, please find attached an updated proposal for your review. Please share any comments, concerns or suggestions you may have in advance of the next CCWG meeting which has been scheduled for Wednesday 21 August.   Best regards,   Marika   Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN)  Email: marika.konings@icann.org     Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses and visiting the GNSO Newcomer pages.    _______________________________________________ Ccwg-auctionproceeds mailing list Ccwg-auctionproceeds@icann.org https://mm.icann.org/mailman/listinfo/ccwg-auctionproceeds _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos). You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.

I believe that we should still have an appeals process just in case - with a much lighter touch and being very clear what the process addresses On Fri, Aug 16, 2019 at 12:17 AM Marilyn Cade <marilynscade@hotmail.com> wrote:

I have been doing some research as well regarding "appeal mechanisms", and I was struck as I read the suggested process, that we are proposing too many layers, and ... well, a bureaucratic process.

Perhaps we recommend a much "lighter" process. As Sylvia and Mary are suggesting.

Have a timeline for: Notice of decision And Why the grant was not approved. [avoid use of term - rejected]

Be clear on the website of the "mechanism", and in all correspondence [approved by independent legal] that there is not an appeal mechanism. And be sure that there is no indication of a "right" to receive funding, so we avoid litigation issues. Keep this separate from ICANN processes so no one is confused that the ICANN appeal processes can be utilized.

M ------------------------------ *From:* Ccwg-auctionproceeds <ccwg-auctionproceeds-bounces@icann.org> on behalf of Mary Uduma via Ccwg-auctionproceeds < ccwg-auctionproceeds@icann.org> *Sent:* Friday, August 16, 2019 2:12 AM *To:* ccwg-auctionproceeds@icann.org <ccwg-auctionproceeds@icann.org>; Sylvia Cadena <sylvia@apnic.net> *Subject:* Re: [Ccwg-auctionproceeds] For your review - updated proposal for individual appeals mechanism

Dear All,

I agree with Sylvia's comments.

Since this is a grant, I think feedback to the unsuccessful applicant(s) is good enough and as Sylvia rightly stated, could be hard, no matter the mechanism that is finally adopted.

I also agree with her that the quantum of funds is too small for such an elaborate process with the attendant costs and time resources.

I think we should recommend a clear application and inclusive feedback process without complications or subject to multiple interpretations. (No fine prints)

Mary Uduma

On Friday, August 16, 2019, 03:30:08 AM GMT+1, Sylvia Cadena < sylvia@apnic.net> wrote:

Thanks Marika for sharing this.

It is very unusual that non-profit grants program offer an appeal mechanism. As I mentioned before, I do not recommend it. It is hard enough to be able to provide feedback to unsuccessful applicants. It puts into question the decisions of the selection panel, and expose the individuals volunteering there considerably.

Incorporating an appeal mechanism requires very detailed procedures, and designing that will require a lot of work. I do not agree to include this as a recommendation from the CCWG, maybe better to include it as a suggestion for the implementation phase to actually fleshed the whole process and provide the details, if it is something the rest of the group is really passionate about.

Here is an example of an appeal mechanism, and what it entails. The size of the grants could be one of the indicators to determine if it is worth the effort and the expense. In the case of this fund, each grant is larger than the whole auction proceeds funds we are discussing, and this is for governments receiving the grants (not small, medium applicants).

https://www.who.int/hdp/publications/13i.pdf <https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.who.in...>

Regards,

Sylvia

________________________________________________________________________

Sylvia Cadena | APNIC Foundation - Head of Programs | sylvia@apnic.net | http://www.apnic.foundation <https://eur03.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.apnic.f...>

ISIF Asia, WSIS Champion on International Cooperation 2018 & 2019 | http://www.isif.asia <https://eur03.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.isif.as...> | FB ISIF.asia | @ISIF_Asia | G+ ISIFAsia |

6 Cordelia Street, South Brisbane, QLD, 4101 Australia | PO Box 3646 | +10 GMT | skypeID: sylviacadena | Tel: +61 7 3858 3100 | Fax: +61 7 3858 3199

* Love trees. Print only if necessary.

*From: *Ccwg-auctionproceeds <ccwg-auctionproceeds-bounces@icann.org> on behalf of Marika Konings <marika.konings@icann.org> *Date: *Thursday, 15 August 2019 at 2:51 am *To: *"ccwg-auctionproceeds@icann.org" <ccwg-auctionproceeds@icann.org> *Subject: *[Ccwg-auctionproceeds] For your review - updated proposal for individual appeals mechanism

Dear CCWG,

Following on from the last CCWG call and the input received on the individual appeals mechanism, please find attached an updated proposal for your review. Please share any comments, concerns or suggestions you may have in advance of the next CCWG meeting which has been scheduled for Wednesday 21 August.

Best regards,

Marika

*Marika Konings*

*Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) *

*Email: marika.konings@icann.org <marika.konings@icann.org> *

*Follow the GNSO via Twitter @ICANN_GNSO*

*Find out more about the GNSO by taking our interactive courses <https://eur03.safelinks.protection.outlook.com/?url=http%3A%2F%2Flearn.icann...> and visiting the GNSO Newcomer pages <https://eur03.safelinks.protection.outlook.com/?url=http%3A%2F%2Fgnso.icann....>. *

_______________________________________________ Ccwg-auctionproceeds mailing list Ccwg-auctionproceeds@icann.org https://mm.icann.org/mailman/listinfo/ccwg-auctionproceeds <https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmm.icann.o...> _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy <https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.icann....>) and the website Terms of Service (https://www.icann.org/privacy/tos <https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.icann....>). You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on. _______________________________________________ Ccwg-auctionproceeds mailing list Ccwg-auctionproceeds@icann.org https://mm.icann.org/mailman/listinfo/ccwg-auctionproceeds _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos). You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.