Thanks Terri. As you know, at least one person signed up without being asked for a Statement of Participation. I am not surprised by this since the Call for Volunteers does not actually mention this requirement directly, which it should. I understand the sign-up process has now been rectified, but honestly the Call for Volunteers should be amended to state the requirement so people know before signing up (and without having to read the Charter to determine this.) Thank you, Anne Anne Aikman-Scalese GNSO Councilor NomCom Non-Voting 2022-2026 anneicanngnso@gmail.com On Thu, Sep 25, 2025 at 2:38 PM Terri Agnew <terri.agnew@icann.org> wrote:
Hi Anne,
I can answer this question.
Yes, applicants know before submitting their application by the following ways.
- It is on the Call for Volunteers via charter - The charter is posted on the SPIRT wiki space: https://icann-community.atlassian.net/wiki/x/CoCIHQ - It is noted on the email gnso-secs@icann.org sends when applicant indicate they want to join the group - It is part of the actual sign-up process through ICANN join
All the best,
Terri
*From: *Anne ICANN <anneicanngnso@gmail.com> *Date: *Thursday, September 25, 2025 at 1:00 PM *To: *Steve Chan <steve.chan@icann.org> *Cc: *"Council@icann.org" <council@icann.org>, GNSO-Secs < gnso-secs@icann.org>, Lars Hoffmann <lars.hoffmann@icann.org>, Terri Agnew <terri.agnew@icann.org> *Subject: *Re: [Ext] Call for Volunteers for the SPIRT
Thanks Steve. Will applicants know this before submitting their applications?
Anne
Anne Aikman-Scalese
GNSO Councilor
NomCom Non-Voting 2022-2026
anneicanngnso@gmail.com
On Thu, Sep 25, 2025 at 9:35 AM Steve Chan <steve.chan@icann.org> wrote:
Hi Anne,
I had mentioned in a previous email on this subject that as a requirement for joining the SPIRT, the charter requires agreement to a Statement of Participation (SOP), which I believe captures the disclosure requirements. The GNSO Secretariat can provide additional information as needed, but the SOP is integrated into the formal sign-up process, so no members will be allowed to show up to a SPIRT meeting unaware of these requirements. I hope this helps.
Best,
Steve
*From: *Anne ICANN <anneicanngnso@gmail.com> *Date: *Wednesday, September 24, 2025 at 9:42 AM *To: *Steve Chan <steve.chan@icann.org>, "Council@icann.org" < council@icann.org> *Cc: *GNSO-Secs <gnso-secs@icann.org>, Lars HOFFMANN < lars.hoffmann@icann.org>, Terri Agnew <terri.agnew@icann.org> *Subject: *[Ext] Call for Volunteers for the SPIRT
Steve,
I read the Call for Volunteers for the SPIRT. The summary information did not appear to disclose the special requirements of the SPIRT SOI which, to the best of my recollection, mandate agreement to disclosure of client interests by name.
I believe that potential applicants need to be advised of this requirement as some may not be comfortable with the SOI requirements that were approved at the Council level. In other words, we could end up with withdrawn applications if this specific SOI requirement is not disclosed.
Have I somehow missed this in the announcement of the Call for Volunteers?
Anne
Anne Aikman-Scalese
GNSO Councilor
NomCom Non-Voting 2022-2026
anneicanngnso@gmail.com