RE: [council] GNSO Review TOR + Background Information
Liz et al Attached is a marked up version of your TOR Besides the specific comments marked up I provide the following additional comments: Formatting 1 It would be desirable if all GNSO staff reports/papers etc conformed to an agreed standard layout with a minimum set of information (which I have provided here as mark ups) 2 please ensure all paragraphs and bullets are numbered 3. Given that ICANN is an international body, I recommend that dates be provided in full to avoid confusion. IE 1 September 2005, not 1/9/05 or 9/1/05. Dates of documents (unless it is explicitly noted as the "print" date) should not use the MS Word "insert date option", but rather be typed in. This avoids the original date of the document changing. 4 I personally don't think the moving of the questions/analysis to footers works. My preference is that they be moved to an annex I look forward advancing the development of the TOR on the call. Regards Grant Forsyth Manager Industry & Regulatory Affairs TelstraClear Cnr Taharoto & Northcote Roads Private Bag 92143 AUCKLAND ph +64 9 912 5759 fx + 64 9 912 4077 Mb 029 912 5759 -----Original Message----- From: Liz Williams [mailto:liz.williams@icann.org] Sent: Thursday, 01 September, 2005 00:56 To: council@gnso.icann.org Subject: [council] GNSO Review TOR + Background Information Colleagues Thank you to everyone who has provided comments so far. Please find attached two documents. As per input from the conference call last week, I have separated out the background information and devised another document which looks more like a more formal TOR. Could I ask you to review it - the Chair has asked for comments to be in by Friday 2 Sept Brussels COB. He will then forward an updated document to the Board for 8 Sept once any additional comments are taken into account. On the current timeframe, this means that the Board will not receive the document seven days prior to any meeting. Any questions, come back to me. Kind regards. Liz Liz Williams Senior Policy Counselor ICANN - Brussels Tel: +32 2 234 7874 Fax: +32 2 234 7848 Mob: +61 414 26 9000
Grant Thank you for your comments. You will have seen my separate email which addresses the formatting issues you have raised. All the items you have asked for in a previous email have been included. I manage version control by changing the end of the document name to reflect the date on which the document was finished. That way I have previous full versions to refer to so I can track changes carefully. I agree with the footer comment - it reflects other comments I've received and I will, once we finish at COB Brussels time Friday 2 Sept, make some further amendments. Liz _____ From: Grant FORSYTH [mailto:Grant.Forsyth@team.telstraclear.co.nz] Sent: Thursday, September 01, 2005 1:34 PM To: 'Liz Williams'; council@gnso.icann.org Subject: RE: [council] GNSO Review TOR + Background Information Liz et al Attached is a marked up version of your TOR Besides the specific comments marked up I provide the following additional comments: Formatting 1 It would be desirable if all GNSO staff reports/papers etc conformed to an agreed standard layout with a minimum set of information (which I have provided here as mark ups) 2 please ensure all paragraphs and bullets are numbered 3. Given that ICANN is an international body, I recommend that dates be provided in full to avoid confusion. IE 1 September 2005, not 1/9/05 or 9/1/05. Dates of documents (unless it is explicitly noted as the "print" date) should not use the MS Word "insert date option", but rather be typed in. This avoids the original date of the document changing. 4 I personally don't think the moving of the questions/analysis to footers works. My preference is that they be moved to an annex I look forward advancing the development of the TOR on the call. Regards Grant Forsyth Manager Industry & Regulatory Affairs TelstraClear Cnr Taharoto & Northcote Roads Private Bag 92143 AUCKLAND ph +64 9 912 5759 fx + 64 9 912 4077 Mb 029 912 5759 -----Original Message----- From: Liz Williams [mailto:liz.williams@icann.org] Sent: Thursday, 01 September, 2005 00:56 To: council@gnso.icann.org Subject: [council] GNSO Review TOR + Background Information Colleagues Thank you to everyone who has provided comments so far. Please find attached two documents. As per input from the conference call last week, I have separated out the background information and devised another document which looks more like a more formal TOR. Could I ask you to review it - the Chair has asked for comments to be in by Friday 2 Sept Brussels COB. He will then forward an updated document to the Board for 8 Sept once any additional comments are taken into account. On the current timeframe, this means that the Board will not receive the document seven days prior to any meeting. Any questions, come back to me. Kind regards. Liz Liz Williams Senior Policy Counselor ICANN - Brussels Tel: +32 2 234 7874 Fax: +32 2 234 7848 Mob: +61 414 26 9000
I'm pleased to see the suggestion for a standard approach to the documents, which should be used by all staff. I like the numbering of paragraphs and bullets. It is a very helpful approach that is used in many of the international for a I work in and is so helpful as a tool. Numbering lines on a page don't work as well, when you then do edits and have different versions. So I'd like to see a standard implemented and then we as Councilors should adhere to that approach as well in our various TF work, etc. I'll have substantive comments by CoB US on Friday. :0) Sorry, can't meet a CoB Europe schedule. I'm supportive of Grant's other comments below. Regards, Marilyn _____ From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Grant FORSYTH Sent: Thursday, September 01, 2005 7:34 AM To: 'Liz Williams'; council@gnso.icann.org Subject: RE: [council] GNSO Review TOR + Background Information Liz et al Attached is a marked up version of your TOR Besides the specific comments marked up I provide the following additional comments: Formatting 1 It would be desirable if all GNSO staff reports/papers etc conformed to an agreed standard layout with a minimum set of information (which I have provided here as mark ups) 2 please ensure all paragraphs and bullets are numbered 3. Given that ICANN is an international body, I recommend that dates be provided in full to avoid confusion. IE 1 September 2005, not 1/9/05 or 9/1/05. Dates of documents (unless it is explicitly noted as the "print" date) should not use the MS Word "insert date option", but rather be typed in. This avoids the original date of the document changing. 4 I personally don't think the moving of the questions/analysis to footers works. My preference is that they be moved to an annex I look forward advancing the development of the TOR on the call. Regards Grant Forsyth Manager Industry & Regulatory Affairs TelstraClear Cnr Taharoto & Northcote Roads Private Bag 92143 AUCKLAND ph +64 9 912 5759 fx + 64 9 912 4077 Mb 029 912 5759 -----Original Message----- From: Liz Williams [mailto:liz.williams@icann.org] Sent: Thursday, 01 September, 2005 00:56 To: council@gnso.icann.org Subject: [council] GNSO Review TOR + Background Information Colleagues Thank you to everyone who has provided comments so far. Please find attached two documents. As per input from the conference call last week, I have separated out the background information and devised another document which looks more like a more formal TOR. Could I ask you to review it - the Chair has asked for comments to be in by Friday 2 Sept Brussels COB. He will then forward an updated document to the Board for 8 Sept once any additional comments are taken into account. On the current timeframe, this means that the Board will not receive the document seven days prior to any meeting. Any questions, come back to me. Kind regards. Liz Liz Williams Senior Policy Counselor ICANN - Brussels Tel: +32 2 234 7874 Fax: +32 2 234 7848 Mob: +61 414 26 9000
Dear all, as I promised, I used Grant's version so that we can begin to get the comments into one single document for consideration. I couldn't make a COB Europe deadline, but did slightly beat the CoB US deadline! I do have lots of question and a few concerns. I don't support incorporating the work of the PDP revision into this review of the GNSO. My comments are apparent in the body of the document. I also note that the consultant should not be allowed to expand the work as he/she sees fit and provided a suggestion on how any "suggested changes" in the work could be considered. There are several areas which need to be tightened up considerably so that the consultant knows where to look, for instance, merely reviewing "other organizations" is too broad an assignment. One could spend a lot of time interviewing "other organizations" and while interesting, quite expensive to do. budget is everything as they say. That reminds me that we are still waiting for the information about the budget. Perhaps we can see that early next week. Have a good week end, all. Regards, Marilyn _____ From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Grant FORSYTH Sent: Thursday, September 01, 2005 7:34 AM To: 'Liz Williams'; council@gnso.icann.org Subject: RE: [council] GNSO Review TOR + Background Information Liz et al Attached is a marked up version of your TOR Besides the specific comments marked up I provide the following additional comments: Formatting 1 It would be desirable if all GNSO staff reports/papers etc conformed to an agreed standard layout with a minimum set of information (which I have provided here as mark ups) 2 please ensure all paragraphs and bullets are numbered 3. Given that ICANN is an international body, I recommend that dates be provided in full to avoid confusion. IE 1 September 2005, not 1/9/05 or 9/1/05. Dates of documents (unless it is explicitly noted as the "print" date) should not use the MS Word "insert date option", but rather be typed in. This avoids the original date of the document changing. 4 I personally don't think the moving of the questions/analysis to footers works. My preference is that they be moved to an annex I look forward advancing the development of the TOR on the call. Regards Grant Forsyth Manager Industry & Regulatory Affairs TelstraClear Cnr Taharoto & Northcote Roads Private Bag 92143 AUCKLAND ph +64 9 912 5759 fx + 64 9 912 4077 Mb 029 912 5759 -----Original Message----- From: Liz Williams [mailto:liz.williams@icann.org] Sent: Thursday, 01 September, 2005 00:56 To: council@gnso.icann.org Subject: [council] GNSO Review TOR + Background Information Colleagues Thank you to everyone who has provided comments so far. Please find attached two documents. As per input from the conference call last week, I have separated out the background information and devised another document which looks more like a more formal TOR. Could I ask you to review it - the Chair has asked for comments to be in by Friday 2 Sept Brussels COB. He will then forward an updated document to the Board for 8 Sept once any additional comments are taken into account. On the current timeframe, this means that the Board will not receive the document seven days prior to any meeting. Any questions, come back to me. Kind regards. Liz Liz Williams Senior Policy Counselor ICANN - Brussels Tel: +32 2 234 7874 Fax: +32 2 234 7848 Mob: +61 414 26 9000
participants (3)
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Grant FORSYTH -
Liz Williams -
Marilyn Cade