November 2015 - CWG-Stewardship

Proposed Approach to Developing an IANA/PTI Budget for FY17
by Gomes, Chuck Nov. 30, 2015

Nov. 30, 2015

In our CWG call on 19 November, Xavier Calvez, ICANN's CFO, gave a brief presentation that showed a proposed approach for developing a draft budget for the implementation of the CWG Stewardship recommendations regarding the IANA functions and in particular PTI. Unfortunately, there was not time for discussion of that approach on the call, so I would like to encourage discussion on this list prior to our call this coming Thursday. I attached a version of the presentation to refresh everyone's memory and to aid those who were unable to participate in the meeting. Please review it and ask any questions on this list before Thursday if possible. Xavier presented the slides to Design Team O (IANA Budget) prior to doing it for the full CWG and the active members of DT-O strongly supported the approach. Here is a brief synopsis of the presentation: * Slide two lists the major Operational Plan & Budget impacts of the IANA transition: o Creation of PTI o Transfer of IANA resources to PTI o Creation of the Customer Standing Committee & the IANA Functions Review o Revising the ICANN Bylaws o Implementing ICANN Accountability mechanisms * Slide three illustrates the proposed approach to developing a FY17 draft budget for IANA/PTI: o It shows a Base Case that assumes minimal operational changes in the implementation of PTI and the other CWG IANA transition recommendations. o It also shows the possibility of alternative changes to the base case that would have additional cost impacts. * Slide four gives a high level estimate of the minimum amount of information needed in the development of the IANA/PTI budget: o The middle column of the table shows the level of detail that would be needed by 15 January 2016 to enable staff to develop the budget in time to be part of the FY 17 Draft Operating Plan & Budget for public comment beginning on 5 March 5 2016. o The third column shows the level of detail that would be needed to finalize a budget later in the process (no earlier than 30 April). * Slide five describes three categories of costs that will need to be estimated for implementation of IANA/PTI: o Direct costs o Shared resources o Allocated support costs. ICANN Staff including the Finance Team and GDD personnel have already started to work on the IANA/PTI draft budget. They have set a target of 15 January 2016 as a cutoff for budget assumptions in order to allow sufficient time for developing detailed cost estimates for inclusion into the Draft ICANN FY 17 Operating Plan & Budget that will be posted for public comment starting on 5 March. The entire community will be able to provide input into the budget at that time. In the meantime, any guidance that the CWG can provide regarding budget assumptions will facilitate the process. The essence of the above outlined presentation is to communicate the approach that Staff will take in developing the IANA/PTI budget for FY 17. Here are the main points of that approach: 1. Staff will create a draft budget for the Base Case, i.e., minimal operational changes from the current IANA services to the transitioned IANA including PTI. 2. Staff will then estimate budget impacts to the base case for various alternatives where it might be decided that more than minimal operational changes are needed. 3. The public as a whole and CWG participants in particular will have opportunity to evaluate and comment on which elements of the budget best fulfill the CWG Stewardship recommendations. a. Does the Base Case budget suffice in meeting the CWG recommendations? b. Are some alternative operational changes needed beyond the minimum? c. Have any costs been omitted or insufficiently estimated? 4. Staff will analyze public comments to develop a final budget that will be presented to the Board for approval in June. It is fully understood that there are lots of moving parts, some of which may continue to change as late as and maybe later than June 2016. We cannot completely avoid the moving parts but we might be able to minimize them some if we can provide constructive input to the assumptions being made earlier rather than later. That is why I would like to encourage feedback from as many CWG participants as possible to questions similar to those that were asked of DT-O members: 1. Do you see any problems with the approach proposed by Staff in developing the draft IANA/PTI budget? 2. Are there any operational areas for which you think more than minimal changes might be in order? 3. Do you have any suggestions for improving the budget development approach? In closing let me again encourage as many of you as can to review the presentation and ask any questions you have before our meeting this coming Thursday. And please feel free to respond on this list to any or all of the three questions I just asked. Note that I have cc'd Xavier and Trang so that they can correct any misunderstandings on my part or add any clarifications they think might be helpful. Chuck

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Agenda for meeting #72 (Thursday 3 December at 14:00 UTC)
by Grace Abuhamad Nov. 30, 2015

Nov. 30, 2015

Dear all, The Chairs have tried to find a compromise time between the 11:00 UTC and the 17:00 UTC, and the suggestion is to proceed with 14:00 UTC. Calendar invites will follow shortly. The proposed agenda for this week's meeting is below: 1. Opening Remarks * Letter to Chartering Organizations * Engagement with other operational communities 2. Implementation * Update from ICANN Staff * DT-IPR (IANA IPR) * DT-O (Budget) * DT-A (SLEs) 3. Bylaws * Review of initial table prepared by staff * Confirm instruction to Sidley on simplifying Bylaws 4. CCWG &ICG * Update from Chairs' Coordination Call * Confirm process for sign-off on dependencies * Confirm instruction to Sidley on dependencies 5. AOB 6. Closing Remarks

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A process to resolve CWG Stewardship dependencies on CCWG Accountability
by Jonathan Robinson Nov. 27, 2015

Nov. 27, 2015

All, During our CWG meeting last week, we were unable to deal fully with the topic of the CCWG on ICANN accountability in so far as it is directly relevant to the work of this group. In particular, confirming the process to deal with the fact that the CWG Stewardship response to the ICG is expressly conditioned on the CCWG Accountability proposal. The CCWG have had a formal update <https://www.icann.org/news/blog/ccwg-accountability-issues-formal-update-on -progress-made-in-and-after-icann54-in-dublin> out for a while now, ahead of publication of their 3rd draft proposal which is due out on Monday, November 30th. We propose to utilise the services of Sidley Austin to confirm that the CCWG Accountability proposal does indeed meet the conditionality requirements of the CWG Stewardship. As you will recall, Sidley reviewed the previous CCWG proposal and assisted similarly. Moreover, we propose to undertake this work in two stages: 1. Review the CCWG proposal put out for public comment and then submit confirmation to the public comment that the CCWG proposal does meet the CWG conditionality (if indeed it does) and 2. Confirm that the final proposal (to be prepared following the public comment period) continues to meet the CWG conditionality (if indeed it does). We believe that by working in this way, we will be able to A. Assist the CCWG by clearly communicating our position at the key stages. As we have done throughout the course of their work B. Assist the CCWG chartering organisations at key stages of their processes such that the they will be able to review the proposal and make their respective decisions with clear knowledge of the CWG position. We look forward to working with the CWG on this and other matters over the forthcoming weeks. Thank-you. Lise & Jonathan Lise Fuhr & Jonathan Robinson Co-chairs, CWG Stewardship

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Notes, Recordings, Transcript DT-IPR Meeting on 24 November
by Brenda Brewer Nov. 25, 2015

Nov. 25, 2015

Dear all, The notes, recordings and transcripts for the DT-IPR Meeting on 24 November 2015 will be available here: https://community.icann.org/x/QLpYAw A copy of the notes and action items may be found below. Kind regards, Brenda Action Items * Action (ICANN staff): Provide the DT-IPR with a cost estimate for setting up and running a trust with the three communities as beneficiaries. * Action (ICANN staff): Provide answers regarding what trademarks are currently owned by ICANN and whether ICANN has licensed out any trademarks? If yes, what QC has ICANN conducted on the licensed trademarks? Are these still outstanding questions that the DT-IPR has? * Action (ICANN staff): Doodle for Tuesday or Wednesday DT-IPR call Notes Link to google doc: <https://docs.google.com/document/d/1ZGSlKj-JSXe4T0wWv-hN6srDVOwhRJvQZzRpkGA…> https://docs.google.com/document/d/1ZGSlKj-JSXe4T0wWv-hN6srDVOwhRJvQZzRpkGA… We will be working live from the Google doc today. Please join the collaborative document in "suggestion mode". For now, no need to raise hands in the AC room to speak: just speak up as needed.

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Volunteers for DT-IPR + call today at 21:00 UTC
by Grace Abuhamad Nov. 24, 2015

Nov. 24, 2015

Dear all, During the DT-IPR update at the last CWG-Stewardship meeting, we noted that the DT-IPR group was open to additional members with expertise. There is a DT-IPR call today at 21:00 UTC and the work will move quickly, so if you could volunteer some time, please let staff know and we will get you setup. Grace

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Time to move on
by Staffan Jonson Nov. 23, 2015

Nov. 23, 2015

(Apologies for cross posting) The Internet Foundation in Sweden (IIS, former .SE) has decided to reorganize and withdraw from current level of engagement in the ICANN echosystem. This lowered engagement specifically applies to the engagement in the IANA transition process, and in ICANN accountability. I will leave the remainder of the CWG IANA transition process within short. Taking part in CWG process has been a rewarding, and encouraging constructive year. The group should be proud of the proposal submitted, and I wish you all of luck safeguarding the process to its final formation. I would also like to take the opportunity to congratulate for staff achievements in the process. My employment at IIS ends within short. In the future, I can be reached at staffan(a)drotsen.com Please forward this mail there for further contact. New phone is: +4670 650 10 49 With best regards Staffan Jonson Staffan Jonson Senior Policy Adviser The Internet Foundation in Sweden (iis) BOX 7399 | SE-103 91 STOCKHOLM Tel. +46 8 452 35 74 | SMS: +46 73 317 39 67 staffan.jonson(a)iis.se twitter: @staffanjonson Skype: staffan_jonson (Taby)

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Notes, Recordings, Transcript CWG IANA Meeting #71 -- 19 November
by Brenda Brewer Nov. 19, 2015

Nov. 19, 2015

Dear all, The notes, recordings and transcripts for the CWG IANA Meeting # 71 on 19 November 2015 will be available here: https://community.icann.org/x/RrdYAw A copy of the notes and action items may be found below. Kind regards, Brenda Action Items * Action (Trang): include dates or target dates to the presentation to assist the CWG-Stewardship in understanding the timeline expectations. * Action (Trang): on implementation process, better show the iterative process of the comments from OCs. Envisioned as a conversation. * Action: additional expertise for DT-IPR? * Action: capture a timeline of events * Action: Staff will take first pass to extract CWG notes and provide initial response. Staff will also take a pass at tidying loose ends. * Action: Will write a briefing note to the group on item #4 Notes 1. Opening Remark * Letter to chartering organizations: see <http://mm.icann.org/pipermail/cwg-stewardship/2015-November/004487.html> http://mm.icann.org/pipermail/cwg-stewardship/2015-November/004487.html. * No response yet from Chartering Orgs 2. Implementation Update from ICANN Staff (Akram/ Trang) * ICANN implementation staff will be a regular feature of the CWG-Stewardship bu-weekly calls moving forward. * Still in discussion with Verisign on RZM Agreement. * Team is still assessing the CWG and ICG proposals but has a process that they will share following this update. * With regard to escalation mechanisms, there is a dependency with the remedial procedures. Plan to discuss this on next call. * For the last three items, there is no update yet. * Starting SLE implementation planning now (in November) Action (Trang): include dates or target dates to the presentation to assist the CWG-Stewardship in understanding the timeline expectations. Action (Trang): on implementation process, better show the iterative process of the comments from OCs. Envisioned as a conversation. DT-A (SLEs) (Akram/ Trang) * Making progress on SLEs -- looking for resource to parse existing data. * Working to extract the data from the logs and put it in a useable format -- answer to this expected in mid-december. Based on that, staff will be able to estimate the timeline to deliver the data. DT-IPR (IANA Intellectual Property) (Greg) * Group is drafting potential priniciples and requirements for the CWG (names community) to consider * Need to be sure to take into account the requirements set out by the ICG and the other Operational Communities * Timeline for the DT completion of the work? Action: additional expertise for DT-IPR? Action: capture a timeline of events DT-O (Budget) (Xavier) * Presenting a minimalist approach on PTI (timely and will minimize costs) * Presenting the planning approach. The assumptions for FY17 planning need to be finalized by January so that they can be incorporated into the process in March 3. Bylaws Introduction and overview of Sidley's draft * This draft does not include the accountability mechanisms that the CCWG-Accountability is working on. * PTI Governance - starts on page 3 * ICANN-PTI IANA Functions Contract - starts on page 8 * CSC - starts on page 10 (CSC Charter - page 15) * IANA Problem Resolution Process - starts on page 31 * IFR - starts on page 33 * Special IFR - starts on page 47 * Separation Process - starts on page 52 Process * Need to work through and highlight issues with draft * Need to determine how much of the CWG needs to be protected in Bylaws and how * Keep in full group, rather than a DT * Staff to help extract "notes to CWG" and provide initial responses. * Feed into CCWG-Accountability once complete Action: Staff will take first pass to extract CWG notes and provide initial response. Staff will also take a pass at tidying loose ends. 4. CCWG &ICG * Update from Chairs' Coordination Call * Process for sign-off on dependencies * Separation process Action: Will write a briefing note to the group on item #4 5. AOB n/a 6. Closing Remarks Next meeting is in two weeks time.

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FW: [community-finance] Additional information on USG Transition costs published
by James Gannon Nov. 19, 2015

Nov. 19, 2015

For the lists information. From: <community-finance-bounces(a)icann.org<mailto:community-finance-bounces@icann.org>> on behalf of "Xavier J. Calvez" <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> Date: Thursday 19 November 2015 at 4:29 p.m. To: "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, Policy Staff <policy-staff(a)icann.org<mailto:policy-staff@icann.org>>, Lise Fuhr <lise.fuhr(a)difo.dk<mailto:lise.fuhr@difo.dk>>, Mathieu Weill <mathieu.weill(a)afnic.fr<mailto:mathieu.weill@afnic.fr>>, Jonathan Robinson <jrobinson(a)afilias.info<mailto:jrobinson@afilias.info>>, 'León Felipe Sánchez Ambía' <leonfelipe(a)sanchez.mx<mailto:leonfelipe@sanchez.mx>>, 'Thomas Rickert' <thomas(a)rickert.net<mailto:thomas@rickert.net>> Cc: ICANN News Alert <communications(a)icann.org<mailto:communications@icann.org>>, Grace Abuhamad <grace.abuhamad(a)icann.org<mailto:grace.abuhamad@icann.org>>, BFC <fin-comm(a)icann.org<mailto:fin-comm@icann.org>>, Theresa Swinehart <theresa.swinehart(a)icann.org<mailto:theresa.swinehart@icann.org>>, Alice Jansen <alice.jansen(a)icann.org<mailto:alice.jansen@icann.org>> Subject: [community-finance] Additional information on USG Transition costs published Dear all, Please find below the link to the existing USG Transition expenses page on ICANN.org, that we have updated with additional detailed information on the Professional Services expenses incurred on project until 30 September 2015. Notably, we provide a breakdown of the expenses by type of activity (engagement, lobbying, language services,…), also indicating the names of the vendors. https://www.icann.org/resources/pages/iana-stewardship-project-costs-2015-1… During the Dublin meeting, we presented updates on the USG Transition costs and questions were asked to request further detail on the professional services expenses. This additional information published addresses these requests and increases further as a result our transparency on this project. In addition, further information and disclosure of lobbying activities at ICANN has been provided, to address more fully questions raised during the public forums in Buenos Aires and Dublin. See the link to the announcement below: https://www.icann.org/news/announcement-2015-11-19-en Glen, Lars, Please be sure to forward this email to Stephanie Perrin, who had asked a question on the professional services expenses during the GNSO session on Sunday 19 October (copy me please). Thank you to those community members who, through their questions and requests, take part in improving every day ICANN’s transparency, and accountability as a result. Feel free to forward this email broadly. Best, Xavier Xavier Calvez CFO ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office: +1 (310) 301-5838 Fax: +1 (310) 957-2348 Cell: +1 (805) 312-0052

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Interim Draft from DT-IPR
by Greg Shatan Nov. 19, 2015

Nov. 19, 2015

All, I have attached an interim draft reflecting the work taking place in DT-IPR. This is only an interim draft showing various proposed Principles and Requirements for the Owner of the IANA Trademarks and Domain Names. I look forward to discussing this on the upcoming call of the CWG. Greg

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FW: DTO Meeting | 18:00 UTC | Wednesday, 18 November
by Gomes, Chuck Nov. 19, 2015

Nov. 19, 2015

Here is a set of slides regarding the IANA budget that will be presented and discussed in the CWG Stewardship meeting on 19 November. The following key slides are included: · Slide 2 provides a very high level overview of the expected impacts on the ICANN FY17 Operational Plan & Budget (OP&B). · Slide 3 provides a graphical display of what is call a Base Case in which it is assumed that minimal operational changes would be made in transitioning the current IANA functions to PTI. (Note that the 'No Change' shown in the green arrow in between "NOW" and "FUTURE" should say "Minimal Operational Changes".) · Slide 4 shows the minimum information that would be required by January 15 to allow staff to prepare the FY17 Draft Operating Plan & Budget. · Slide 5 describes the main elements of three different categories of IANA activities. The main objectives for this part of the meeting are: 1. To provide a high level understanding of where assumptions will need to be made in developing the FY17 OP&B 2. To have a preliminary discussion about whether the base model with minimal operational changes would satisfy the CWG Stewardship recommendations and, if not, where changes might need to be considered In reviewing the slides and in participating in their presentation in the meeting, please keep the following in mind: a. By January 15, 2016 staff will have to make a variety of assumptions in order to be able to develop a PTI budget that will be included in the overall ICANN Draft FY17 budget that will be posted for public comment on March 5, 2016.. b. As Xavier will explain, they plan to first use an approach that involves minimal operational changes, i.e., the Base Case; then they will show what the estimated financial impact will be if alternatives to the Base Case are needed. (See slide 4.) c. Between now and January 15, the CWG will be discussing various assumptions for the purpose of trying to get an early idea regarding what assumptions would satisfy the CWG proposal. d. A key question to think about is this: Do you think the Base Case approach could adequately meet the CWG proposal recommendations and, if not, where to you think changes to that approach may be needed. e. The goal in the November 19 meeting for this agenda item is to get an early read from CWG participants with regard to the Base Case; no final decisions will be made in this meeting. Chuck From: Xavier J. Calvez [mailto:xavier.calvez@icann.org] Sent: Tuesday, November 17, 2015 8:48 PM To: Brenda Brewer; lise.fuhr(a)difo.dk; jrobinson(a)afilias.info; ocl(a)gih.com; langdonorr(a)gmail.com; alan.greenberg(a)mcgill.ca; Gomes, Chuck; mnuduma(a)yahoo.com; vika(a)zadna.org.za; Grace Abuhamad; Theresa Swinehart; Bart Boswinkel; Marika Konings; turcotte.bernard(a)gmail.com; David Conrad; Samantha Eisner; Alain Durand; Alice Jansen; Berry Cobb Mail; Glen de Saint Géry; Gisella Gruber; Nathalie Peregrine; ICANN Policy Calendar; Ariel Liang; Karine Perset; Vinciane Koenigsfeld; Trang Nguyen; Valerie Lunden; Yuko Green Subject: Re: DTO Meeting | 18:00 UTC | Wednesday, 18 November Dear all, Please find attached suggested materials for tomorrow's call. Best, Xavier From: brenda.brewer(a)icann.org<mailto:brenda.brewer@icann.org> When: 10:00 AM - 11:30 AM November 18, 2015 Subject: DTO Meeting | 18:00 UTC | Wednesday, 18 November Location: https://icann.adobeconnect.com/cwg-iana DTO Meeting - Wednesday, 18 November 2015 from 18:00 - 19:30 UTC time zone converter here<http://www.timeanddate.com/worldclock/fixedtime.html?msg=DT-O+Meeting&iso=2…> Adobe Connect: https://icann.adobeconnect.com/cwg-iana The dial-in details are below - please let me know if you require a dial-out. _______________________________________________________________ Participant passcode: DTO For security reasons, the passcode will be required to join the call. _______________________________________________________________ Dial in numbers: COUNTRY Number Toll Free Number ARGENTINA 0800-777-0519 AUSTRALIA ADELAIDE 61-8-8121-4842 1-800-657-260 AUSTRALIA BRISBANE 61-7-3102-0944 1-800-657-260 AUSTRALIA CANBERRA 61-2-6100-1944 1-800-657-260 AUSTRALIA MELBOURNE 61-3-9010-7713 1-800-657-260 AUSTRALIA PERTH 61-8-9467-5223 1-800-657-260 AUSTRALIA SYDNEY 61-2-8205-8129 1-800-657-260 AUSTRIA 43-1-92-81-113 0800-005-259 BELGIUM 32-2-400-9861 0800-3-8795 BRAZIL 0800-7610651 CHILE 1230-020-2863 CHINA CHINA - A 86-400-810-4789 10800-712-1670 CHINA CHINA - B 86-400-810-4789 10800-120-1670 COLOMBIA 01800-9-156474 CZECH REPUBLIC 420-2-25-98-56-64 800-700-177 DENMARK 45-7014-0284 8088-8324 ESTONIA 800-011-1093 FINLAND Land Line 106-33-203 0-800-9-14610 FINLAND Mobile 09-106-33-203 0-800-9-14610 FRANCE LYON 33-4-26-69-12-85 080-511-1496 FRANCE MARSEILLE 33-4-86-06-00-85 080-511-1496 FRANCE PARIS 33-1-70-70-60-72 080-511-1496 GERMANY 49-69-2222-20362 0800-664-4247 GREECE 30-80-1-100-0687 00800-12-7312 HONG KONG 852-3001-3863 800-962-856 HUNGARY 06-800-12755 INDIA 000-800-852-1268 INDONESIA 001-803-011-3982 IRELAND 353-1-246-7646 1800-992-368 ISRAEL 1-80-9216162 ITALY 39-02-3600-6007 800-986-383 JAPAN OSAKA 81-6-7878-2631 0066-33-132439 JAPAN TOKYO 81-3-6868-2631 0066-33-132439 LATVIA 8000-3185 LUXEMBOURG 352-27-000-1364 MALAYSIA 1-800-81-3065 MEXICO 001-866-376-9696 NETHERLANDS 31-20-718-8588 0800-023-4378 NEW ZEALAND 64-9-970-4771 0800-447-722 NORWAY 47-21-590-062 800-15157 PANAMA 001-800-5072065 PERU 0800-53713 PHILIPPINES 63-2-858-3716 POLAND 00-800-1212572 PORTUGAL 8008-14052 RUSSIA 8-10-8002-0144011 SINGAPORE 65-6883-9230 800-120-4663 SLOVAK REPUBLIC 421-2-322-422-25 SOUTH AFRICA 080-09-80414 SOUTH KOREA 82-2-6744-1083 00798-14800-7352 SPAIN 34-91-414-25-33 800-300-053 SWEDEN 46-8-566-19-348 0200-884-622 SWITZERLAND 41-44-580-6398 0800-120-032 TAIWAN 886-2-2795-7379 00801-137-797 THAILAND 001-800-1206-66056 UNITED KINGDOM BIRMINGHAM 44-121-210-9025 0808-238-6029 UNITED KINGDOM GLASGOW 44-141-202-3225 0808-238-6029 UNITED KINGDOM LEEDS 44-113-301-2125 0808-238-6029 UNITED KINGDOM LONDON 44-20-7108-6370 0808-238-6029 UNITED KINGDOM MANCHESTER 44-161-601-1425 0808-238-6029 URUGUAY 000-413-598-3421 USA 1-517-345-9004 866-692-5726 VENEZUELA 0800-1-00-3702

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