September 2016 - CWG-Stewardship

FW: ccTLD representative on the CCG
by Lise Fuhr Sept. 20, 2016

Sept. 20, 2016

Dear All, I have just received this email from ccNSO in relation to the call for nominations sent by Jonathan Friday 16 September. The ccNSO are nominating Maarten Simon as the ccTLD CCG representative. Best, Lise From: Katrina Sataki [mailto:katrina@nic.lv] Sent: 20 September 2016 16:28 To: Lise Fuhr Cc: ccnso-council(a)icann.org; 'Maarten Simon'; 'Bart Boswinkel' Subject: ccTLD representative on the CCG Dear Lise, It is my pleasure to inform you that the ccNSO Council nominates Maarten Simon, .nl as the ccTLD representative on the CCG for at least one (1) year term. Maarten has actively participated in the transition work as a member of the CWG. He is also a member of the CWG Client Committee. He has a general legal background and even though he is not an IPR expert, he has general knowledge of the field. Kindest regards, Katrina Sataki Chair of the ccNSO

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FW: [client com] CCG Representative Appointment Letters
by Jonathan Robinson Sept. 16, 2016

Sept. 16, 2016

All, Please see attached for the revised CCG appointment letters. Please note that they currently retain in [square brackets] the names of the two CWG Co-chairs as representatives and Greg Shatan as the prospective Names Community CCG Co-chair. The fact that they are in [square brackets] that these are not the agreed names at this stage. Jonathan From: Resnick, Yael [mailto:yresnick@sidley.com] Sent: 15 September 2016 16:40 To: cwg-stewardship(a)icann.org; cwg-client(a)icann.org Subject: [client com] CCG Representative Appointment Letters All, Attached please find updated drafts of the CCG Representative appointment letters, with the change discussed, along with redlines against the last drafts. Best regards, Yael YAEL M. RESNICK Associate SIDLEY AUSTIN LLP 555 West Fifth Street Los Angeles, CA 90013 +1 213 896 6088 yresnick(a)sidley.com <mailto:yresnick@sidley.com> <http://www.sidley.com/> www.sidley.com <http://www2.sidley.com/files/upload/signatures/SIDLEY_150-AUTOSIG.png> **************************************************************************************************** This e-mail is sent by a law firm and may contain information that is privileged or confidential. If you are not the intended recipient, please delete the e-mail and any attachments and notify us immediately. ****************************************************************************************************

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Notes, Recordings, Transcript for CWG IANA Meeting #92 - 15 September
by Brenda Brewer Sept. 15, 2016

Sept. 15, 2016

Dear all, The notes, recordings and transcripts for the CWG IANA Meeting #92 on 15 September 2016 will be available here: https://community.icann.org/x/mh6sAw A copy of the notes and action items may be found below. Kind regards, Brenda Action Items * ACTION (CWG): review latest version of Services agreement by 06:00UTC on Sep 16. * ACTION (CWG co-chairs): issue a call for interest for CCG reps within CWG members, and CWG to discuss way forward during next CWG call. * ACTION (Sidley): revise the letter according to the comments received during the call. Notes 1. Status update (Lise) * 8 comments received on Naming function contract. * ICANN board meeting today, will consider Naming function and Services agreements for approval. * IANA IPR agreements public comment ended on 12 Sep. 2. Implementation update (Trang) * ICANN finalizing the staff analysis on public comments received on the Naming functions agreement * Revised version of Services agreement circulated to CWG prior to the call. 3. Key issues 3.1 Naming functions agreement * Name of the agreement changed to contract * Discussed comment from CENTR (3. Section 4.6) - the revised version proposed by CWG took care of this. 3.2 Services agreement * Reviewed language of section 5. * Schedule A bracketed text proposed by SIdley was agreed to by ICANN Legal. * CWG asking for 24hrs to review the latest version. ACTION (CWG): review latest version of Services agreement by 06:00UTC on Sep 16. 3.3 IANA IPR * Role of the CCG reps - familiarity with IP rights seems preferable for co-chair. Time commitment should be light. Familiarity with the transition history/process would also seem appropriate. * Term: unspecified at this time. Interim reps to be in place until the Naming community decides to replace them. * Discussed potential conflict of interest. * Discussed looking for candidates as CCG reps from the CWG, by putting out a call for interest. ACTION (CWG co-chairs): issue a call for interest for CCG reps within CWG members, and CWG to discuss way forward during next CWG call. * If no candidates can be identified, CWG co-chairs would be the interim CCGs. * Reviewed appointment letter: - Keep the letter brief (definitions of capitalized terms can be found in the community agreement, which is attached to the letter, no need to reiterate the definitions in the letter itself). - CWG is not meant to remain active - a potential successor should be mentioned. Add: "CWG, or a successor organization acting for the benefit of the Naming community" - Not necessary to specify the appointment duration. ACTION (Sidley): revise the letter according to the comments received during the call. 5. AOB Scheduling of next CWG call: next Thursday, 22 Sep @14:00 UTC

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Services Agreement
by Trang Nguyen Sept. 15, 2016

Sept. 15, 2016

All, Sidley and ICANN have agreed on language for the two open items that we reported on last week¹s call, secondment and methodology for calculating the cost of the services. The language is reflected in Section 5 and Schedule A. Redline and clean versions are attached for your review. Best, Trang

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Agenda for CWG IANA Meeting #92 (15 September @06:00 UTC)
by Nathalie Vergnolle Sept. 15, 2016

Sept. 15, 2016

Dear CWG-Stewardship, Please find below the agenda for CWG IANA Meeting #92, scheduled on 15 September at 06:00 UTC. 1. Status Update (Chairs) 2. Implementation Update * Staff update 3. Key Issues (with Sidley) * Naming functions agreement * Services agreement * IANA IPR 4. Client Committee 5. AOB Also find attached several documents drafted by Sidley, in relation to IANA IPR, namely a new version of the letter of instruction from CWG to ICANN re: Community Agreement, as well as CCG representative appointment letters, for your review prior to the CWG's call. Thank you, Nathalie. Direct line: +1-310-578-8957 Mobile: +1-310-938-1037 Skype: nathalie.vergnolle.icann Jabber: nathalie.vergnolle(a)jabber.icann.org

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CCG Reps for names community
by Seun Ojedeji Sept. 14, 2016

Sept. 14, 2016

Sent from my LG G4 Kindly excuse brevity and typos On 10 Sep 2016 9:05 a.m., "Brenda Brewer" <brenda.brewer(a)icann.org> wrote: > Discussed selection of CCG representatives. > Suggestion that CWG co-chairs act as interim CCG reps until a process is figured out by the chartering organizations. > SO: Like I raised on the call, I think we may be putting too much responsibilities on the Co-Chairs who are volunteers. I expect quite a lot of developmental/setup activity will commence once these various groups are formed, which may imply significant amount of time commitment. I will like to suggest we select other members within the CWG to serve as interim instead. However, whoever we select should include someone from the intellectual property constituency as I think this would be their area of strength. The interims should agree to report to the CWG/COs and make decisions based on their approval. > ACTION (Client committee): instruct Sidley to draft a letter of appointment of CCG reps. > SO: I left the room during this discussion, does the action above imply that it has been concluded that we use the Co-Chairs? If that is the case, I suggest a third interim member is selected from the intellectual property constituency. On a much lighter note, i hope it has been clarified that there is no possible conflict in having PTI board members serve as CCG members. Regards > 5. AOB > > IRP will be functional by the time of the transition > > ACTION (CGWG): monitor development of IRP > > Next meeting 15 Sep @06:00UTC > > > > > _______________________________________________ > CWG-Stewardship mailing list > CWG-Stewardship(a)icann.org > https://mm.icann.org/mailman/listinfo/cwg-stewardship >

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FW: CWG IANA Stewardship Comment
by Jonathan Robinson Sept. 12, 2016

Sept. 12, 2016

All, Please be aware of the CWG comment which was submitted on last Friday, 9 September. Lise and Jonathan From: Jonathan Robinson [mailto:jrobinson@afilias.info] Sent: 09 September 2016 17:34 To: 'comments-iana-naming-10aug16(a)icann.org' <comments-iana-naming-10aug16(a)icann.org> Subject: CWG IANA Stewardship Comment

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Re: [CWG-Stewardship] CCG Reps for names community
by Seun Ojedeji Sept. 11, 2016

Sept. 11, 2016

FWIW, my suggestion to include someone from IPC is highly based on the required skills for the job and I thought the IPC would readily have such people (considering the urgency to put an interim in place). It's also conditioned on the expectation that the CCG members will always "report to" and rely on the CO in their decision making. As at today, I remain one of the CWG member from ALAC. With due respect Kavouss, please do not make accusations that lacks fact. By the way, I checked the meaning of the word "smeared" and I don't think it was appropriate to use such word to describe my contribution. Regards Sent from my LG G4 Kindly excuse brevity and typos On 10 Sep 2016 8:45 p.m., "Kavouss Arasteh" <kavouss.arasteh(a)gmail.com> wrote: Jonathan, I do not understand the argument of Seun that all of the sudden he becomes smeared supporter of Intellectual property. I do not understand that nor the support of Chuck. I do not think that we need additional person at all Kavouss 2016-09-10 16:51 GMT+02:00 Jonathan Robinson <jrobinson(a)afilias.info>: > Seun, > > > > Please note that the drafting of the letter of appointment (as per the > action you refer to) does not in any way pre-suppose the names of the > actual appointees. > > > > As the call records will show, I put a strawman out for the IANA IPR Group > as the initial appointees for the CCG reps; 2 x Co-chairs (of CWG) plus > Greg Shatan (as CCG Co-Chair). > > > > Any other suggestions / proposals are clearly very welcome. > > > > Jonathan > > > > *From:* Gomes, Chuck [mailto:cgomes@verisign.com] > *Sent:* 10 September 2016 13:51 > *To:* Seun Ojedeji <seun.ojedeji(a)gmail.com>; Brenda Brewer < > brenda.brewer(a)icann.org> > *Cc:* cwg-stewardship(a)icann.org > *Subject:* Re: [CWG-Stewardship] CCG Reps for names community > > > > Seun, > > > > Note that it was suggested that Greg Shatan serve as one of the interim > CCG members; if we do that, it clearly would satisfy your recommendation > that “a third interim member is selected from the intellectual property > constituency”. > > > > Chuck > > > > *From:* cwg-stewardship-bounces(a)icann.org [mailto:cwg-stewardship-bounce > s(a)icann.org <cwg-stewardship-bounces(a)icann.org>] *On Behalf Of *Seun > Ojedeji > *Sent:* Saturday, September 10, 2016 4:46 AM > *To:* Brenda Brewer > *Cc:* cwg-stewardship(a)icann.org > *Subject:* [CWG-Stewardship] CCG Reps for names community > > > > Sent from my LG G4 > Kindly excuse brevity and typos > > On 10 Sep 2016 9:05 a.m., "Brenda Brewer" <brenda.brewer(a)icann.org> wrote: > > Discussed selection of CCG representatives. > > Suggestion that CWG co-chairs act as interim CCG reps until > a process is figured out by the chartering organizations. > > > > SO: Like I raised on the call, I think we may be putting too much > responsibilities on the Co-Chairs who are volunteers. I expect quite a lot > of developmental/setup activity will commence once these various groups are > formed, which may imply significant amount of time commitment. I will like > to suggest we select other members within the CWG to serve as interim > instead. However, whoever we select should include someone from the > intellectual property constituency as I think this would be their area of > strength. The interims should agree to report to the CWG/COs and make > decisions based on their approval. > > > ACTION (Client committee): instruct Sidley to draft a letter > of appointment of CCG reps. > > > > SO: I left the room during this discussion, does the action above imply > that it has been concluded that we use the Co-Chairs? If that is the case, > I suggest a third interim member is selected from the intellectual property > constituency. > > On a much lighter note, i hope it has been clarified that there is no > possible conflict in having PTI board members serve as CCG members. > > Regards > > > 5. AOB > > > > IRP will be functional by the time of the transition > > > > ACTION (CGWG): monitor development of IRP > > > > Next meeting 15 Sep @06:00UTC > > > > > > > > > > _______________________________________________ > > CWG-Stewardship mailing list > > CWG-Stewardship(a)icann.org > > https://mm.icann.org/mailman/listinfo/cwg-stewardship > > > > _______________________________________________ > CWG-Stewardship mailing list > CWG-Stewardship(a)icann.org > https://mm.icann.org/mailman/listinfo/cwg-stewardship > > _______________________________________________ CWG-Stewardship mailing list CWG-Stewardship(a)icann.org https://mm.icann.org/mailman/listinfo/cwg-stewardship

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Re: [CWG-Stewardship] CCG Reps for names community
by Seun Ojedeji Sept. 10, 2016

Sept. 10, 2016

Thanks Chuck and Jonathan. Jonathan's suggestion is fine so long as the Co-Chairs are okay with it, as I think it may be asking too much from volunteers. Putting other people instead distributes the workload and improves diversity. Overall my preference would have been not to put members of the PTI Board on CCG. Regards Sent from my LG G4 Kindly excuse brevity and typos On 10 Sep 2016 15:51, "Jonathan Robinson" <jrobinson(a)afilias.info> wrote: Seun, Please note that the drafting of the letter of appointment (as per the action you refer to) does not in any way pre-suppose the names of the actual appointees. As the call records will show, I put a strawman out for the IANA IPR Group as the initial appointees for the CCG reps; 2 x Co-chairs (of CWG) plus Greg Shatan (as CCG Co-Chair). Any other suggestions / proposals are clearly very welcome. Jonathan *From:* Gomes, Chuck [mailto:cgomes@verisign.com] *Sent:* 10 September 2016 13:51 *To:* Seun Ojedeji <seun.ojedeji(a)gmail.com>; Brenda Brewer < brenda.brewer(a)icann.org> *Cc:* cwg-stewardship(a)icann.org *Subject:* Re: [CWG-Stewardship] CCG Reps for names community Seun, Note that it was suggested that Greg Shatan serve as one of the interim CCG members; if we do that, it clearly would satisfy your recommendation that “a third interim member is selected from the intellectual property constituency ”. Chuck *From:* cwg-stewardship-bounces(a)icann.org [mailto:cwg-stewardship- bounces(a)icann.org <cwg-stewardship-bounces(a)icann.org>] *On Behalf Of *Seun Ojedeji *Sent:* Saturday, September 10, 2016 4:46 AM *To:* Brenda Brewer *Cc:* cwg-stewardship(a)icann.org *Subject:* [CWG-Stewardship] CCG Reps for names community Sent from my LG G4 Kindly excuse brevity and typos On 10 Sep 2016 9:05 a.m., "Brenda Brewer" <brenda.brewer(a)icann.org> wrote: > Discussed selection of CCG representatives. > Suggestion that CWG co-chairs act as interim CCG reps until a process is figured out by the chartering organizations. > SO: Like I raised on the call, I think we may be putting too much responsibilities on the Co-Chairs who are volunteers. I expect quite a lot of developmental/setup activity will commence once these various groups are formed, which may imply significant amount of time commitment. I will like to suggest we select other members within the CWG to serve as interim instead. However, whoever we select should include someone from the intellectual property constituency as I think this would be their area of strength. The interims should agree to report to the CWG/COs and make decisions based on their approval. > ACTION (Client committee): instruct Sidley to draft a letter of appointment of CCG reps. > SO: I left the room during this discussion, does the action above imply that it has been concluded that we use the Co-Chairs? If that is the case, I suggest a third interim member is selected from the intellectual property constituency. On a much lighter note, i hope it has been clarified that there is no possible conflict in having PTI board members serve as CCG members. Regards > 5. AOB > > IRP will be functional by the time of the transition > > ACTION (CGWG): monitor development of IRP > > Next meeting 15 Sep @06:00UTC > > > > > _______________________________________________ > CWG-Stewardship mailing list > CWG-Stewardship(a)icann.org > https://mm.icann.org/mailman/listinfo/cwg-stewardship >

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Notes, Recordings, Transcript for CWG IANA Meeting #91 - 8 September
by Brenda Brewer Sept. 10, 2016

Sept. 10, 2016

Dear all, The notes, recordings and transcripts for the CWG IANA Meeting #91 on 8 September 2016 will be available here: https://community.icann.org/x/-BOsAw A copy of the notes and action items may be found below. Kind regards, Brenda Action Items * ACTION (staff): forward final edits to Sidley for inclusion in the version of the Naming functions agreement to be submitted as public comment. * ACTION (Chairs): review cover letter and submit public comment for Naming functions agreement. * ACTION (ICANN Legal): Propose language around seconded employees and methodology for cost development for inclusion in the Services agreement. * ACTION (Sidley): Conforming change re Section 4.7 need to be made in Annex A, Section 1.d.iii of the Services agreement. * ACTION (CWG): Any additional comments on the Services agreement should be submitted by CWG before Monday 12 Sep @midnight UTC. * ACTION (Chairs): circulate redlined version of the IANA IPR community agreement to CWG mailing list, and communicate presented process (for submission of public comment) at the same time. * ACTION (CWG): Continue discussion on the CWG mailing list for determination of initial CCG reps. * ACTION (Client committee): instruct Sidley to draft a letter of appointment of CCG reps. * ACTION (CGWG): monitor development of IRP Notes 1. Status Update (Jonathan) * NTIA sent letter on 31 Aug. * New versions of Naming functions and Services agreements circulated to CWG mailing list yesterday * Naming function agreement public comment period ends tomorrow, Aug 09 2. Implementation Update (Trang) * Presented status update slide 3. Key issues 3.1 Naming functions agreement * Plan is to send a redline version of the agreement as public comment from CWG. * Language of section 4.7 has been edited on the mailing list. ACTION (staff): forward final edits to Sidley for inclusion in the version of the Naming functions agreement to be submitted as public comment. * No further issues remain. * Reviewed Cover letter drafted by Sidley for submission of the public comment. ACTION (Chairs): review cover letter and submit public comment for Naming functions agreement. 3.2 Services agreement ACTION (ICANN Legal): Propose language around seconded employees and methodology for cost development for inclusion in the Services agreement. * No other issues requiring input from CWG according to Sidley * Discussed section 3.3.b ACTION (Sidley): Conforming change re Section 4.7 need to be made in Annex A, Section 1.d.iii of the Services agreement. ACTION (CWG): Any additional comments on the Services agreement should be submitted by CWG before Monday 12 Sep @midnight UTC. 3.3 IANA IPR * Status update provided by Greg Shatan on instruction letter. * Reviewed redlined instruction letter. * A redline version of the community agreement has been worked on between 3 OCs and IETF trust and will be posted as public comment. * No additional comments from CWG. ACTION (Chairs): circulate redlined version of the IANA IPR community agreement to CWG mailing list, and communicate presented process (for submission of public comment) at the same time. * Discussed selection of CCG representatives. * Suggestion that CWG co-chairs act as interim CCG reps until a process is figured out by the chartering organizations. ACTION (CWG): Continue discussion on the CWG mailing list for determination of initial CCG reps. ACTION (Client committee): instruct Sidley to draft a letter of appointment of CCG reps. 5. AOB * IRP will be functional by the time of the transition ACTION (CGWG): monitor development of IRP * Next meeting 15 Sep @06:00UTC

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