- CWG-Stewardship - lists.icann.org

Agenda for 16 June meeting
by Grace Abuhamad June 14, 2016

June 14, 2016

Dear all, Please find below our agenda for the meeting on Thursday 16 June at 15:00 UTC. We’ve requested that Sharon Flanagan (Sidley) join us for the first hour. Proposed Agenda: 1. Opening Remarks 2. Key Legal Issues · PTI Bylaws & AoI Table (see Google doc) · ICANN-PTI Contract · Annex C · IANA IPR · PTI Conflict of Interest Policy 3. Implementation 4. Client Committee 5. Project Costing Support Team 6. AOB 7. Closing Remarks Thank you, Grace -- Grace Abuhamad Manager, Public Policy ICANN | Internet Corporation for Assigned Names and Numbers 801 17th Street NW, Suite 400 | Washington, DC 20006 Direct: +1 202 249 7545 | Mobile: +1 310 200 7638 Interested in the IANA Stewardship Transition? LEARN MORE. STAY UPDATED. FOLLOW. ENGAGE. From: <iotf-bounces(a)icann.org> on behalf of Grace Abuhamad <grace.abuhamad(a)icann.org> Date: Monday, June 13, 2016 at 4:47 PM To: "iotf(a)icann.org" <iotf(a)icann.org> Cc: "cwg-stewardship(a)icann.org" <cwg-stewardship(a)icann.org> Subject: [IOTF] Reminder: Please review the responses in PTI Bylaws table Dear all, In absence of the IOTF call today, I would just like to remind you to take some time to review the Google doc table of CWG responses on the PTI Bylaws. There are some notes and live edits made during the last IOTF call, and some comments from Chuck and Avri. The link to the document is: https://docs.google.com/document/d/1rmsp569qRxkWtNSNrJsZzENxFKLwbXVcTDWSGZJ…. I think (but will let the Chairs confirm) that the plan is still to have CWG-Stewardship sign-off in time (or during) the CWG-Stewardship meeting on Thursday 16 June. Following group sign-off, the Client Committee would then be able to share the responses with Sidley for incorporation into the PTI Bylaws. Thank you, Grace -- Grace Abuhamad Manager, Public Policy ICANN | Internet Corporation for Assigned Names and Numbers 801 17th Street NW, Suite 400 | Washington, DC 20006 Direct: +1 202 249 7545 | Mobile: +1 310 200 7638 Interested in the IANA Stewardship Transition? LEARN MORE. STAY UPDATED. FOLLOW. ENGAGE. From: Grace Abuhamad <grace.abuhamad(a)icann.org> Date: Wednesday, June 8, 2016 at 6:00 PM To: <iotf(a)icann.org> Cc: "cwg-stewardship(a)icann.org" <cwg-stewardship(a)icann.org> Subject: Process for IANA Bylaws - CWG Questions & Issues from Sidley Dear all, Per the email below, steps 1 & 2 have been completed: the CWG-Stewardship Chairs have provided initial responses, and the staff have matched these responses to the transcript of the CWG-Stewardship meeting from last week. The initial responses are available in a Google doc for the IOTF’s comments at: https://docs.google.com/document/d/1rmsp569qRxkWtNSNrJsZzENxFKLwbXVcTDWSGZJ…. Please note that the CWG-Stewardship list is copied for information. Anyone on either of these lists should feel free to review and comment on the initial responses, but the responsibility lies primarily with the IOTF at this stage. I will let the Chairs clarify the timeline for review, but my understanding is that we would like to have CWG-Stewardship sign-off in time (or during) the CWG-Stewardship meeting on Thursday 16 June. Following group sign-off, the Client Committee would then be able to share the responses with Sidley for incorporation into the PTI Bylaws. Thank you, Grace -- Grace Abuhamad Manager, Public Policy ICANN | Internet Corporation for Assigned Names and Numbers 801 17th Street NW, Suite 400 | Washington, DC 20006 Direct: +1 202 249 7545 | Mobile: +1 310 200 7638 Interested in the IANA Stewardship Transition? LEARN MORE. STAY UPDATED. FOLLOW. ENGAGE. From: <cwg-stewardship-bounces(a)icann.org> on behalf of Jonathan Robinson <jrobinson(a)afilias.info> Organization: Afilias Reply-To: Jonathan Robinson <jrobinson(a)afilias.info> Date: Monday, June 6, 2016 at 4:04 AM To: "cwg-stewardship(a)icann.org" <cwg-stewardship(a)icann.org> Subject: [CWG-Stewardship] Process for IANA Bylaws - CWG Questions & Issues from Sidley All, The substance and process for dealing with CWG Bylaws was discussed this on last week’s CWG call and then followed up by Lise & myself. Based on the discussions within the CWG, we propose the following course of action in order to get through the work as efficiently as possible. 1. Chairs will make a first attempt at answering / providing relevant input on the Sidley questions 2. Staff will review chairs’ input for consistency with the CWG meeting discussions 3. Answers / input to be shared with IOTF group for further review / development 4. Answers / input to be shared with CWG for further review / development 5. Answers / input to be shared via Client Committee with Sidley for incorporation into IANA Bylaws Thank-you Lise & Jonathan

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Reminder: Please review the responses in PTI Bylaws table
by Grace Abuhamad June 13, 2016

June 13, 2016

Dear all, In absence of the IOTF call today, I would just like to remind you to take some time to review the Google doc table of CWG responses on the PTI Bylaws. There are some notes and live edits made during the last IOTF call, and some comments from Chuck and Avri. The link to the document is: https://docs.google.com/document/d/1rmsp569qRxkWtNSNrJsZzENxFKLwbXVcTDWSGZJ…. I think (but will let the Chairs confirm) that the plan is still to have CWG-Stewardship sign-off in time (or during) the CWG-Stewardship meeting on Thursday 16 June. Following group sign-off, the Client Committee would then be able to share the responses with Sidley for incorporation into the PTI Bylaws. Thank you, Grace -- Grace Abuhamad Manager, Public Policy ICANN | Internet Corporation for Assigned Names and Numbers 801 17th Street NW, Suite 400 | Washington, DC 20006 Direct: +1 202 249 7545 | Mobile: +1 310 200 7638 Interested in the IANA Stewardship Transition? LEARN MORE. STAY UPDATED. FOLLOW. ENGAGE. From: Grace Abuhamad <grace.abuhamad(a)icann.org> Date: Wednesday, June 8, 2016 at 6:00 PM To: <iotf(a)icann.org> Cc: "cwg-stewardship(a)icann.org" <cwg-stewardship(a)icann.org> Subject: Process for IANA Bylaws - CWG Questions & Issues from Sidley Dear all, Per the email below, steps 1 & 2 have been completed: the CWG-Stewardship Chairs have provided initial responses, and the staff have matched these responses to the transcript of the CWG-Stewardship meeting from last week. The initial responses are available in a Google doc for the IOTF’s comments at: https://docs.google.com/document/d/1rmsp569qRxkWtNSNrJsZzENxFKLwbXVcTDWSGZJ…. Please note that the CWG-Stewardship list is copied for information. Anyone on either of these lists should feel free to review and comment on the initial responses, but the responsibility lies primarily with the IOTF at this stage. I will let the Chairs clarify the timeline for review, but my understanding is that we would like to have CWG-Stewardship sign-off in time (or during) the CWG-Stewardship meeting on Thursday 16 June. Following group sign-off, the Client Committee would then be able to share the responses with Sidley for incorporation into the PTI Bylaws. Thank you, Grace -- Grace Abuhamad Manager, Public Policy ICANN | Internet Corporation for Assigned Names and Numbers 801 17th Street NW, Suite 400 | Washington, DC 20006 Direct: +1 202 249 7545 | Mobile: +1 310 200 7638 Interested in the IANA Stewardship Transition? LEARN MORE. STAY UPDATED. FOLLOW. ENGAGE. From: <cwg-stewardship-bounces(a)icann.org> on behalf of Jonathan Robinson <jrobinson(a)afilias.info> Organization: Afilias Reply-To: Jonathan Robinson <jrobinson(a)afilias.info> Date: Monday, June 6, 2016 at 4:04 AM To: "cwg-stewardship(a)icann.org" <cwg-stewardship(a)icann.org> Subject: [CWG-Stewardship] Process for IANA Bylaws - CWG Questions & Issues from Sidley All, The substance and process for dealing with CWG Bylaws was discussed this on last week’s CWG call and then followed up by Lise & myself. Based on the discussions within the CWG, we propose the following course of action in order to get through the work as efficiently as possible. 1. Chairs will make a first attempt at answering / providing relevant input on the Sidley questions 2. Staff will review chairs’ input for consistency with the CWG meeting discussions 3. Answers / input to be shared with IOTF group for further review / development 4. Answers / input to be shared with CWG for further review / development 5. Answers / input to be shared via Client Committee with Sidley for incorporation into IANA Bylaws Thank-you Lise & Jonathan

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RZERC Term Sheet
by Yuko Green June 11, 2016

June 11, 2016

Dear members of the CWG, Thank you for your feedback and comments on the draft RZERC term sheet. We have discussed all edits and comments provided by the CWG during the last IOTF call on Friday, 20 May. After careful review, consideration, and discussion, some of the comments and edits were reflected in an updated version of the document. Others did not. A record of the discussion is available at https://www.icann.org/stewardship-implementation under Meetings & Work Sessions|IOTF call #9. Attached are redline and clean versions of the updated draft RZERC term sheet. As next step, ICANN will reflect the content of the term sheet into a Charter format. Regards, Yuko Green Strategic Programs Manager Global Domains Division Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +1 310 578 8693 Mobile: +1 310 745 1517 E-mail: <mailto:yuko.green@icann.org> yuko.green(a)icann.org <http://www.icann.org/> www.icann.org

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IOTF Call #11 - Meeting Notes (09 June 2016 @ 15:00 UTC)
by Yuko Green June 10, 2016

June 10, 2016

Dear members of the CWG Stewardship, Below, please find the meeting notes from the IOTF Call #10. The presentation material, transcript, and AC room and audio recordings are now posted at https://www.icann.org/stewardship-implementation under "Meetings & Work Sessions" section. *** Meeting Notes *** Implementation Oversight Task Force (ITOF) call #11 09 June 16 @ 15:00 UTC Please note that this meeting is being recorded. To mute or Unmute, select *6 (Star-Six) If you would like to review the last call(s), the recordings and presentation materials are posted publicly here: https://www.icann.org/stewardship-implementation Agenda: 1. Opening Remarks 2. Implementation Items * PTI Bylaws and Articles of Incorporation: Chairs' response to Sidley's question * Work plan to finalize PTI formation documents and ICANN-PTI contracts 3. AOB * ICANN 56 Helsinki - Implementation Planning Status Update * IOTF Call #13 (Week of 20 June) Scheduling * Decision Log 4. Closing Remarks Notes: Apologies: James Gannon, Russ Hously, Cheryl Langdon-Orr, Avri Doria Action Items: Helsinki Meeting * Identify the time slot for lunch hour for the session via doodle poll (Conflict on Tue & Wed from RySG, IPC, others) * Structure of the session is short update and Q&A * Get confirmation from IOTF who will be the panel ***Chat History*** Yuko Green: Hello everybody, welcome to the IOTF call #11! Alan Greenberg: I can hear. Elise is dialing in on her phone. Grace Abuhamad: There is a problem with my office line. I will be on listen-only until I can resolve the issue. Alan Greenberg: It wasn't muted then, but is now. Alan Greenberg: We were deliberately adding background conversations then. Chuck Gomes: Greetings. Chuck Gomes: I am x1754 Alan Greenberg: NTIA Euphoria Jonathan Robinson: Hell All. Big milestone. AGEED. Jonathan Robinson: Agreed. Jonathan Robinson: Lise will join shortly Jonathan Robinson: Trang. I am happy to speak to the rationale behind any of the responses to the PTI bylaws Jonathan Robinson: Staus update plus Q&A seems to make sense Jonathan Robinson: Audio? Yuko Green 2: @Jonathan: are you not hearing us? Alan Greenberg: Some of us already have lunch-time meetings. Jonathan Robinson: No. My audio wnet silent Lise Fuhr: I can join Jonathan Robinson: I will log in and out Chuck Gomes: I am only one person but I have lunch conflicts on Tuesday & Wednesday that will affect the RySG, IPC and others. Alan Greenberg: PLEASE NOTE MY COMMENT ABOVE. NOT ALL LUNCH SLOTS ARE FREE. Donna Austin: you will have difficulty getting a non-conflicted slot, so you may just have to pick a tme and run with it. Jonathan Robinson: Rejoined now. Apologies. Alan Greenberg: Note that some meetings will deliberately use the 1st 1/2 hour of the lunch Grace Abuhamad: I can make live edits to the Google doc if needed Grace Abuhamad: Here is the link: https://docs.google.com/document/d/1rmsp569qRxkWtNSNrJsZzENxFKLwbXVcTDWSGZJE qcU/edit?usp=sharing Jonathan Robinson: The Directors shall be:5.2.3.1 Accomplished persons of integrity, objectivity, and intelligence, with reputations for sound judgment and open minds, and a demonstrated capacity for thoughtful group decision-making;5.2.3.2 Persons with an understanding of the Corporation's purposes and the potential impact of the Corporation's decisions on the global Internet community, and committed to the success of the Corporation;5.2.3.3 Persons who, collectively, have executive management, operational, technical, financial and corporate governance experience;5.2.3.4 Persons who, in the aggregate, have personal familiarity with the operation of generic top-level domain registries and registrars; with country code top-level domain name registries; with IP address registries; with Internet technical standards and protocols; and with policy-implementation procedures; and5.2.3.5 Persons who are able to work and communicate in written and spoken English. Paul Kane: ok thanks Grace Abuhamad: Yuko will scroll for you. I'm in the document and able to make edits as needed. Team effort :) Chuck Gomes: Note that I entered my personal comments in the Google doc earlier today. I will try to bring my comments up as applicable. Grace Abuhamad: Thanks for doing that @Chuck Chuck Gomes: Diversity is challenging with 5 people. Chuck Gomes: 'Guidlines' is better than 'criteria'. Alan Greenberg: Considerations better than guidelines Chuck Gomes: 'Considerations' is good. Donna Austin: I agree with Chuck Alan Greenberg: We seem to be making slow progress.Are we planning to hold to the 60 minute limit to this call? Some of us have other commitments. Alan Greenberg: Agree with Chuck Chuck Gomes: 'Independent chair is preferred if possible." Donna Austin: Depending on the requirements or selection criteria that you have for the NomCom appointments, they may not necessarily be independent. Trang Nguyen: @Alan, we'll keep the call to 60 minutes to be respectful of everyone's time. Will discuss how to move forward on any items we cannot get to on the call. Chuck Gomes: We could probably save some time on this exercise if everyone would first put their comments into the Google doc if that is possible. Paul Kane: Alan - that was my point.... Paul Kane: well said Paul Kane: Is the NOMCOM the correct selection method? Alan Greenberg: Correct or not I beleive it has been locked in at this point. Paul Kane: Does NomCom make short list and ask SO to their views? Paul Kane: SO/AC etc Alan Greenberg: We said a NomCom-like process, but the logic evolved into not setting up a new parallel process. Grace Abuhamad: Please feel free to make comments in the Google doc and discuss issues there as well Alan Greenberg: Sorry, should have been down. Trang Nguyen: @Paul: We discussed the CWG's requirement, which Jonathan just said, on IOTF call #1 and an agreement was reached that the NomCom will be the appointing body for the non-ICANN directors. Alan Greenberg: Too late now... Alan Greenberg: The people on THIS call were DT leaders and we were NOT selected by an open process! Paul Kane: ok Grace Abuhamad: Jonathan -- There is a point about the President in Section 5.4 that I don't think you discuss Grace Abuhamad: "President may be PTI manager (must be PTI manager?)." Jonathan Robinson: OK. Will come back to 5.4 Paul Kane: If the Indpendents are no longer employed by their employer - what is the get out Paul Kane: 2 years max 2 terms .... Alan Greenberg: Generally, individuals are appointed and their employment changes do not factor into it other than the potential for them resigning. Alan Greenberg: I prefer 2 x 3 yrs. Grace Abuhamad: Paul and Alan -- I made note of your preference in the Google doc Paul Kane: Is there an auto-kick out if they fail to attend X number of meetings within Y months? Alan Greenberg: I'm fine with 5.5.3 Paul Kane: ok - thanks for clarification Chuck Gomes: Re. call 13, I am not traveling until 25 June. Grace Abuhamad: Also - Sam provided additional info : Sam Eisner: During the CWG Call, in the chat, I noted that there might be some value in further researching the potential to just remain silent on this issue. I did some further looking, and would recommend that it is preferable from a governance standpoint to not be silent on this issue. ICANN is already unique among non-profits in that board members can elect compensation, and that is based upon the community recommendation and the intensive work to identify that proper compensation level. When we seek tax exempt status for PTI, we will have to make representations about anticipated compensation arrangements, so we'd have to be clear at that point if they exist or not - and if they exist, attest to the process through which they are identified Grace Abuhamad: She added that to the Google doc yesterday Paul Kane: I agree - and I don't think they shoudl be compensated. This is a community role Alan Greenberg: Bylaws can be changed just like the ICANN ones were. Yuko Green 2: Everybody has scroll ability as the document is large Paul Kane: When are we going to discuss/finalise the SLE? Paul Kane: Not on graph... Paul Kane: Avri asked last call - whether PTI could have its own direct employees? Alan Greenberg: Current proposal is that all employees will be seconded from ICANN. We are expecting a rationale document from ICANN. Chuck Gomes: What does NTIA have to do with the rationale document? Regards, Yuko Green Strategic Programs Manager Global Domains Division Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +1 310 578 8693 Mobile: +1 310 745 1517 E-mail: <mailto:yuko.green@icann.org> yuko.green(a)icann.org <http://www.icann.org/> www.icann.org

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Another Milestone Towards the IANA Stewardship Transition
by Grace Abuhamad June 9, 2016

June 9, 2016

Original link: https://www.icann.org/news/blog/another-milestone-towards-the-iana-stewards… Another Milestone Towards the IANA Stewardship Transition By: Steve Crocker On March 14, 2014, 818 days ago, the U.S. National Telecommunications and Information Administration (NTIA) asked ICANN to convene the global Internet community to develop proposals to transition the stewardship of the IANA functions to the multistakeholder community. It also called for enhancements toICANN’s accountability mechanisms. Today, NTIA released a comprehensive evaluation of the proposals. I am very pleased with NTIA’s finding that the community-developed proposals met its stringent criteria. It is an important recognition of the entire community and its tireless work to reach this important milestone. We appreciate NTIA’s efficient and thorough review of the transition proposals. In the meantime, ICANNstaff and community members continue to plan and prepare for a timely and successful implementation of the proposals. We thank everyone involved for their support and hard work to see the transition through to this point. There is still more work to come, but this moment should serve as a validation of your time and effort in this process. We are one step closer to seeing the transition many of us have been working towards for years, to ensure an open, interoperable Internet for years to come.

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FW: NTIA's IANA Stewardship Transition Proposal Assessment
by Jonathan Robinson June 9, 2016

June 9, 2016

All, Please be aware of this communication from Ashley Heineman at NTIA. Well done all! Lise & Jonathan From: Heineman, Ashley [mailto:AHeineman@ntia.doc.gov] Sent: 09 June 2016 15:12 To: 'jrobinson(a)afilias.info' <jrobinson(a)afilias.info>; fuhr(a)etno.eu Subject: NTIA's IANA Stewardship Transition Proposal Assessment Hello Jonathan and Lise, I wanted you both to know that NTIA just posted its IANA Stewardship Transition Proposal Assessment. The entire assessment report is attached and also available at: http://www.ntia.doc.gov/report/2016/iana-stewardship-transition-proposal-ass essment-report. Press release and other relevant materials are posted on NTIA's main page at http://www.ntia.doc.gov/. Thank you so much for all your hard work and dedication (as well as that of the entire CWG and names community) through this process. Feel free to contact me if you have any questions about the assessment. Ashley Heineman NTIA 202 482 0298

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Process for IANA Bylaws - CWG Questions & Issues from Sidley
by Jonathan Robinson June 9, 2016

June 9, 2016

All, The substance and process for dealing with CWG Bylaws was discussed this on last week's CWG call and then followed up by Lise & myself. Based on the discussions within the CWG, we propose the following course of action in order to get through the work as efficiently as possible. 1. Chairs will make a first attempt at answering / providing relevant input on the Sidley questions 2. Staff will review chairs' input for consistency with the CWG meeting discussions 3. Answers / input to be shared with IOTF group for further review / development 4. Answers / input to be shared with CWG for further review / development 5. Answers / input to be shared via Client Committee with Sidley for incorporation into IANA Bylaws Thank-you Lise & Jonathan

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Process for IANA Bylaws - CWG Questions & Issues from Sidley
by Grace Abuhamad June 8, 2016

June 8, 2016

Dear all, Per the email below, steps 1 & 2 have been completed: the CWG-Stewardship Chairs have provided initial responses, and the staff have matched these responses to the transcript of the CWG-Stewardship meeting from last week. The initial responses are available in a Google doc for the IOTF’s comments at: https://docs.google.com/document/d/1rmsp569qRxkWtNSNrJsZzENxFKLwbXVcTDWSGZJ…. Please note that the CWG-Stewardship list is copied for information. Anyone on either of these lists should feel free to review and comment on the initial responses, but the responsibility lies primarily with the IOTF at this stage. I will let the Chairs clarify the timeline for review, but my understanding is that we would like to have CWG-Stewardship sign-off in time (or during) the CWG-Stewardship meeting on Thursday 16 June. Following group sign-off, the Client Committee would then be able to share the responses with Sidley for incorporation into the PTI Bylaws. Thank you, Grace -- Grace Abuhamad Manager, Public Policy ICANN | Internet Corporation for Assigned Names and Numbers 801 17th Street NW, Suite 400 | Washington, DC 20006 Direct: +1 202 249 7545 | Mobile: +1 310 200 7638 Interested in the IANA Stewardship Transition? LEARN MORE. STAY UPDATED. FOLLOW. ENGAGE. From: <cwg-stewardship-bounces(a)icann.org> on behalf of Jonathan Robinson <jrobinson(a)afilias.info> Organization: Afilias Reply-To: Jonathan Robinson <jrobinson(a)afilias.info> Date: Monday, June 6, 2016 at 4:04 AM To: "cwg-stewardship(a)icann.org" <cwg-stewardship(a)icann.org> Subject: [CWG-Stewardship] Process for IANA Bylaws - CWG Questions & Issues from Sidley All, The substance and process for dealing with CWG Bylaws was discussed this on last week’s CWG call and then followed up by Lise & myself. Based on the discussions within the CWG, we propose the following course of action in order to get through the work as efficiently as possible. 1. Chairs will make a first attempt at answering / providing relevant input on the Sidley questions 2. Staff will review chairs’ input for consistency with the CWG meeting discussions 3. Answers / input to be shared with IOTF group for further review / development 4. Answers / input to be shared with CWG for further review / development 5. Answers / input to be shared via Client Committee with Sidley for incorporation into IANA Bylaws Thank-you Lise & Jonathan

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PCST - Draft Cost Analysis for the IANA Transition Stewardship and Accountability Work
by Lise Fuhr June 7, 2016

June 7, 2016

Dear CWG, Please find attached the draft report on historical costs and the forecast for the remainder of FY16 prepared by the PCST team for the IANA Transition Stewardship and Accountability. Please be aware that this is a draft and the CWG and CCWG Co-chairs have sent our common comments to the PCST team – see attached email. We have been told that once this draft is approved it will be circulated to the SO and AC leadership. Then the next task for PCST is to prepare cost estimates for FY17 for the IANA Transition Stewardship and Accountability Work. The CWG Co-chairs have written to PCST in order to underline that while we believe it is very efficient that Sidley works directly with ICANN legal this makes it impossible for the Co-chairs to make an estimate of the future cost. Therefore the estimate in relation to PTI formation documents and the ICANN/PTI agreement should be referred to ICANN legal to provide. Best regards, Jonathan and Lise

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Proposed Principal Terms of IANA Intellectual Property Agreements
by Lise Fuhr June 3, 2016

June 3, 2016

Dear CWG, The Client Committee has received the attached documents from Sidley as a preliminary advice in relation to the IANA IPR. We are going to briefly discuss the document on the CWG meeting today and Sidley will be attending the call. This document has been sent to the two other communities, numbering and protocol, for their information today. We still need to discuss the feedback from their advisors. Best regards, Jonathan and Lise

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