Dear members of the CWG Stewardship, Below, please find the meeting notes from the IOTF Call #9. The presentation material, transcript, and AC room and audio recordings are now posted at https://www.icann.org/stewardship-implementation under "Meetings & Work Sessions" section. *** Meeting Notes *** Implementation Oversight Task Force (ITOF) call #09 20 May 2016 @ 15:00 UTC Please note that this meeting is being recorded. To mute or Unmute, select *6 (Star-Six) If you would like to review the last call(s), the recordings and presentation materials are posted publicly here: https://www.icann.org/stewardship-implementation Agenda: 1. Opening Remarks 2. Implementation Items * RZERC charter * CSC request for appointment * PTI formation documents 3. AOB a. IANA IPR Timing 4. Closing Remarks Notes: Apology: Lise Fuhr Paul Kane Avri Doria Decisions: RZERC Charter * Title: Incorporate the edits to spell out RZERC * Composition: Incorporate edits to first sentence * Composition: Remove last added sentence, but take the edit of first sentence suggested by Seun (Comment [A5]) * Meeting: Incorporate the edits of "Meetings may take place with remote participation (using appropriate technology) or in-person. Email discussions do not constitute meetings." * Voting & Quorum: Incorporate Chuck's suggestion (Comment [A8]) * Voting & Quorum: Change the title of the section to "Decisions" * Voting & Quorum: Do not take the suggested edits by Eduard (Comment [A9]) * Records of Proceedings: Incorporate suggested language by Jonathan "Committee meetings shall be recorded wherever possible. Any minutes or other records prepared shall be posted as soon as possible following approval by the committee." * Conflict of Interest: Change "confirm adherence" to "identify potential conflicts of interest in their committee service." * Review: Incorporate the edit suggested by Seun (Comment [A14]) Action Items: * Update the RZERC term sheet based on the feedback and change the format into a charter (ICANN) * Share the CSC materials with CWG (ICANN) * Contact client committee about review timing for PTI formation document (ICANN) * Check with ICANN legal & finance regarding the evaluation of IANA IPR (ICANN) ***Chat History*** Yuko Green: Who may be #1037? Jonathan Robinson: I am live on audio. Jonathan Robinson: Hello all Yuko Green: Hello everybody, welcome to IOTF Call #9. We will get started shortly. Yuko Green: who may be # 8753? Greg Shatan: An interest does not necessarily imply a conflict of interest. If it did, ICANN couldn't function. James Gannon: Agree Greg Shatan: Agree that we should not take Seun's edit. matthew shears: if the appointment of membrs is up to internal processes then why specifiy 5 years Russ Housley: I can barely hear Jonathan Cheryl Langdon-Orr (CLO): Yup keep the erspective here Cheryl Langdon-Orr (CLO): agree Cheryl Langdon-Orr (CLO): and the GNSO Guidelines for WG Guidelines has a set of agreed definitions of Consensus we could reference Greg Shatan: I won't die in a ditch over this. Cheryl Langdon-Orr (CLO): yup James Gannon: If it has a meeting over VOIP is that not a meeting? Support removing it matthew shears: why even specify just say electronically or face to face. Greg Shatan: "internet based discussions" is a very vague term. Alissa Cooper: agree matthew James Gannon: Agree with matt Greg Shatan: Let's remember this is only a term sheet.... Cheryl Langdon-Orr (CLO): Excellent Jonethn! Alissa Cooper: is anyone really liable to confuse email for a meeting? James Gannon: Simplify Greg Shatan: That last sentence is rather silly. Cheryl Langdon-Orr (CLO): One wuld hope Not Alissa Jonathan Robinson: Meetings may take place with remote participation (using appropriate technology) or in-person. Email discussions do not consititue meetings. James Gannon: +1 Johantahn language Cheryl Langdon-Orr (CLO): Yep Alissa Cooper: looks good Greg Shatan: +1 to James's spelling of "Jonathan." Chuck Gomes: Well done Jonathan. James Gannon: Working 3 laptops and 2 meeting Greg, Im surprised I didint call him Jane =) James Gannon: Support Yuko Green: Cheryl, may i suggest you mute your audio? James Gannon: Too much detail and not in proposal Cheryl Langdon-Orr (CLO): I agree with Alan James Gannon: Title it decision making Cheryl Langdon-Orr (CLO): Faire enough point Greg Cheryl Langdon-Orr (CLO): and yes Decision Making works James Chuck Gomes: Concensus and voting don't match. Cheryl Langdon-Orr (CLO): YES TO Decisions and no Quorum in title Cheryl Langdon-Orr (CLO): lests KISS this Yes Alan James Gannon: Agree Russ Housley: Agree, that it too much granularity Cheryl Langdon-Orr (CLO): So true Russ James Gannon: As soon as possible following approval is pretty standard boilerplate, I suggest just leaving as normal Cheryl Langdon-Orr (CLO): YUP matthew shears: agree Cheryl Langdon-Orr (CLO): ONE WOULD THIK SO Chuck but that would be covered in just oopenly and transparently James Gannon: Yup that would work Greg Shatan: +1 Alan Greg Shatan: "other records" covers recordings, minutes, transcripts, courtroom artwork, etc. Cheryl Langdon-Orr (CLO): Any Munites prepared should be .. ... ... Cheryl Langdon-Orr (CLO): that was an edit to Jonethans language Jonathan Robinson: Committee meetings shall be recorded whereever possible. Any minutes or other records prepared shall be posted as soon as possible following approval by the committee. matthew shears: + 1 Cheryl Langdon-Orr (CLO): Perfect Jonathan Yuko Green: Thank you for typing that up, Jonathan Cheryl Langdon-Orr (CLO): fine Cheryl Langdon-Orr (CLO): doubt it adds anything but nit dying in a ditch either Russ Housley: Where will the final RZERC Charter be posted? Chuck Gomes: I understood that a charter would be created from the term sheet. Chuck Gomes: But I am okay just having a term sheet. Chuck Gomes: Should we call it RZERC Guidelines? matthew shears: it is a review committee - and it does have an important role - shouldn't it have a charter Greg Shatan: The AC/SOs are essentially "chartered" in the ICANN Bylaws, and then make their own rules. WGs are chartered and follow rules generally set for them. Alan Greenberg: I am happy to do whatever other want as long as it will not take a lot more of our time. Greg Shatan: Will it at least be written in complete sentences? matthew shears: + 1 Cheryl Langdon-Orr (CLO): Fine plan Trang Greg Shatan: Please use the word "Whereas" at least once, just to satisy my legalistic urges. Thank you. Cheryl Langdon-Orr (CLO): Gre !;-) Cheryl Langdon-Orr (CLO): GreG Trang Nguyen: @Greg: noted James Gannon: no objection here Chuck Gomes: I reviewed it and had no issues. Cheryl Langdon-Orr (CLO): yup fine to issue IMO James Gannon: I honestly havent had time to review yet was planning to over the weekend James Gannon: Day jobs and all that =) Cheryl Langdon-Orr (CLO): that makes sense Trang Russ Housley: I cannot hear anyone speaking right now James Gannon: Agree, I will note that from my design team persective I saw references to our C7.3 sections so happy from that sense Russ Housley: You are back .... Russ Housley: I think thet the RIRs proposal requires the IPR be transferred before the NTIA exits Russ Housley: @Greg: I think the timeline requires parallel review Greg Shatan: @Russ, agree and that is how we're proceeding. James Gannon: Hmm valutation of the assets needs to be done very carefully Russ Housley: The concept of a valuation is new to me. Cheryl Langdon-Orr (CLO): THAT IS MY UNDERSTANDING AS WELL James Gannon: Thi is not a normal business transcation Cheryl Langdon-Orr (CLO): TRUE Alissa Cooper: this seems like something icann could decide to do any time before the transfer James Gannon: Yes but in those cases its normal to value at 1$ or equivalent Cheryl Langdon-Orr (CLO): yes could be done Now Jonathan Robinson: I am not an expert on this. Suggest Trang checks with ICANN fincance / legal Chuck Gomes: Agree Jonathan. Greg Shatan: James -- that is price -- value is a different issue. Chuck Gomes: Thanks all. Productive meeting James Gannon: Thanks all James Gannon: Agree Greg btw Greg Shatan: It used to be a peppercorn rather than $1... James Gannon: lol Greg Shatan: Bye all! Cheryl Langdon-Orr (CLO): byr Trang Nguyen: Bye everyone. Thank you. matthew shears: as long as it does not inolve congressional approval Yuko Green Strategic Programs Manager Global Domains Division Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +1 310 578 8693 Mobile: +1 310 745 1517 E-mail: <mailto:yuko.green@icann.org> yuko.green@icann.org <http://www.icann.org/> www.icann.org