Dear Alejandra, Thank you so much for your prompt response and the questions. Please find the answers to your questions from support staff below: 1. This is for the Empowered Community Administration to decide. Thank you for your proposal. 2. The ICANN org presenter is likely to be Sam Eisner. We will notify the ECA if that changes. 3. There will be members of the ICANN Board present. After the Board decision, ICANN will notify the ECA with more specifics about who from the ICANN Board intends to present during the Community Forum. 4. Yes. ICANN org will activate its communications plan to inform the community of the Community Forum after the Board decision. 5. The Empowered Community has the full Approval Action Community Forum time set out in the Bylaws, as well as the right to call more than one Community Forum during this time (if necessary). Assuming a notice to the Empowered Community on 10 November, the Empowered Community Approval Action Community Forum time runs until 10 December 2024, at which point the Empowered Community then has 21 days within which to deliberate on the approval. Best regards, Ozan Sahin (on behalf of the staff supporting Empowered Community Administration) From: Alejandra Reynoso Barral <alejandra.reynoso@gmail.com> Date: 1 November 2024 Friday at 20:54 To: Ozan Sahin <ozan.sahin@icann.org> Cc: "ecadmin@icann.org" <ecadmin@icann.org> Subject: [Ext] Re: [ECAdmin] Empowered Community Approval Action Community Forum Dear Ozan and All Assuming that the Board will finalize its decision on the 10th of November and the ECA will receive the Secretary's Notice promptly, the ccNSO is in favor of having the Approval Action Community Forum at ICANN 81, however with the caveat that we have some questions that need to be answered first: 1. Who will Chair the Community Forum? Due to the nature of the topic, I propose it should be either the gNSO ECA representative or the gNSO Chair. 2. Who will present from ICANN Org? Last time it was Sam Eisner. 3. Who from the ICANN Board will be present? 4. Is there a communication plan to announce the Community Forum properly? 5. How will the timing of the Community Forum as part of ICANN81 affect the Approval Action Community Forum Period? Best regards, Alejandra ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. ******************************************* On Thu, Oct 31, 2024 at 6:00 PM Ozan Sahin via ECAdmin <ecadmin@icann.org<mailto:ecadmin@icann.org>> wrote: Dear Empowered Community Administration representatives, On 7 August 2024, ICANN Board opened a Public Comment proceeding on the “Proposed Fundamental Bylaws Amendments Related to the Grant Program.” This proceeding closed on 16 September 2024: https://www.icann.org/en/public-comment/proceeding/proposed-fundamental-byla... The ICANN Board reviewed these Fundamental Bylaws amendments during its meeting on 24 October 2024. As a result of its review and discussion, the Board indicated that “...it intends to take an action to approve the amendment of the Fundamental Bylaws at Article 4, Section 4.2(d) and Section 4.3(c), as posted for public comment when it has sufficient attendance to achieve the required voting threshold for a Fundamental Bylaws amendment.” https://www.icann.org/en/board-activities-and-meetings/materials/approved-re.... The Board intends to complete its action on the Fundamental Bylaws amendments no later than 10 November 2024, and the ICANN Secretary will deliver written notice to Empowered Community Administration as required by the ICANN Bylaws. Delivery of the Secretary’s Notice will (1) require Decisional Participants to “promptly inform their constituents” of the delivery of such notice; and (2) trigger an Approval Action Community Forum, relating to the Grant Program, to be convened and concluded during the period beginning upon the Approval Action Board Notification Date and ending at 23:59 (Pacific time) on the 30th day after the Approval Action Board Notification Date; or during the next scheduled ICANN public meeting. Please refer to Article 1.2, Annex D of the ICANN Bylaws for additional details on the Empowered Community Approval Process https://www.icann.org/resources/pages/governance/bylaws-en/#annexD and note that an Approval Action Community Forum is convened at the direction of the EC Administration. In anticipation of a potential Approval Action Community Forum on this topic at ICANN81, support staff for the Empowered Community Administration has worked with the ICANN81 planning team to add a placeholder to the ICANN81 schedule, for a Community Forum to be held on Thursday, 14 November 2024 at 06:00-07:00 UTC (09:00-10:00 Istanbul time). We are providing you with an update on this Fundamental Bylaws amendment process so that you can inform your communities accordingly. Please let us know whether the Empowered Community Administration prefers to hold this Approval Action Community Forum in the form of a teleconference to be held within 30 days from the receipt of Approval Action Board Notice, or as an in-person meeting during ICANN81 on 14 November 2024. It is also possible to convene a Community Forum in person during ICANN81 and have a further Community Forum in the form of a teleconference within the Approval Action Community Forum, if the Empowered Community wishes to do so. We will be happy to assist with any questions you may have about the process. Best regards, Ozan Sahin (on behalf of the staff supporting Empowered Community Administration) _______________________________________________ ECAdmin mailing list -- ecadmin@icann.org<mailto:ecadmin@icann.org> To unsubscribe send an email to ecadmin-leave@icann.org<mailto:ecadmin-leave@icann.org> _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos). You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.