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Clarification proxy/alterates for EPDP meetings
by Nathalie Peregrine July 4, 2018

July 4, 2018

Dear all, There appears to be confusion regarding the use of the proxy and or temporary alternate form for the upcoming EPDP DT meeting on the 5th July 2018 and indeed the following meetings. These are not GNSO Council meetings and therefore no proxy nor alternate can be put forward in case of an absence. Forms submitted for the EPDP DT will not be taken in account. Fellow EPDP DT members from the same constituency or stakeholder group can instead relay your position on your behalf in case of an absence, and you are encouraged to share your thoughts on the mailing list ahead of time. You are however very welcome to continue submitting proxy and temporary alternate forms for GNSO Council meetings (next one: 19 July 2018 at 12:00 UTC). Please let me know if you have any questions or concerns, Kind regards, Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

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CLARIFICATION: Announcement for Expressions of Interest for EPDP Team Chair position has been posted
by Austin, Donna July 2, 2018

July 2, 2018

Dear Colleagues I understand the announcement today regarding the EOI has caused confusion among some of you, primarily because the text used had not been considered fully and agreed by the Council. Given the time constraints that we are under to commence the EPDP, Heather, Rafik and I met on Thursday afternoon after the wrap up session and agreed that we would aim to publish the EOI today. Marika sent a note to the epdp-dt mailing list with proposed text and calling for input by UTC 18.00 on Friday 29 June. Ayden and I had some comments and these were taken into account and reflected in the announcement. Perhaps what we were unclear about was the inclusion of some of the additional text and Annex A—Chair Responsibilities and Expectations in the announcement. To the extent that there is concern about any of the text contained in the EOI could I ask that you respond to this email identifying the concerns and we will endeavor to make amends. On behalf of Council leadership, I sincerely apologise for the confusion. I hope that this does not create any distrust in the process that we are currently undertaking. I hope that we all can continue with the constructive engagement. Regards Donna obo of the Council Leadership Team From: Epdp-dt [mailto:epdp-dt-bounces@icann.org] On Behalf Of Marika Konings Sent: Monday, July 02, 2018 1:32 PM To: council(a)gnso.icann.org; epdp-dt(a)icann.org Subject: [Epdp-dt] Announcement for Expressions of Interest for EPDP Team Chair position has been posted Dear All, Please note that the announcement to call for expressions of interest for the EPDP Team Chair position has now been posted (see https://www.icann.org/news/announcement-2018-07-02-en<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_news_ann…>). You are encouraged to share this announcement with your respective groups and anyone else who may be interested. Best regards, Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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Announcement for Expressions of Interest for EPDP Team Chair position has been posted
by Marika Konings July 2, 2018

July 2, 2018

Dear All, Please note that the announcement to call for expressions of interest for the EPDP Team Chair position has now been posted (see https://www.icann.org/news/announcement-2018-07-02-en) You are encouraged to share this announcement with your respective groups and anyone else who may be interested. Best regards, Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

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Reminder: FW: EPDP Charter Templates for providing additional feedback
by Marika Konings July 2, 2018

July 2, 2018

Reminder – please make sure that you review the input received to date on the different sections of the charter that can be found in the google docs listed below and add any perspectives that may be missing. Similarly, if you have any proposals for compromise language that addresses the different viewpoints expressed, please add your proposals to the google doc. Thanks, Marika From: Epdp-dt <epdp-dt-bounces(a)icann.org> on behalf of Caitlin Tubergen <caitlin.tubergen(a)icann.org> Date: Thursday, June 28, 2018 at 17:50 To: "Austin, Donna via Epdp-dt" <epdp-dt(a)icann.org> Subject: [Epdp-dt] EPDP Charter Templates for providing additional feedback Dear Drafting Team Members, Thank you for all of your work at ICANN62. In an effort to catalogue feedback in one place and avoid version control issues, ICANN Staff has created Google Doc templates that you may use to continue to provide feedback on the draft charter. Each template provides: * The current text in the charter * A section for comments/concerns/feedback * Proposed compromise text (if any) The templates are divided by category so that you will be able to zero in on the categories you would like to provide additional feedback on. Additionally, multiple templates prevent one template from becoming too long and unwieldy. We have done our best to input the comments received via the list so far, but please feel free to comment on the text if your feedback was inadvertently omitted. If you would like to provide additional feedback, please be sure to put your name next to the feedback so it is clear who is making the suggestion(s). Here are the links to the templates: * Scope<https://docs.google.com/document/d/1x2k9e3w752j-C_Ix43A7HSDV2G-_zXlyzZozei4…> * Membership Criteria<https://docs.google.com/document/d/1qjvx_fQJgfJnIx5EUV7cW4PbRA_qTE0Njp7tHPs…> * EPDP Team<https://docs.google.com/document/d/1I3LJkIN1Xdp8lW92fLq5d_bLgFv7gWQvOb9mgVS…> * Key Metrics Considerations<https://docs.google.com/document/d/1bFfgCRKYz0iXnVrP7-oD0jqsmgsmOXyhhD62BwM…> * Leadership<https://docs.google.com/document/d/1dp8PEa4Y2_ezAMc-HKR0nMchcFvDGkPbs5XLBsi…> * Recommended Working Methods and Resources<https://docs.google.com/document/d/1rWqSqp0JDSx96Q6RWfQJUuh_aYfgzNJ2hS055gC…> * Problem/Issue Escalation & Resolution Processes<https://docs.google.com/document/d/1vYQAg35xYqB1SjYlu4NxNr9NQ6QSi8v9xnlzq3O…> * Decision-Making Methodologies<https://docs.google.com/document/d/128eGEVR8WCUmviCWEiXVHu1EK8-J398p5JVn9AB…> * Problem/Issue Escalation & Resolution Processes<https://docs.google.com/document/d/128eGEVR8WCUmviCWEiXVHu1EK8-J398p5JVn9AB…> * Deliverables and Timeframes<https://docs.google.com/document/d/1L0zcx1CxemaPNH0_5PbR_uQS38V-lXhdgjZSmF-…> If you have any questions or concerns, please let me know. Kind regards, and safe travels, Caitlin Caitlin Tubergen Policy Senior Manager - GNSO ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office: +1 310 578 8666 Mobile: +1 310 699 5326 Email: caitlin.tubergen(a)icann.org<mailto:caitlin.tubergen@icann.org>

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Candidate Confidentiality
by Austin, Donna July 2, 2018

July 2, 2018

All Apologies for missing this discussion yesterday. I want to express my reservations about the agreement that the EPDP Chair candidate names be made public. I believe they should be confidential or, at a minimum, the candidates should at least have the option to decide whether they wish to have their candidacy made public. Given the subject matter of this PDP, I thought we might be a bit more sensitive to privacy. I’m also disappointed that the selection task falls to the leadership team. We established a standing selection committee for this purpose. I understand the concerns about being able to undertake the task quickly, but this same pressure will be on the leadership team as well. If the candidate names are public this also puts considerable pressure on the leadership team in terms of lobbying and claims of bias in selection etc. We may also have potential conflicts of interest arise and as there is only three of us this would leave the job to two. The SSC is more representative of the GNSO and has a methodology in place for selections as a result of the processes they’ve undertaken to date. Thanks Donna Sent from my iPhone 100

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Working Methods
by Ayden Férdeline July 1, 2018

July 1, 2018

Hi all, I would like to request several revisions be made to the EPDP Working Methods please: 1) All meetings must be recorded and transcribed. Please revise this text from: In addition to the standard services provided to GNSO PDP Working Groups such as policy staff support, mailing lists and regular conference calls, including recording and transcription where needed (frequency and duration to be decided by EPDP team), the EPDP team will need appropriate support to: To: All calls of the EPDP must be recorded and transcribed, and said recordings and call transcriptions must be publicly accessible from the ICANN website. Standard support offered to GNSO PDP Working Groups, including but not limited to the provision of a wiki space, archived mailing lists, and conference call facilities, will be required. In addition, the EPDP will need appropriate support to: 2) Google Docs may only be used in conjunction with Google Vault. Please revise the text from: the EPDP Team should consider which tools provide the best flexibility to facilitate online collaboration, such as the wiki and Google docs. To: the EPDP Team should consider which tools provide the best flexibility to facilitate online collaboration, but it must do so in accordance with the principles of accountability and transparency that are so important to the GNSO. If Google Docs or other G Suite products are used, it must be used in conjunction with Google Vault, which logs data for archival purposes. Similarly, if other tools are used, they may be used only if they preserve information to a level that meets or exceeds eDiscovery standards in California, being the location of ICANN's headquarters. 3) Translation of executive summary and recommendations of the initial report for public comment, and of the entire final report, into ICANN's official languages. Suggested text: The substantive work of the EPDP must be translated into ICANN's official languages in order to provide non-English-fluent stakeholders with an equal level of access to review the work of the EPDP. For the initial report(s), this must consist of the executive summary and recommendations, and for the final report, this must be a translation of the entire report. Kind regards, Ayden Férdeline

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California Consumer Privacy Act of 2018
by Ayden Férdeline July 1, 2018

July 1, 2018

While this law takes effect from 1 January 2020, given its similarities to the GDPR and the fact it has been adopted in ICANN's place of incorporation, I would suggest we should consider the impact of this piece of legislation on the work of the EPDP as well. California Unanimously Passes Historic Privacy Bill https://www.wired.com/story/california-unanimously-passes-historic-privacy-… Best wishes, Ayden Férdeline

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EPDP Charter Templates for providing additional feedback
by Caitlin Tubergen July 1, 2018

July 1, 2018

Dear Drafting Team Members, Thank you for all of your work at ICANN62. In an effort to catalogue feedback in one place and avoid version control issues, ICANN Staff has created Google Doc templates that you may use to continue to provide feedback on the draft charter. Each template provides: The current text in the charter A section for comments/concerns/feedback Proposed compromise text (if any) The templates are divided by category so that you will be able to zero in on the categories you would like to provide additional feedback on. Additionally, multiple templates prevent one template from becoming too long and unwieldy. We have done our best to input the comments received via the list so far, but please feel free to comment on the text if your feedback was inadvertently omitted. If you would like to provide additional feedback, please be sure to put your name next to the feedback so it is clear who is making the suggestion(s). Here are the links to the templates: Scope Membership Criteria EPDP Team Key Metrics Considerations Leadership Recommended Working Methods and Resources Problem/Issue Escalation & Resolution Processes Decision-Making Methodologies Problem/Issue Escalation & Resolution Processes If you have any questions or concerns, please let me know. Kind regards, and safe travels, Caitlin Caitlin Tubergen Policy Senior Manager - GNSO ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office: +1 310 578 8666 Mobile: +1 310 699 5326 Email: caitlin.tubergen(a)icann.org

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For your review - EOI Criteria for EPDP Team Chair
by Marika Konings June 30, 2018

June 30, 2018

Dear All, As discussed during today’s meeting, please find below the proposed EOI criteria for the EPDP Team Chair. Please send any feedback you may have by Friday 29 June at 18.00 UTC at the latest. Thanks, Marika ======================== The Expression of Interest should address the following issues: * Why they are interested in the position. * What particular skills they believe are important to Chairing the ePDP. * Their knowledge of the Temporary Specification * Their understanding of ICANN, the GNSO Policy Development Process and the domain name registration process * That they understand the time necessary required to Chair the ePDP and can commit to this role. * Conflict of interest statement * Include updated Statement of Interest (SOI) * Commitment to act neutrally Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

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Updated Draft Membership Structure
by Drazek, Keith June 28, 2018

June 28, 2018

Hi all, Attached is my updated version of the membership structure (following this mornings discussion), and also some very preliminary proposed text for the eventual resolution. Please send comments!! Thanks, Keith

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