One of the action items from the April 20 meeting was for me (actually for Tijani Ben Jemaa and me for the budget WG) to work on a draft of sections 6.1 and 6.2 of the At-Large improvements plan. This work's being coordinate by Seth Green. Seth's told us he thinks much of the work on 6.1 has already been done in earlier ALAC responses. I sent email I sent to Seth and Tijani with a first attempt at 6.2, please see below. Expect the budget committee will consider as next step, but would of course your welcome comments. Thanks, Adam At 6:35 PM +0900 4/27/10, Adam Peake wrote:
Seth, Hi.
And thanks for the offer of help!
I've made an attempt at a draft for 6.2 (see below), less sure about 6.1. [now moot]
6.2."Regarding meeting accommodations, ensure that At-Large representatives are given treatment equal to that of other funded communities", first try:
On numerous occasions ALAC volunteer representatives have been provided with substandard accommodation during ICANN meetings. Hotels At-Large representatives have been allocated have often been low quality, distant from the main meeting venue and the other main conference hotels. In addition to being low quality, often uncomfortable, inconvenient and on occasion unsafe, separation from the main body of ICANN volunteers, board and staff isolates At-Large representatives from important interaction and discussion. The ICANN community would benefit from all involved being able to interact more closely.
ALAC has repeatedly asked that At-Large representatives are provided with accommodation in the main conference hotel(s). ALAC sees no reason why there should be any difficulty in planning accommodation for At-Large representatives. ICANN annual budget allows for 25-27 At-Large representatives at each meeting, there should be no difficulty in adding this number of rooms to ICANN's block booking from the time first arrangements are made by the meeting planning team to final contracting with the hotels concerned.
About 6.1. "Review of additional At-Large information that would be useful, subsequent to improvements in financial reporting in FY2009-2010" I have less idea at the moment.
Tijani, what do you think about the draft for 6.2, does it capture your comments during the call? Any thoughts about part 6.1.
Best,
Adam