Advance publication of ICANN documents and meeting agendas
While I am unsure whether this is the best list for doing so, I wanted to follow up on a point raised by Marilyn Cade, I believe, during the last session of the recent NCPH intersessional meeting in Washington. In 2009, the ICANN Board adopted a Document Publication Operational Policy for International Public Meetings. This policy can be found at https://www.icann.org/en/system/files/files/document-publication-operational... . If, like me, you continue to encounter serious access problems with the ICANN website for the past several days, I attach a copy for ready reference. Basically the policy says that all documents for discussion at an ICANN international public meeting must be published three weeks in advance. The policy also contains the following regarding the agendas for meetings: "The document deadline applies to meeting agendas. Meeting agendas are defined as an overview of all public sessions taking place within the conference venue, both in the days before the official opening ceremony and after the final Board meeting. That overview should include: * a breakdown of topics to be discussed * a list of speakers/panelists split up according to relevant subject * an explanation of the session's goals and expected outcomes Hyperlinks to relevant documentation" ICANN's compliance with this policy over the years has been erratic at best. For most meetings, most documents are published by (or near) the three-week advance deadline. For some meetings, important documents do not appear until well after the deadline. (The upcoming Singapore meeting falls into the latter category, in my opinion.) The point that was raised at our intersessional was about agendas. For this upcoming meeting, the "full schedule" was published right around the 3-week deadline (which was January 19, I believe). But that schedule contained nothing beyond session titles, dates, times and venues. None of the bulleted items above were provided for any session. (By now, some material referenced in the bullets has been published for some sessions.) I don't think this is technical concern or a matter of nitpicking. Without advance dissemination of key documents and meaningful scheduling information, it is impossible to prepare effectively for these meetings; to encourage others (especially newcomers) to attend the meetings; or to achieve at these meetings more than a fraction of what we should be seeking to achieve. I have raised this concern at several ICANN public meetings in the past and plan to do so in appropriate fora in Singapore. I encourage others from both sides of our house to do so as well. Steve Metalitz, IPC Acting President
Steve, thanks so much for raising this.I have found the lack of agendas, especially in the senior staff organized sessions, a great challenge in briefing newcomers, as wellas an impairment to planning my own preparation and materials review. It does seem to be a basic level improvement. From: met@msk.com To: gnso-ncph-leadership@icann.org Date: Sun, 1 Feb 2015 23:28:33 +0000 Subject: [Gnso-ncph-leadership] Advance publication of ICANN documents and meeting agendas While I am unsure whether this is the best list for doing so, I wanted to follow up on a point raised by Marilyn Cade, I believe, during the last session of the recent NCPH intersessional meeting in Washington. In 2009, the ICANN Board adopted a Document Publication Operational Policy for International Public Meetings. This policy can be found at https://www.icann.org/en/system/files/files/document-publication-operational... . If, like me, you continue to encounter serious access problems with the ICANN website for the past several days, I attach a copy for ready reference. Basically the policy says that all documents for discussion at an ICANN international public meeting must be published three weeks in advance. The policy also contains the following regarding the agendas for meetings: “The document deadline applies to meeting agendas. Meeting agendas are defined as an overview of all public sessions taking place within the conference venue, both in the days before the official opening ceremony and after the final Board meeting. That overview should include: • a breakdown of topics to be discussed • a list of speakers/panelists split up according to relevant subject • an explanation of the session’s goals and expected outcomes Hyperlinks to relevant documentation” ICANN’s compliance with this policy over the years has been erratic at best. For most meetings, most documents are published by (or near) the three-week advance deadline. For some meetings, important documents do not appear until well after the deadline. (The upcoming Singapore meeting falls into the latter category, in my opinion.) The point that was raised at our intersessional was about agendas. For this upcoming meeting, the “full schedule” was published right around the 3-week deadline (which was January 19, I believe). But that schedule contained nothing beyond session titles, dates, times and venues. None of the bulleted items above were provided for any session. (By now, some material referenced in the bullets has been published for some sessions.) I don’t think this is technical concern or a matter of nitpicking. Without advance dissemination of key documents and meaningful scheduling information, it is impossible to prepare effectively for these meetings; to encourage others (especially newcomers) to attend the meetings; or to achieve at these meetings more than a fraction of what we should be seeking to achieve. I have raised this concern at several ICANN public meetings in the past and plan to do so in appropriate fora in Singapore. I encourage others from both sides of our house to do so as well. Steve Metalitz, IPC Acting President _______________________________________________ Gnso-ncph-leadership mailing list Gnso-ncph-leadership@icann.org https://mm.icann.org/mailman/listinfo/gnso-ncph-leadership
I agree too, although I blush to admit that I have contributed to not getting documents in on time for adequate review before meetings. Most of us have other lives as well, which we have to attend to during the week prior to the meeting, which means we cannot actually cram in the reading immediately prior to the event. Makes the huge amount of money spent on face to face meetings rather questionable. Stephanie Perrin On 2015-02-02 2:17, Marilyn Cade wrote:
Steve, thanks so much for raising this. I have found the lack of agendas, especially in the senior staff organized sessions, a great challenge in briefing newcomers, as well as an impairment to planning my own preparation and materials review.
It does seem to be a basic level improvement.
------------------------------------------------------------------------ From: met@msk.com To: gnso-ncph-leadership@icann.org Date: Sun, 1 Feb 2015 23:28:33 +0000 Subject: [Gnso-ncph-leadership] Advance publication of ICANN documents and meeting agendas
While I am unsure whether this is the best list for doing so, I wanted to follow up on a point raised by Marilyn Cade, I believe, during the last session of the recent NCPH intersessional meeting in Washington. In 2009, the ICANN Board adopted a Document Publication Operational Policy for International Public Meetings. This policy can be found at _https://www.icann.org/en/system/files/files/document-publication-operational... . If, like me, you continue to encounter serious access problems with the ICANN website for the past several days, I attach a copy for ready reference. Basically the policy says that all documents for discussion at an ICANN international public meeting must be published three weeks in advance. The policy also contains the following regarding the agendas for meetings: “The document deadline applies to meeting agendas. Meeting agendas are defined as an overview of all public sessions taking place within the conference venue, both in the days before the official opening ceremony and after the final Board meeting. That overview should include: • a breakdown of topics to be discussed • a list of speakers/panelists split up according to relevant subject • an explanation of the session’s goals and expected outcomes Hyperlinks to relevant documentation” ICANN’s compliance with this policy over the years has been erratic at best. For most meetings, most documents are published by (or near) the three-week advance deadline. For some meetings, important documents do not appear until well after the deadline. (The upcoming Singapore meeting falls into the latter category, in my opinion.) The point that was raised at our intersessional was about agendas. For this upcoming meeting, the “full schedule” was published right around the 3-week deadline (which was January 19, I believe). But that schedule contained nothing beyond session titles, dates, times and venues. None of the bulleted items above were provided for any session. (By now, some material referenced in the bullets has been published for some sessions.) I don’t think this is technical concern or a matter of nitpicking. Without advance dissemination of key documents and meaningful scheduling information, it is impossible to prepare effectively for these meetings; to encourage others (especially newcomers) to attend the meetings; or to achieve at these meetings more than a fraction of what we should be seeking to achieve. I have raised this concern at several ICANN public meetings in the past and plan to do so in appropriate fora in Singapore. I encourage others from both sides of our house to do so as well. Steve Metalitz, IPC Acting President
_______________________________________________ Gnso-ncph-leadership mailing list Gnso-ncph-leadership@icann.org https://mm.icann.org/mailman/listinfo/gnso-ncph-leadership
_______________________________________________ Gnso-ncph-leadership mailing list Gnso-ncph-leadership@icann.org https://mm.icann.org/mailman/listinfo/gnso-ncph-leadership
Stephanie, I think that this is in general about having agendas, speakers confirmed, with documents also submitted in timely manner. There may need to be a process for requesting an extension, perhaps. Perhaps ICANN is doing too much in some cases, but in fact, the lateness of doc arrival also limits the preparation of those who are participants. Face to face meetings are important for debating particularly disparate views. :-) M Sent from my iPad
On Feb 2, 2015, at 8:48 AM, Stephanie Perrin <stephanie.perrin@mail.utoronto.ca> wrote:
I agree too, although I blush to admit that I have contributed to not getting documents in on time for adequate review before meetings. Most of us have other lives as well, which we have to attend to during the week prior to the meeting, which means we cannot actually cram in the reading immediately prior to the event. Makes the huge amount of money spent on face to face meetings rather questionable. Stephanie Perrin
On 2015-02-02 2:17, Marilyn Cade wrote: Steve, thanks so much for raising this. I have found the lack of agendas, especially in the senior staff organized sessions, a great challenge in briefing newcomers, as well as an impairment to planning my own preparation and materials review.
It does seem to be a basic level improvement.
From: met@msk.com To: gnso-ncph-leadership@icann.org Date: Sun, 1 Feb 2015 23:28:33 +0000 Subject: [Gnso-ncph-leadership] Advance publication of ICANN documents and meeting agendas
While I am unsure whether this is the best list for doing so, I wanted to follow up on a point raised by Marilyn Cade, I believe, during the last session of the recent NCPH intersessional meeting in Washington.
In 2009, the ICANN Board adopted a Document Publication Operational Policy for International Public Meetings. This policy can be found at https://www.icann.org/en/system/files/files/document-publication-operational... . If, like me, you continue to encounter serious access problems with the ICANN website for the past several days, I attach a copy for ready reference.
Basically the policy says that all documents for discussion at an ICANN international public meeting must be published three weeks in advance. The policy also contains the following regarding the agendas for meetings:
“The document deadline applies to meeting agendas. Meeting agendas are defined as an overview of all public sessions taking place within the conference venue, both in the days before the official opening ceremony and after the final Board meeting. That overview should include:
• a breakdown of topics to be discussed • a list of speakers/panelists split up according to relevant subject • an explanation of the session’s goals and expected outcomes Hyperlinks to relevant documentation”
ICANN’s compliance with this policy over the years has been erratic at best. For most meetings, most documents are published by (or near) the three-week advance deadline. For some meetings, important documents do not appear until well after the deadline. (The upcoming Singapore meeting falls into the latter category, in my opinion.)
The point that was raised at our intersessional was about agendas. For this upcoming meeting, the “full schedule” was published right around the 3-week deadline (which was January 19, I believe). But that schedule contained nothing beyond session titles, dates, times and venues. None of the bulleted items above were provided for any session. (By now, some material referenced in the bullets has been published for some sessions.)
I don’t think this is technical concern or a matter of nitpicking. Without advance dissemination of key documents and meaningful scheduling information, it is impossible to prepare effectively for these meetings; to encourage others (especially newcomers) to attend the meetings; or to achieve at these meetings more than a fraction of what we should be seeking to achieve.
I have raised this concern at several ICANN public meetings in the past and plan to do so in appropriate fora in Singapore. I encourage others from both sides of our house to do so as well.
Steve Metalitz, IPC Acting President
_______________________________________________ Gnso-ncph-leadership mailing list Gnso-ncph-leadership@icann.org https://mm.icann.org/mailman/listinfo/gnso-ncph-leadership
_______________________________________________ Gnso-ncph-leadership mailing list Gnso-ncph-leadership@icann.org https://mm.icann.org/mailman/listinfo/gnso-ncph-leadership
_______________________________________________ Gnso-ncph-leadership mailing list Gnso-ncph-leadership@icann.org https://mm.icann.org/mailman/listinfo/gnso-ncph-leadership
_______________________________________________ Gnso-ncph-leadership mailing list Gnso-ncph-leadership@icann.org https://mm.icann.org/mailman/listinfo/gnso-ncph-leadership
Hi
On Feb 2, 2015, at 12:28 AM, Metalitz, Steven <met@msk.com> wrote:
While I am unsure whether this is the best list for doing so,
I’d think the SOACSGC chairs list also would be good, unless we had a house-speciific concern.
I wanted to follow up on a point raised by Marilyn Cade, I believe, during the last session of the recent NCPH intersessional meeting in Washington.
In 2009, the ICANN Board adopted a Document Publication Operational Policy for International Public Meetings. This policy can be found at https://www.icann.org/en/system/files/files/document-publication-operational... <https://www.icann.org/en/system/files/files/document-publication-operational...> . If, like me, you continue to encounter serious access problems with the ICANN website for the past several days, I attach a copy for ready reference.
Basically the policy says that all documents for discussion at an ICANN international public meeting must be published three weeks in advance. The policy also contains the following regarding the agendas for meetings:
“The document deadline applies to meeting agendas. Meeting agendas are defined as an overview of all public sessions taking place within the conference venue, both in the days before the official opening ceremony and after the final Board meeting. That overview should include:
• a breakdown of topics to be discussed • a list of speakers/panelists split up according to relevant subject • an explanation of the session’s goals and expected outcomes Hyperlinks to relevant documentation”
ICANN’s compliance with this policy over the years has been erratic at best. For most meetings, most documents are published by (or near) the three-week advance deadline. For some meetings, important documents do not appear until well after the deadline. (The upcoming Singapore meeting falls into the latter category, in my opinion.)
And sessions have been moving around after the schedule was released and I spent time downloading all the .ics files, so had to go through it again and adjust.
The point that was raised at our intersessional was about agendas. For this upcoming meeting, the “full schedule” was published right around the 3-week deadline (which was January 19, I believe). But that schedule contained nothing beyond session titles, dates, times and venues. None of the bulleted items above were provided for any session. (By now, some material referenced in the bullets has been published for some sessions.)
I don’t think this is technical concern or a matter of nitpicking. Without advance dissemination of key documents and meaningful scheduling information, it is impossible to prepare effectively for these meetings; to encourage others (especially newcomers) to attend the meetings; or to achieve at these meetings more than a fraction of what we should be seeking to achieve.
I have raised this concern at several ICANN public meetings in the past and plan to do so in appropriate fora in Singapore. I encourage others from both sides of our house to do so as well.
Sure, although I tend to think a joint letter to the board gets more attention and response than oral statements. Best Bill
Steve Metalitz, IPC Acting President
<ICANN document policy (6645924).pdf>_______________________________________________ Gnso-ncph-leadership mailing list Gnso-ncph-leadership@icann.org <mailto:Gnso-ncph-leadership@icann.org> https://mm.icann.org/mailman/listinfo/gnso-ncph-leadership <https://mm.icann.org/mailman/listinfo/gnso-ncph-leadership>
********************************************************* William J. Drake International Fellow & Lecturer Media Change & Innovation Division, IPMZ University of Zurich, Switzerland Chair, Noncommercial Users Constituency, ICANN, www.ncuc.org william.drake@uzh.ch (direct), wjdrake@gmail.com (lists), www.williamdrake.org Internet Governance: The NETmundial Roadmap http://goo.gl/sRR01q *********************************************************
Hi, yes, a position from all SO/AC/SG/C will be great and I think many already expressed frustration about the planning for ICANN meetings in general. we can start by letter from NCPH to share with others. btw when requests for sessions or meeting is made from the community we are asked to give all details at early stage. Rafik 2015-02-02 17:26 GMT+09:00 William Drake <wjdrake@gmail.com>:
Hi
On Feb 2, 2015, at 12:28 AM, Metalitz, Steven <met@msk.com> wrote:
While I am unsure whether this is the best list for doing so,
I’d think the SOACSGC chairs list also would be good, unless we had a house-speciific concern.
I wanted to follow up on a point raised by Marilyn Cade, I believe, during the last session of the recent NCPH intersessional meeting in Washington.
In 2009, the ICANN Board adopted a Document Publication Operational Policy for International Public Meetings. This policy can be found at *https://www.icann.org/en/system/files/files/document-publication-operational... <https://www.icann.org/en/system/files/files/document-publication-operational...> . If, like me, you continue to encounter serious access problems with the ICANN website for the past several days, I attach a copy for ready reference.
Basically the policy says that all documents for discussion at an ICANN international public meeting must be published three weeks in advance. The policy also contains the following regarding the agendas for meetings:
“The document deadline applies to meeting agendas. Meeting agendas are defined as an overview of all public sessions taking place within the conference venue, both in the days before the official opening ceremony and after the final Board meeting. That overview should include:
• a breakdown of topics to be discussed • a list of speakers/panelists split up according to relevant subject • an explanation of the session’s goals and expected outcomes Hyperlinks to relevant documentation”
ICANN’s compliance with this policy over the years has been erratic at best. For most meetings, most documents are published by (or near) the three-week advance deadline. For some meetings, important documents do not appear until well after the deadline. (The upcoming Singapore meeting falls into the latter category, in my opinion.)
And sessions have been moving around after the schedule was released and I spent time downloading all the .ics files, so had to go through it again and adjust.
The point that was raised at our intersessional was about agendas. For this upcoming meeting, the “full schedule” was published right around the 3-week deadline (which was January 19, I believe). But that schedule contained nothing beyond session titles, dates, times and venues. None of the bulleted items above were provided for any session. (By now, some material referenced in the bullets has been published for some sessions.)
I don’t think this is technical concern or a matter of nitpicking. Without advance dissemination of key documents and meaningful scheduling information, it is impossible to prepare effectively for these meetings; to encourage others (especially newcomers) to attend the meetings; or to achieve at these meetings more than a fraction of what we should be seeking to achieve.
I have raised this concern at several ICANN public meetings in the past and plan to do so in appropriate fora in Singapore. I encourage others from both sides of our house to do so as well.
Sure, although I tend to think a joint letter to the board gets more attention and response than oral statements.
Best
Bill
Steve Metalitz, IPC Acting President
<ICANN document policy (6645924).pdf> _______________________________________________ Gnso-ncph-leadership mailing list Gnso-ncph-leadership@icann.org https://mm.icann.org/mailman/listinfo/gnso-ncph-leadership
********************************************************* William J. Drake International Fellow & Lecturer Media Change & Innovation Division, IPMZ University of Zurich, Switzerland Chair, Noncommercial Users Constituency, ICANN, www.ncuc.org william.drake@uzh.ch (direct), wjdrake@gmail.com (lists), www.williamdrake.org *Internet Governance: The NETmundial Roadmap *http://goo.gl/sRR01q *********************************************************
_______________________________________________ Gnso-ncph-leadership mailing list Gnso-ncph-leadership@icann.org https://mm.icann.org/mailman/listinfo/gnso-ncph-leadership
participants (5)
-
Marilyn Cade -
Metalitz, Steven -
Rafik Dammak -
Stephanie Perrin -
William Drake