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Recordings, attendance & AC chat from New gTLD Subsequent Procedures Working Group call on Monday, 12 November 2018 at 15:00 UTC
by Michelle DeSmyter Nov. 13, 2018

Nov. 13, 2018

Dear All, Please find the attendance and AC chat of the call attached to this email, and the MP3 and Adobe Connect recording below for the New gTLD Subsequent Procedures Working Group call held on Monday, 12 November 2018 at 15:00 UTC. Attendance of the call is also posted on the agenda wiki page: https://community.icann.org/x/UwDVBQ MP3: https://audio.icann.org/gnso/gnso-new-gtld-sub-pro-pdp-wg-12nov18-en.mp3 Adobe Connect Recording: https://participate.icann.org/p10v65bbuk8/ The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/en/group-activities/calendar [gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_en_group…> ** Please let me know if your name has been left off the list ** Mailing list archives: http://mm.icann.org/pipermail/gnso-newgtld-wg/ Main wiki page for the working group: https://community.icann.org/x/RgV1Aw[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…> Thank you. Kind regards, Michelle

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Notes and Action Items - New gTLD Subsequent Procedures PDP WG - 12 November 2018
by Julie Hedlund Nov. 12, 2018

Nov. 12, 2018

Dear Working Group members, Please see below the notes from the meeting today, 12 November 2018. These high-level notes are designed to help WG members navigate through the content of the call and are not a substitute for the recording, transcript, or the chat, which will be posted at: https://community.icann.org/display/NGSPP/2018-11-12+New+gTLD+Subsequent+Pr…. Kind regards, Julie Julie Hedlund, Policy Director ----------------------------------------------------------------------------------------------------------------------------------------- Notes and Action Items Action Items: ACTION ITEM: Track the out-of-scope items and see if there is support for future work on them. ACTION ITEM: Add the items referred to the full WG to the agenda for future WG calls and provide the materials prior to the calls. Notes: 1. Agenda review/SOIs: -- Donna Austin is no longer one of the GNSO Council liaisons as she is no longer on the Council. -- GNSO Council has appointed Elsa Saade as a liaison to replace Donna. -- Liaison is to help the WG understand what is going on at the Council and for the Council to understand what is going on in the WG. -- Keith Drazek is the other liaison, but as he is now the GNSO Council Chair we will confirm if he wants to continue in that role. He is serving on an interim basis. 2. Recap from ICANN63/WG Updates: Work Tracks 1-4: 3 sessions: 1) finalize Supplemental Report; went out on 31 October and comments are due 12 December. Sent reminders to the SO/AC Chairs as well as the Board. 2) Discussion on the implementation aspects of the new gTLD program, and what we can do to keep progress moving. Brainstorming session -- no deliverables. Good to raise the topics to be on the GNSO Council agenda. 3) Breakout sessions with 3 Sub Groups to review the comments on the Initial Report: Sub Group A: Co-Leads Robin Gross and Jeff Neuman Sub Group B: Co-Leads Christa Taylor and Rubens Kuhl Sub Group C: Co-Leads Cheryl Langdon-Orr and Michael Flemming -- Not a formal Sub Group session, opportunity for the Groups to decide how to operate. -- Adobe Connect Recordings are available. Work Track 5: -- Held several sessions. -- Sending an Initial Report out around 20 November. 3. Update on Sub Group Efforts: -- Sub Groups A and C met last week. -- All three Sub Groups are meeting this week. See the schedule at: https://docs.google.com/spreadsheets/d/1QLmUjQZB7x2ez74td4m5GC1q1pHeO5ke2eP… -- The schedule for December is still being finalized. -- The role of the Sub Groups is to look at the comments on the Initial Report, organize them in ways that will be instructive to the full WG. Not providing substantive thoughts about the comments, but an analysis of how we categorize the comments (level of agreement with the Initial Report) and whether there are clarifing quesitons. -- On overarching comments that didn't fit in a section, the Sub Groups discussed moving them into a Sub Group/section or to be discussed as full WG items. All comments will be taken into account, regardless of the format they followed. 4. Topics for full WG consideration (several topics have been identified in the CCT-RT report and the Initial Report public comment review): -- Sub Groups may have comments that don't fit into the Sub Group sections; so the sub Group may decide to suggest that they be taken up by the full WG. These topics/comments will then be sent to the full WG for consideration in advance of their discussion on a WG call.See: https://docs.google.com/spreadsheets/d/15zDdzlBwLCz5m2sNXui6N6pporbUq-lDFEw… Second tab: "General" Comment 3: Belief that metrics needed to assess New gTLD Program (ALAC) -- Sub Group A suggested that this is a topic for the full WG to address; also is discussed in the CCT Review. Comment 9: Comments from ICANN Org -- Sub Group A suggests to refer to the full WG. "Although the Initial Report is quite substantial, ICANN org recognizes that due to the large number of program processes, procedures, and issues, it may not be possible for the PDP Working Group to cover all topics in its discussions. ICANN org assumes that if the PDP Working Group does not discuss a topic that it would not preclude ICANN org from suggesting implementation improvements during the policy implementation phase. It would be helpful if the PDP Working Group could confirm this assumption." -- Caution because it gives a lot of latitude to implementation work that could be policy work. -- May need to require ICANN Org to come back to the GNSO Council or to this WG or the IRT. -- Check where we would be fine with ICANN Org deciding on implementation and where we would expect that they would be referred to the IRT. -- Anything ICANN Org would suggest would be subject to approval by the IRT. -- Balance needs to be struck. -- The comment also says that they want the WG to confirm in the final report that the output of the PDP WG would only apply to subsequent gTLDs (rather than existing or legacy TLDs). Charter has the WG only looking to subsequent TLDs, but the charter does make reference to certain strings that were not allowed in the previous round. Unless the charter asks the WG to consider to legacy/existing TLDs, the WG should confirm that the WG recommendations only apply to subsequent gTLDs. -- For those strings that couldn't proceed in the last round and were withdrawn that doesn't prohibit someone from reapplying if the rules are changed? -- There are strings where people withdrew or not allowed to proceed. There are some strings that have been applied for where there are ongoing evaluations on which our WG made a recommendation on not allowing applications. >From the chat: Anne Aikman-Scalese: COMMENTS - ICANN org should refer such questions to the Implementaion Review Team COMMENT Jamie Baxter | dotgay: +1 .. I'm with Jim Anne Aikman-Scalese: +1 with Jim and Jamie - refer questions to IRT - new standing IRT was recommended Anne Aikman-Scalese: COMMENT: It is well-estabablished historically that one person's implementation is another person's policy. GDD staff should not be making that determination. Refer any questions not discussed by the PDP WG to the Standing IRT. Jim Prendergast: This is a perfect example of why we need to see these before the call starts - lots of different angles to think through here. Steve Chan: It seems that the comment from ICANN Org is referencing the IRT phase. Maxim Alzoba: QUESTION: are we on the assumption that the next round RA is the same as 2012 ? (if yes, then RA can be changed only via the methods described in the current RA) Jim Prendergast: At Maxim - was an example - Im sure there are others Iike PICs where came out of now where Maxim Alzoba: @Jim, Temp Specs too ... Anne Aikman-Scalese: COMMENT: It is ESPECIALLY important to refer to IRT if a topic is not discussed by the PDP WG. So what Steve is saying should be codified. Ceratainly not clear from the GDD comment. that this is subject to IRT review. COMMENT Anne Aikman-Scalese: COMMENT: I was advised in Work Track 4 that our charter does not permit us to make policy applicable to the 2012 round unless specifically stated in our Charter So if we did do that, the Charter would need to be revised. COMMENT Comment 16: Suggestion to adjust the terms of the Sunrise Dispute Resolution Mechanism -- Sub Group A suggested to refer to the RPM PDP WG. Comment 24: From the SSAC re: dependencies -- Sub Group A suggested to refer this to the full WG. We can comment on whether we agree or disagree that this is a dependency. -- We don't currently have an SSAC liaison to this WG, although Jim Galvin is a member of this WG and could bring questions back to the SSAC. Comment 30: Christopher Wilkinson -- Concerns re: jurisdiction of the incorporation of a registry and tax haven: Sub Group A suggests that this is out of scope for the full WG. -- If Sub Group A determines that it is out of scope, it must be assigned some place else -- ICANN Org should say where it is in scope. -- Don't see how a policy could be made -- where an entity establishes their business is up to them. -- How does the WG address comments that are out of scope? Could note that an issue has been raised but noted as out of scope -- to the GNSO Council or somewhere. -- If one person raises an issue that does not mean the WG has to react to it, but if more than one person raises an issue it should be noted. ACTION ITEM: Track the out of scope items and see if there is support for future work on them. Comment 31: CCT-RT Recommendation 17 -- Collect data and publicize the chain of parties responsible for gTLD domain name registration: Sub Group A suggests to defer to full WG. -- Need the context to understand the comment. 5. AOB: Call scheduled for 19 November has been rescheduled to 26 November. Call in December will be 18 December.

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Re: [Gnso-newgtld-wg] New GNSO Council Liaisons to the New gTLD Subsequent Procedures PDP WG
by Vanda Scartezini Nov. 9, 2018

Nov. 9, 2018

Thanks to DONNA for her really great participation and welcome Elsa!! Vanda Scartezini Polo Consultores Associados Av. Paulista 1159, cj 1004 01311-200- Sao Paulo, SP, Brazil Land Line: +55 11 3266.6253 Mobile: + 55 11 98181.1464 Sorry for any typos. From: Gnso-newgtld-wg <gnso-newgtld-wg-bounces(a)icann.org> on behalf of Steve Chan <steve.chan(a)icann.org> Date: Friday, November 9, 2018 at 17:09 To: "gnso-newgtld-wg(a)icann.org" <gnso-newgtld-wg(a)icann.org> Subject: [Gnso-newgtld-wg] New GNSO Council Liaisons to the New gTLD Subsequent Procedures PDP WG Dear WG Members, As many of you are probably aware, Donna Austin and Keith Drazek serve as co-liaisons to this PDP WG, but after the recent Annual General Meeting, the GNSO Council membership has changed; Donna was term limited and is no longer on Council and Keith is now GNSO Chair. At ICANN63, Elsa Saade, a new Councilor from the NCSG, volunteered to replace Donna. Keith, who will understandably be busy as Council Chair, is serving in an interim basis as co-liaison until a replacement is found (assuming the Council intends to continue with co-liaisons to this PDP WG). Please welcome Elsa in her new role and thank Donna for her service to this PDP! Best, Steve Steven Chan  Policy Director, GNSO Support ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536  Mobile: +1.310.339.4410 Office Telephone: +1.310.301.5800 Office Fax: +1.310.823.8649 Find out more about the GNSO by taking our interactive courses<https://learn.icann.org/> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>. Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO Follow the GNSO on Facebook: https://www.facebook.com/icanngnso/ http://gnso.icann.org/en/

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New GNSO Council Liaisons to the New gTLD Subsequent Procedures PDP WG
by Steve Chan Nov. 9, 2018

Nov. 9, 2018

Dear WG Members, As many of you are probably aware, Donna Austin and Keith Drazek serve as co-liaisons to this PDP WG, but after the recent Annual General Meeting, the GNSO Council membership has changed; Donna was term limited and is no longer on Council and Keith is now GNSO Chair. At ICANN63, Elsa Saade, a new Councilor from the NCSG, volunteered to replace Donna. Keith, who will understandably be busy as Council Chair, is serving in an interim basis as co-liaison until a replacement is found (assuming the Council intends to continue with co-liaisons to this PDP WG). Please welcome Elsa in her new role and thank Donna for her service to this PDP! Best, Steve Steven Chan  Policy Director, GNSO Support ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536  Mobile: +1.310.339.4410 Office Telephone: +1.310.301.5800 Office Fax: +1.310.823.8649 Find out more about the GNSO by taking our interactive courses and visiting the GNSO Newcomer pages. Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO Follow the GNSO on Facebook: https://www.facebook.com/icanngnso/ http://gnso.icann.org/en/

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Proposed agenda - New gTLD Subsequent Procedures PDP WG - 12 November 2018 at 15:00 UTC
by Steve Chan Nov. 9, 2018

Nov. 9, 2018

Dear WG Members, Please find the proposed agenda for the New gTLD Subsequent Procedures PDP WG meeting scheduled for 12 November 2018 at 15:00 UTC, for 90 minutes. Agenda review/SOIs Recap from ICANN63/WG Updates Update on Sub Group Efforts Topics for full WG consideration (several topics have been identified in the CCT-RT report and the Initial Report public comment review) AOB For agenda item 4, from the CCT-RT report (see preliminary analysis of the recommendations directed at SubPro here: https://docs.google.com/spreadsheets/d/1PGV5_nMafLWtSHyCGdr-b8eqoJj9B8YKBSh…) the leadership team intends to cover several recommendations, including one that seeks to “Create incentives and/or eliminate current disincentives that encourage gTLD registries to meet user expectations regarding…”, one related to the identification and collection of metrics, among others. The co-chairs are also recommending that a handful of general comments from the Initial Report could be considered by the full WG as well, including: what activities in the community and external to this PDP might serve as some form of dependency, ICANN Org’s ability to make suggestions during implementation in the event this WG does not provide specific guidance, etc. It may be worth reviewing the Sub Group A meeting from 8 November 2018 here: https://community.icann.org/x/6B_8BQ Those signed up as Members to this PDP WG should have received meeting information from the SOAC Support team. If you did not receive these participation details or if you would like to send your apologies, please contact the SOAC Support team (gnso-secs(a)icann.org) Best, Steve Steven Chan  Policy Director, GNSO Support ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536  Mobile: +1.310.339.4410 Office Telephone: +1.310.301.5800 Office Fax: +1.310.823.8649 Find out more about the GNSO by taking our interactive courses and visiting the GNSO Newcomer pages. Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO Follow the GNSO on Facebook: https://www.facebook.com/icanngnso/ http://gnso.icann.org/en/

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SubPro meeting?
by Michael Casadevall Nov. 5, 2018

Nov. 5, 2018

Maybe it's due to the time change here in the states, but aren't we supposed to be currently having a working group meeting here on the 5th? I used the connect link in the invite and its just me and one other. Just trying to figure out what's going on. Michael

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Public Comment Review Tool and Draft Work Plan
by Steve Chan Nov. 2, 2018

Nov. 2, 2018

Dear Sub Group Members (and full WG Members), In support of the upcoming Initial Report public comment review process, work sheets have been prepared to organize the public comment received. One work sheet has been created per Sub Group and within each work sheet, there is a tab per topic (e.g., Applicant Support, Objections, Base Registry Agreement, etc.). On the first tab of each of the three worksheets, you can find a draft work plan, which in part, is intended to help Sub Group members understand when a topic is planned to be discussed. We recommend that this work plan be used to help Sub Group members review comments in advance of discussing the subject matter on calls. On each topic/tab, there is a column D. This column will be used to capture assessments made from the Sub Group discussions on each comment, which at a high level should fall into one or more of the following categorizations: Concerns, Divergence, Agreement, and/or New Idea. Sub Group A Wiki space: https://community.icann.org/x/qQKrBQ and work sheet: https://docs.google.com/spreadsheets/d/15zDdzlBwLCz5m2sNXui6N6pporbUq-lDFEw… Sub Group B Wiki space: https://community.icann.org/x/rAKrBQ and work sheet: https://docs.google.com/spreadsheets/d/133WbhWYB4M4kT6DqSfiCR2-ij7jxNkLj5EW… Sub Group C Wiki space: https://community.icann.org/x/rgKrBQ and work sheet: https://docs.google.com/spreadsheets/d/1MQmo1B6zBqGXYFRF2pKZXPhGmz0JfZhIaMx… Full WG members are encouraged to sign up for any or all of the Sub Groups, if you have not done so already. If you would like to sign up, please contact the SOAC support team at gnso-secs(a)icann.org. Best, Steve Steven Chan  Policy Director, GNSO Support ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536  Mobile: +1.310.339.4410 Office Telephone: +1.310.301.5800 Office Fax: +1.310.823.8649 Find out more about the GNSO by taking our interactive courses and visiting the GNSO Newcomer pages. Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO Follow the GNSO on Facebook: https://www.facebook.com/icanngnso/ http://gnso.icann.org/en/

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Supplemental Initial Report - Published for Public Comment
by Steve Chan Oct. 31, 2018

Oct. 31, 2018

Dear WG Members, Many of you will already be aware, but please note that the Supplemental Initial Report has been published for public comment on 30 October 2018: https://www.icann.org/public-comments/new-gtld-subsequent-procedures-supp-i… Best, Steve Steven Chan  Policy Director, GNSO Support ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536  Mobile: +1.310.339.4410 Office Telephone: +1.310.301.5800 Office Fax: +1.310.823.8649 Find out more about the GNSO by taking our interactive courses and visiting the GNSO Newcomer pages. Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO Follow the GNSO on Facebook: https://www.facebook.com/icanngnso/ http://gnso.icann.org/en/

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FW: [Ext] FW: Invitation to the Board Chair for the ME Space session
by Steve Chan Oct. 25, 2018

Oct. 25, 2018

Dear WG Members, Attached, please find a statement from the Middle East Space on the Applicant Support Program for New gTLD Subsequent Procedures. They have requested that the WG consider these comments as deliberations on the subject continue. Best, Steve From: Tijani BEN JEMAA <tijani.benjemaa(a)topnet.tn> Sent: Thursday, October 25, 2018 12:20 AM To: Christa Taylor <christa(a)dottba.com> Cc: Baher Esmat <baher.esmat(a)icann.org> Subject: Re: Invitation to the Board Chair for the ME Space session Dear Christa, On behalf of the ME Space, I would like to transmit you the ICANN 63 ME Space statement on the ne gTLD Applicant Support for subsequent rounds. Please distribute it to your Work Track members for your consideration. Thank you Christa Best regards

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Updated Supplemental Report
by Steve Chan Oct. 24, 2018

Oct. 24, 2018

Dear WG Members, With thanks to the WG Members and the other community members that participated during the WG’s face-to-face sessions, as well as those who provided comments on the mailing list, staff has accepted all red-lined changes made previous to the face-to-face session and sought to integrate suggested changes since then. In addition, please find a clean version of the latest draft in the context of the complete Supplemental Report. There is a minor difference in that version, where it includes the numbering scheme (for preliminary recommendations, options, and questions) utilized for the Initial Report. Finally, prior to publication (targeted for next week), staff will produce a table of the preliminary recommendations, options, and questions to aid the community in responding to this Supplemental Report in public comment. If you have any questions, please let us know at your earliest convenience. Best, Steve Steven Chan  Policy Director, GNSO Support ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536  Mobile: +1.310.339.4410 Office Telephone: +1.310.301.5800 Office Fax: +1.310.823.8649 Find out more about the GNSO by taking our interactive courses and visiting the GNSO Newcomer pages. Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO Follow the GNSO on Facebook: https://www.facebook.com/icanngnso/ http://gnso.icann.org/en/

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