Please note I am sending this in my personal capacity. While I feel the need to allow for the Doodle Pole to make its point, I think it is important to express the fact that there while there are fewer meetings and participation may be less in comparison to other meeting times, we could do well to give the 3:00 UTC time slot a better chance. Lately ICANN APAC has been holding webinars in order to introduce current policy issues. In fact, this PDP has been a hot topic of interest at the last several APAC sessions. There is a growing vibrant interest in ICANN policy from APAC and more specifically those regions that may have had less activity in PDP in the past. It will take time for that activity to grow but if we allow for more realistic time schedules in the future, I think overtime that participation will grow. I know that there are individuals that may be unable to make the 03:00 UTC time slot meetings due to the conflict. I can also echo the fact for those of us in APAC we adjust our schedules greatly to be able to participate in these meetings. This is widely known among many of the participants and in many ways I feel it is redundant to make this point. I do want to say that the consideration of the rotation is greatly appreciated. Therefore, please allow for this opportunity and many more in the future. Within APAC there are many individuals that can contribute greatly to the PDP and many already do contribute constructively. Yet, I think these numbers are few. More opportunities will allow for substantial growth. Regards, Michael Flemming 2016年12月22日木曜日、Kavouss Arasteh<kavouss.arasteh@gmail.com>さんは書きました:

Dear Emily There has been very very few 03 UTC time slot in the past in which the number of participants were reduced. Time zones were 0500, 13,00 16,00 and 19,00 and sometimes 20,00 AND NOT 03,00 UTC Regards Kavouss

2016-12-22 14:26 GMT+01:00 Emily Barabas <emily.barabas@icann.org <javascript:_e(%7B%7D,'cvml','emily.barabas@icann.org');>>:

...

Dear Annebeth and Kavouss,

Thank you both for your feedback. The leadership team added the 3:00 UTC time slot to the rotation in order to “share the pain” and support participation by members in the Asia Pacific time zones. I know that the 3:00 UTC time slot has regularly been a source of discussion on working group calls, and I expect it will continue to be a topic of discussion going forward. If the WG decides that a different schedule is better, staff is happy to make adjustments to the calendar.

The challenge is that there are very few meeting times that work in all time zones, and we are attempting to avoid conflicts with other initiatives, such as WS2, that regularly meet during these times.

The Co-Chairs understand that not every working group member will be able to attend every call, therefore they revisit issues on multiple calls to ensure all voices are heard. Recordings and transcripts are available, and discussion on the mailing list is encouraged.

I will flag your concerns with the leadership team and look forward to continued discussion on the topic.

Kind regards,

Emily

*From: *Annebeth Lange <annebeth.lange@uninett.no <javascript:_e(%7B%7D,'cvml','annebeth.lange@uninett.no');>> *Date: *Thursday 22 December 2016 at 11:25 *To: *Kavouss Arasteh <kavouss.arasteh@gmail.com <javascript:_e(%7B%7D,'cvml','kavouss.arasteh@gmail.com');>>, Emily Barabas <emily.barabas@icann.org <javascript:_e(%7B%7D,'cvml','emily.barabas@icann.org');>> *Cc: *"gnso-newgtld-wg@icann.org <javascript:_e(%7B%7D,'cvml','gnso-newgtld-wg@icann.org');>" < gnso-newgtld-wg@icann.org <javascript:_e(%7B%7D,'cvml','gnso-newgtld-wg@icann.org');>> *Subject: *[Ext] Re: [Gnso-newgtld-wg] Doodle Poll: 3:00 UTC time slot for New gTLD SubPro PDP WG

Hi,

I agree with Kavouss. In other working groups I am a member of, we strive to have the conferences so that nobody has to stay up between midnight and 6 am. Isn´t that possible here, Emily?

Kind regards,

Annebeth

*From: *Julei Hedlund on behalf of Kavouss Arasteh *Date: *Thursday 22 December 2016 at 10:49 *To: *Emily Barabas *Cc: *"gnso-newgtld-wg@icann.org <javascript:_e(%7B%7D,'cvml','gnso-newgtld-wg@icann.org');>" *Subject: *Re: [Gnso-newgtld-wg] Doodle Poll: 3:00 UTC time slot for New gTLD SubPro PDP WG

For people living in Europe 03 UTC is a very uncomfortable window preventing people to remain awake till that time or get up at 02UTC to be prepare for o3 UTC.

it is UNUSSAL to select such a highly uncomfortable time to favourable time for people from NORTH AMERICA.

Kavouss

2016-12-21 23:07 GMT+01:00 Emily Barabas <emily.barabas@icann.org <javascript:_e(%7B%7D,'cvml','emily.barabas@icann.org');>>:

Dear WG members,

If you have not already done so, please take a moment to weigh in on SubPro WG scheduling: http://doodle.com/poll/hqepcphdsz8ifinc[doodle.com] <https://urldefense.proofpoint.com/v2/url?u=http-3A__doodle.com_poll_hqepcphd...>. Kindly respond by *17:00 UTC on Friday 23 December*.

Kind regards,

Emily

*From: *Emily Barabas <emily.barabas@icann.org <javascript:_e(%7B%7D,'cvml','emily.barabas@icann.org');>> *Date: *Monday 19 December 2016 at 22:49 *To: *"gnso-newgtld-wg@icann.org <javascript:_e(%7B%7D,'cvml','gnso-newgtld-wg@icann.org');>" < gnso-newgtld-wg@icann.org <javascript:_e(%7B%7D,'cvml','gnso-newgtld-wg@icann.org');>> *Subject: *Doodle Poll: 3:00 UTC time slot for New gTLD SubPro PDP WG

Dear WG members,

The New gTLD Subsequent Procedures PDP WG currently rotates between three meeting time slots: Monday at 3:00 UTC, Monday at 15:00 UTC, and Monday at 20:00 UTC.

As Avri mentioned on our WG call today, some members have suggested replacing the Monday at 3:00 UTC slot (which falls on Sunday for some time zones) with a Tuesday at 3:00 UTC slot to improve attendance.

Please take a moment to let us know what you think of this proposal: *http://doodle.com/poll/hqepcphdsz8ifinc[doodle.com]* <https://urldefense.proofpoint.com/v2/url?u=http-3A__doodle.com_poll_hqepcphd...>. Kindly respond by *17:00 UTC on Friday 23 December*.

Thanks for your input!

Kind regards,

Emily

*Emily Barabas *| Policy Specialist

*ICANN* | Internet Corporation for Assigned Names and Numbers

Email: emily.barabas@icann.org <javascript:_e(%7B%7D,'cvml','emily.barabas@icann.org');> | Phone: +31 (0)6 84507976 <+31%206%2084507976>

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-- Sent from my mobile.

I am sorry to say that we do not need long text to justify the desire of particular group. 03 UTC IS MEANING LESS AND DISTURCIBG Perhaps while GNSO pushed and encourage GAC to participate by selecting 03 UTC discourage those GAC from Europe to attend and perhaps deprive them to express their views Regards Kavouss 2016-12-22 22:46 GMT+01:00 Austin, Donna <Donna.Austin@neustar.biz>:

Wholeheartedly agree Michael.

I have a number of colleagues based in Melbourne, Australia, and the times scheduled for most of the PDP calls are challenging, to put it politely.

As Emily noted, the idea is to ‘share the pain’. It’s certainly a disincentive to participation for those that feel they are not being treated fairly. If we can ‘share the pain’ we may just ensure that we maintain regular engagement from folks in the APAC region.

Also to Emily’s point, if you miss a call it’s reasonably easy to catch up by listening to the recording or reading the transcript or notes. If there’s anything you disagree with you can always raise your concern on the list.

Donna

*Donna Austin**:* *Neustar, Inc.* Policy and Industry Affairs Manager

*Cell:* +1.310.890.9655 <(310)%20890-9655> *Email: * donna.austin@neustar.biz

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*From:* gnso-newgtld-wg-bounces@icann.org [mailto:gnso-newgtld-wg- bounces@icann.org] *On Behalf Of *Michael Flemming *Sent:* Thursday, December 22, 2016 6:37 AM *To:* Kavouss Arasteh <kavouss.arasteh@gmail.com>

*Cc:* gnso-newgtld-wg@icann.org *Subject:* Re: [Gnso-newgtld-wg] Doodle Poll: 3:00 UTC time slot for New gTLD SubPro PDP WG

Please note I am sending this in my personal capacity.

While I feel the need to allow for the Doodle Pole to make its point, I think it is important to express the fact that there while there are fewer meetings and participation may be less in comparison to other meeting times, we could do well to give the 3:00 UTC time slot a better chance. Lately ICANN APAC has been holding webinars in order to introduce current policy issues. In fact, this PDP has been a hot topic of interest at the last several APAC sessions. There is a growing vibrant interest in ICANN policy from APAC and more specifically those regions that may have had less activity in PDP in the past. It will take time for that activity to grow but if we allow for more realistic time schedules in the future, I think overtime that participation will grow.

I know that there are individuals that may be unable to make the 03:00 UTC time slot meetings due to the conflict. I can also echo the fact for those of us in APAC we adjust our schedules greatly to be able to participate in these meetings. This is widely known among many of the participants and in many ways I feel it is redundant to make this point.

I do want to say that the consideration of the rotation is greatly appreciated. Therefore, please allow for this opportunity and many more in the future. Within APAC there are many individuals that can contribute greatly to the PDP and many already do contribute constructively. Yet, I think these numbers are few. More opportunities will allow for substantial growth.

Regards,

Michael Flemming

2016年12月22日木曜日、Kavouss Arasteh<kavouss.arasteh@gmail.com>さんは書きました:

Dear Emily

There has been very very few 03 UTC time slot in the past in which the number of participants were reduced.

Time zones were 0500, 13,00 16,00 and 19,00 and sometimes 20,00 AND NOT 03,00 UTC

Regards

Kavouss

2016-12-22 14:26 GMT+01:00 Emily Barabas <emily.barabas@icann.org>:

Dear Annebeth and Kavouss,

Thank you both for your feedback. The leadership team added the 3:00 UTC time slot to the rotation in order to “share the pain” and support participation by members in the Asia Pacific time zones. I know that the 3:00 UTC time slot has regularly been a source of discussion on working group calls, and I expect it will continue to be a topic of discussion going forward. If the WG decides that a different schedule is better, staff is happy to make adjustments to the calendar.

The challenge is that there are very few meeting times that work in all time zones, and we are attempting to avoid conflicts with other initiatives, such as WS2, that regularly meet during these times.

The Co-Chairs understand that not every working group member will be able to attend every call, therefore they revisit issues on multiple calls to ensure all voices are heard. Recordings and transcripts are available, and discussion on the mailing list is encouraged.

I will flag your concerns with the leadership team and look forward to continued discussion on the topic.

Kind regards,

Emily

*From: *Annebeth Lange <annebeth.lange@uninett.no> *Date: *Thursday 22 December 2016 at 11:25 *To: *Kavouss Arasteh <kavouss.arasteh@gmail.com>, Emily Barabas < emily.barabas@icann.org> *Cc: *"gnso-newgtld-wg@icann.org" <gnso-newgtld-wg@icann.org> *Subject: *[Ext] Re: [Gnso-newgtld-wg] Doodle Poll: 3:00 UTC time slot for New gTLD SubPro PDP WG

Hi,

I agree with Kavouss. In other working groups I am a member of, we strive to have the conferences so that nobody has to stay up between midnight and 6 am. Isn´t that possible here, Emily?

Kind regards,

Annebeth

*From: *Julei Hedlund on behalf of Kavouss Arasteh *Date: *Thursday 22 December 2016 at 10:49 *To: *Emily Barabas *Cc: *"gnso-newgtld-wg@icann.org" *Subject: *Re: [Gnso-newgtld-wg] Doodle Poll: 3:00 UTC time slot for New gTLD SubPro PDP WG

For people living in Europe 03 UTC is a very uncomfortable window preventing people to remain awake till that time or get up at 02UTC to be prepare for o3 UTC.

it is UNUSSAL to select such a highly uncomfortable time to favourable time for people from NORTH AMERICA.

Kavouss

2016-12-21 23:07 GMT+01:00 Emily Barabas <emily.barabas@icann.org>:

Dear WG members,

If you have not already done so, please take a moment to weigh in on SubPro WG scheduling: http://doodle.com/poll/hqepcphdsz8ifinc[doodle.com] <https://urldefense.proofpoint.com/v2/url?u=http-3A__doodle.com_poll_hqepcphd...>. Kindly respond by *17:00 UTC on Friday 23 December*.

Kind regards,

Emily

*From: *Emily Barabas <emily.barabas@icann.org> *Date: *Monday 19 December 2016 at 22:49 *To: *"gnso-newgtld-wg@icann.org" <gnso-newgtld-wg@icann.org> *Subject: *Doodle Poll: 3:00 UTC time slot for New gTLD SubPro PDP WG

Dear WG members,

The New gTLD Subsequent Procedures PDP WG currently rotates between three meeting time slots: Monday at 3:00 UTC, Monday at 15:00 UTC, and Monday at 20:00 UTC.

As Avri mentioned on our WG call today, some members have suggested replacing the Monday at 3:00 UTC slot (which falls on Sunday for some time zones) with a Tuesday at 3:00 UTC slot to improve attendance.

Please take a moment to let us know what you think of this proposal: *http://doodle.com/poll/hqepcphdsz8ifinc[doodle.com]* <https://urldefense.proofpoint.com/v2/url?u=http-3A__doodle.com_poll_hqepcphd...>. Kindly respond by *17:00 UTC on Friday 23 December*.

Thanks for your input!

Kind regards,

Emily

*Emily Barabas *| Policy Specialist

*ICANN* | Internet Corporation for Assigned Names and Numbers

Email: emily.barabas@icann.org | Phone: +31 (0)6 84507976 <+31%206%2084507976>

_______________________________________________ Gnso-newgtld-wg mailing list Gnso-newgtld-wg@icann.org https://mm.icann.org/mailman/listinfo/gnso-newgtld-wg <https://urldefense.proofpoint.com/v2/url?u=https-3A__mm.icann.org_mailman_li...>

-- Sent from my mobile.

Hi, I also want to add: Not only do we need to rotate around the 24hrs of UTC to get every region in, but - All calls are recorded and can be listened to during acceptable hours - We have a mailing list where those who will miss calls can send in their views on the issues to be discussed before the call, and can follow up after - Especially given that many prefer writing to talking during the calls, the email list should still be useful. - No decision is made in a single call. It is assumed and understood that some people will not be able to make all meetings. Some will go to the extra effort to make them all, but many won't be able to. 0300 UTC is a good time for: Tehran 0630 Hyderabad 0830 Beijing 1100 Seoul Noon Adelade 1330 Wellington 1600 avri On 22-Dec-16 09:36, Michael Flemming wrote:

Please note I am sending this in my personal capacity.

While I feel the need to allow for the Doodle Pole to make its point, I think it is important to express the fact that there while there are fewer meetings and participation may be less in comparison to other meeting times, we could do well to give the 3:00 UTC time slot a better chance. Lately ICANN APAC has been holding webinars in order to introduce current policy issues. In fact, this PDP has been a hot topic of interest at the last several APAC sessions. There is a growing vibrant interest in ICANN policy from APAC and more specifically those regions that may have had less activity in PDP in the past. It will take time for that activity to grow but if we allow for more realistic time schedules in the future, I think overtime that participation will grow.

I know that there are individuals that may be unable to make the 03:00 UTC time slot meetings due to the conflict. I can also echo the fact for those of us in APAC we adjust our schedules greatly to be able to participate in these meetings. This is widely known among many of the participants and in many ways I feel it is redundant to make this point.

I do want to say that the consideration of the rotation is greatly appreciated. Therefore, please allow for this opportunity and many more in the future. Within APAC there are many individuals that can contribute greatly to the PDP and many already do contribute constructively. Yet, I think these numbers are few. More opportunities will allow for substantial growth.

Regards,

Michael Flemming

2016年12月22日木曜日、Kavouss Arasteh<kavouss.arasteh@gmail.com <mailto:kavouss.arasteh@gmail.com>>さんは書きました:

Dear Emily There has been very very few 03 UTC time slot in the past in which the number of participants were reduced. Time zones were 0500, 13,00 16,00 and 19,00 and sometimes 20,00 AND NOT 03,00 UTC Regards Kavouss

2016-12-22 14:26 GMT+01:00 Emily Barabas <emily.barabas@icann.org <javascript:_e(%7B%7D,'cvml','emily.barabas@icann.org');>>:

Dear Annebeth and Kavouss,

Thank you both for your feedback. The leadership team added the 3:00 UTC time slot to the rotation in order to “share the pain” and support participation by members in the Asia Pacific time zones. I know that the 3:00 UTC time slot has regularly been a source of discussion on working group calls, and I expect it will continue to be a topic of discussion going forward. If the WG decides that a different schedule is better, staff is happy to make adjustments to the calendar.

The challenge is that there are very few meeting times that work in all time zones, and we are attempting to avoid conflicts with other initiatives, such as WS2, that regularly meet during these times.

The Co-Chairs understand that not every working group member will be able to attend every call, therefore they revisit issues on multiple calls to ensure all voices are heard. Recordings and transcripts are available, and discussion on the mailing list is encouraged.

I will flag your concerns with the leadership team and look forward to continued discussion on the topic.

Kind regards,

Emily

*From: *Annebeth Lange <annebeth.lange@uninett.no <javascript:_e(%7B%7D,'cvml','annebeth.lange@uninett.no');>> *Date: *Thursday 22 December 2016 at 11:25 *To: *Kavouss Arasteh <kavouss.arasteh@gmail.com <javascript:_e(%7B%7D,'cvml','kavouss.arasteh@gmail.com');>>, Emily Barabas <emily.barabas@icann.org <javascript:_e(%7B%7D,'cvml','emily.barabas@icann.org');>> *Cc: *"gnso-newgtld-wg@icann.org <javascript:_e(%7B%7D,'cvml','gnso-newgtld-wg@icann.org');>" <gnso-newgtld-wg@icann.org <javascript:_e(%7B%7D,'cvml','gnso-newgtld-wg@icann.org');>> *Subject: *[Ext] Re: [Gnso-newgtld-wg] Doodle Poll: 3:00 UTC time slot for New gTLD SubPro PDP WG

Hi,

I agree with Kavouss. In other working groups I am a member of, we strive to have the conferences so that nobody has to stay up between midnight and 6 am. Isn´t that possible here, Emily?

Kind regards,

Annebeth

*From: *Julei Hedlund on behalf of Kavouss Arasteh *Date: *Thursday 22 December 2016 at 10:49 *To: *Emily Barabas *Cc: *"gnso-newgtld-wg@icann.org <javascript:_e(%7B%7D,'cvml','gnso-newgtld-wg@icann.org');>" *Subject: *Re: [Gnso-newgtld-wg] Doodle Poll: 3:00 UTC time slot for New gTLD SubPro PDP WG

For people living in Europe 03 UTC is a very uncomfortable window preventing people to remain awake till that time or get up at 02UTC to be prepare for o3 UTC.

it is UNUSSAL to select such a highly uncomfortable time to favourable time for people from NORTH AMERICA.

Kavouss

2016-12-21 23:07 GMT+01:00 Emily Barabas <emily.barabas@icann.org <javascript:_e(%7B%7D,'cvml','emily.barabas@icann.org');>>:

Dear WG members,

If you have not already done so, please take a moment to weigh in on SubPro WG scheduling: http://doodle.com/poll/hqepcphdsz8ifinc[doodle.com] <https://urldefense.proofpoint.com/v2/url?u=http-3A__doodle.com_poll_hqepcphd...>. Kindly respond by *17:00 UTC on Friday 23 December*.

Kind regards,

Emily

*From: *Emily Barabas <emily.barabas@icann.org <javascript:_e(%7B%7D,'cvml','emily.barabas@icann.org');>> *Date: *Monday 19 December 2016 at 22:49 *To: *"gnso-newgtld-wg@icann.org <javascript:_e(%7B%7D,'cvml','gnso-newgtld-wg@icann.org');>" <gnso-newgtld-wg@icann.org <javascript:_e(%7B%7D,'cvml','gnso-newgtld-wg@icann.org');>> *Subject: *Doodle Poll: 3:00 UTC time slot for New gTLD SubPro PDP WG

Dear WG members,

The New gTLD Subsequent Procedures PDP WG currently rotates between three meeting time slots: Monday at 3:00 UTC, Monday at 15:00 UTC, and Monday at 20:00 UTC.

As Avri mentioned on our WG call today, some members have suggested replacing the Monday at 3:00 UTC slot (which falls on Sunday for some time zones) with a Tuesday at 3:00 UTC slot to improve attendance.

Please take a moment to let us know what you think of this proposal: *http://doodle.com/poll/hqepcphdsz8ifinc[doodle.com]* <https://urldefense.proofpoint.com/v2/url?u=http-3A__doodle.com_poll_hqepcphd...>. Kindly respond by *17:00 UTC on Friday 23 December*.

Thanks for your input!

Kind regards,

Emily

*Emily Barabas *| Policy Specialist

*ICANN*| Internet Corporation for Assigned Names and Numbers

Email: emily.barabas@icann.org <javascript:_e(%7B%7D,'cvml','emily.barabas@icann.org');>| Phone: +31 (0)6 84507976 <tel:+31%206%2084507976>

_______________________________________________ Gnso-newgtld-wg mailing list Gnso-newgtld-wg@icann.org <javascript:_e(%7B%7D,'cvml','Gnso-newgtld-wg@icann.org');> https://mm.icann.org/mailman/listinfo/gnso-newgtld-wg <https://mm.icann.org/mailman/listinfo/gnso-newgtld-wg>

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