May 2018 - Gnso-review-wg - lists.icann.org

Re: [Gnso-review-wg] [Ext] Re: REMINDER FOR REVIEW: GNSO2 Review Implementation Status Report
by Julie Hedlund May 31, 2018

May 31, 2018

Many thanks Sara! Best, Julie From: Sara Bockey <sbockey(a)godaddy.com> Date: Thursday, May 31, 2018 at 4:44 PM To: Julie Hedlund <julie.hedlund(a)icann.org>, "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Ext] Re: [Gnso-review-wg] REMINDER FOR REVIEW: GNSO2 Review Implementation Status Report Thanks, Julie. Looks good to me. Sara sara bockey sr. policy manager | GoDaddy™ sbockey(a)godaddy.com 480-366-3616 skype: sbockey This email message and any attachments hereto is intended for use only by the addressee(s) named herein and may contain confidential information. If you have received this email in error, please immediately notify the sender and permanently delete the original and any copy of this message and its attachments. From: Gnso-review-wg <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, May 31, 2018 at 12:15 PM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] REMINDER FOR REVIEW: GNSO2 Review Implementation Status Report Dear GNSO Review Working Group members, Per the message below, this is a reminder to review the attached GNSO2 Review Implementation Status Report. Please send any comments to the list in advance of the next Working Group meeting on Thursday, 07 June at 1300 UTC. For a detailed status of the work of this Working Group see the wiki at: https://community.icann.org/display/GRWG/Status+of+Draft+Documents+and+Cons… [community.icann.org] Thank you very much for your assistance. Best regards, Julie Julie Hedlund, Policy Director From: Gnso-review-wg <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Friday, May 25, 2018 at 10:20 AM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] FOR REVIEW: GNSO2 Review Implementation Status Report Dear GNSO Review Working Group members, Per Action Item 3 below, please see the attached GNSO2 Review Implementation Status Report in Word and PDF for your review. This report is required to be provided to the ICANN Board of Directors Operational Effectiveness Committee (OEC) at ICANN62. The deadline for submitting this report to the OEC is Friday, 08 June. Please review this report and send any comments to the list in advance of the next Working Group meeting on Thursday, 07 June at 1300 UTC. For a detailed status of the work of this Working Group see the wiki at: https://community.icann.org/display/GRWG/Status+of+Draft+Documents+and+Cons… [community.icann.org] Thank you very much for your assistance. Best regards, Julie Julie Hedlund, Policy Director Action Items and Notes GNSO Review Working Group Meeting on Thursday, 24 May 2018 at 13:00 UTC Action Items: Action Item 1: Diversity Recommendations 6, 33, 35, and 36: Staff will revise the implementation charter and send it to the WG for a two-week review with final discussion during the call on 07 June. Action Item 2: Statement of Interest/Membership Recommendation 26, 27, 28, and 29: Staff will finalize the implementation charter and send it to the WG for a two-week consensus call. Action Item 3: Update to OEC & GNSO Council: Staff will draft an update report and slides and send it to the WG for a two-week review with final discussion during the call on 07 June. Notes: 1. Review agenda/SOIs: No updates to SOIs. 2. Status of Consensus Call for implementation charters for recommendations 1, 2, & 3, and for 20 and 21, closing 24 May 2018: As of the time of the WG meeting on 24 May there were no objections to or comments on the implementation charters. If none are received the recommendations will be considered approved by full consensus. 3. Status of Update to the GNSO Council: -- The update was sent to the Council on 14 May and due to time limitations was not included on the agenda for the Council meeting on 24 May. -- No comments or guidance was requested by the WG of the GNSO Council, and the Council had no comments on on the update. 4. Discussion of implementation charter for recommendations 6, 33, 35 and 36 on Diversity -- Recommendation 33: Question -- Referring to the NomCom: is that also done by the review of the NomCom? Answer: The GNSO Council can give them guidance or suggestions on our expectation for those who are appointed from the NomCom to the Council. -- Staff will check with the NomCom on their review and also revise the charter. >From the chat: -- from Marika Konings to All Participants: 'suggestions' maybe? -- from Wolf-Ulrich Knoben to All Participants: Maybe that was part of the recent NomCom review? -- from Marika Konings to All Participants: @Rafik, re. NomCom, I believe that the GNSO is always asked as well to confirm whether previous requirements are still applicable. -- from Rafik Dammak to All Participants: the board itself give input to nomcom every year about the expectation for those to be appointed to the board -- from Marika Konings to All Participants: @Rafik, re. NomCom, I believe that the GNSO is always asked as well to confirm whether previous requirements are still applicable. -- from Rafik Dammak to All Participants: the public comments was concerned with the finding any inconsistencies on recommendations but not for substantive changes -- from Rafik Dammak to All Participants: @Marika but I dont think we responded formally in last years? -- from Marika Konings to All Participants: @Rafik - yeah, I don't recall either any updates being made, but of course, the GNSO can also be proactive about this. -- from Rafik Dammak to All Participants: @Marika yes we have to be proactive, getting this as task would be helpful -- The term “cultural diversity” is not clearly defined. The element was outlined in the Sub Group on Diversity in Work Stream 2. Staff will reference that terminology. -- Board has sent a letter to the CCWG on the recommendations, but did not have any objections to the diversity recommendations. The public comment forum closed on 11 May, but the report of public comments has not been posted. -- In the discussion between the CCWG and Board that these recommendations are not contentious. -- With respect to privacy, staff will revise the charter to note that access to diversity data may be subject to privacy procedures to comply with GDPR. -- Staff will revise the charter and send it to the WG for a two-week review. >From the chat: -- from Rafik Dammak to All Participants: the public comments was concerned with the finding any inconsistencies on recommendations but not for sustantive changes -- from Marika Konings to All Participants: are there any privacy implications of starting to collect and publishing that kind of information? -- from Rafik Dammak to All Participants: I guess it has to comply with the new ICANN privacy policy -- from Rafik Dammak to All Participants: maybe asking the data protection officer? 5. Discussion of implementation charter for recommendations 26, 27, 28, and 29 – Updated re: GDPR -- The WG agreed to the draft implementation charter for these recommendations, which relate to statements of interest and membership lists, in November 2017. -- The WG agreed to place the recommendations on hold pending any ICANN actions to address possible compliance issues with GDPR. -- The draft charters have been updated to include the language that now is posted with statements of interest and membership lists to comply with GDPR. -- No change have been made to the WG determination section with respect to implementation. -- Staff will send the final charter to the WG for a two-week consensus call. 6. Preparation for Update to OEC and GNSO Council at ICANN62 -- In addition to a requirement for periodic updates to the GNSO Council, there is a requirement to update the Operational Effectiveness Committee (OEC) of the ICANN Board of Directors every 6 months. -- The last update to the OEC was at ICANN60. The next update is due for ICANN62. -- The deadline to submit documents for review at ICANN62 is 10 June and the OEC has requested the update from the WG by 08 June. -- Staff will update the report from ICANN60 to reflect the current status and send it to the WG for a two-week review and final discussion on 07 June. 6. Next Meeting: 07 June 1300 UTC: Staff will send the revised implementation charters for recommendations relating to diversity (6, 33, 35, 36) and the Draft Update to the OEC/GNSO Council 7. AOB: None.

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REMINDER FOR REVIEW: GNSO2 Review Implementation Status Report
by Julie Hedlund May 31, 2018

May 31, 2018

Dear GNSO Review Working Group members, Per the message below, this is a reminder to review the attached GNSO2 Review Implementation Status Report. Please send any comments to the list in advance of the next Working Group meeting on Thursday, 07 June at 1300 UTC. For a detailed status of the work of this Working Group see the wiki at: https://community.icann.org/display/GRWG/Status+of+Draft+Documents+and+Cons…. Thank you very much for your assistance. Best regards, Julie Julie Hedlund, Policy Director From: Gnso-review-wg <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Friday, May 25, 2018 at 10:20 AM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] FOR REVIEW: GNSO2 Review Implementation Status Report Dear GNSO Review Working Group members, Per Action Item 3 below, please see the attached GNSO2 Review Implementation Status Report in Word and PDF for your review. This report is required to be provided to the ICANN Board of Directors Operational Effectiveness Committee (OEC) at ICANN62. The deadline for submitting this report to the OEC is Friday, 08 June. Please review this report and send any comments to the list in advance of the next Working Group meeting on Thursday, 07 June at 1300 UTC. For a detailed status of the work of this Working Group see the wiki at: https://community.icann.org/display/GRWG/Status+of+Draft+Documents+and+Cons…. Thank you very much for your assistance. Best regards, Julie Julie Hedlund, Policy Director Action Items and Notes GNSO Review Working Group Meeting on Thursday, 24 May 2018 at 13:00 UTC Action Items: Action Item 1: Diversity Recommendations 6, 33, 35, and 36: Staff will revise the implementation charter and send it to the WG for a two-week review with final discussion during the call on 07 June. Action Item 2: Statement of Interest/Membership Recommendation 26, 27, 28, and 29: Staff will finalize the implementation charter and send it to the WG for a two-week consensus call. Action Item 3: Update to OEC & GNSO Council: Staff will draft an update report and slides and send it to the WG for a two-week review with final discussion during the call on 07 June. Notes: 1. Review agenda/SOIs: No updates to SOIs. 2. Status of Consensus Call for implementation charters for recommendations 1, 2, & 3, and for 20 and 21, closing 24 May 2018: As of the time of the WG meeting on 24 May there were no objections to or comments on the implementation charters. If none are received the recommendations will be considered approved by full consensus. 3. Status of Update to the GNSO Council: -- The update was sent to the Council on 14 May and due to time limitations was not included on the agenda for the Council meeting on 24 May. -- No comments or guidance was requested by the WG of the GNSO Council, and the Council had no comments on on the update. 4. Discussion of implementation charter for recommendations 6, 33, 35 and 36 on Diversity -- Recommendation 33: Question -- Referring to the NomCom: is that also done by the review of the NomCom? Answer: The GNSO Council can give them guidance or suggestions on our expectation for those who are appointed from the NomCom to the Council. -- Staff will check with the NomCom on their review and also revise the charter. >From the chat: -- from Marika Konings to All Participants: 'suggestions' maybe? -- from Wolf-Ulrich Knoben to All Participants: Maybe that was part of the recent NomCom review? -- from Marika Konings to All Participants: @Rafik, re. NomCom, I believe that the GNSO is always asked as well to confirm whether previous requirements are still applicable. -- from Rafik Dammak to All Participants: the board itself give input to nomcom every year about the expectation for those to be appointed to the board -- from Marika Konings to All Participants: @Rafik, re. NomCom, I believe that the GNSO is always asked as well to confirm whether previous requirements are still applicable. -- from Rafik Dammak to All Participants: the public comments was concerned with the finding any inconsistencies on recommendations but not for substantive changes -- from Rafik Dammak to All Participants: @Marika but I dont think we responded formally in last years? -- from Marika Konings to All Participants: @Rafik - yeah, I don't recall either any updates being made, but of course, the GNSO can also be proactive about this. -- from Rafik Dammak to All Participants: @Marika yes we have to be proactive, getting this as task would be helpful -- The term “cultural diversity” is not clearly defined. The element was outlined in the Sub Group on Diversity in Work Stream 2. Staff will reference that terminology. -- Board has sent a letter to the CCWG on the recommendations, but did not have any objections to the diversity recommendations. The public comment forum closed on 11 May, but the report of public comments has not been posted. -- In the discussion between the CCWG and Board that these recommendations are not contentious. -- With respect to privacy, staff will revise the charter to note that access to diversity data may be subject to privacy procedures to comply with GDPR. -- Staff will revise the charter and send it to the WG for a two-week review. >From the chat: -- from Rafik Dammak to All Participants: the public comments was concerned with the finding any inconsistencies on recommendations but not for sustantive changes -- from Marika Konings to All Participants: are there any privacy implications of starting to collect and publishing that kind of information? -- from Rafik Dammak to All Participants: I guess it has to comply with the new ICANN privacy policy -- from Rafik Dammak to All Participants: maybe asking the data protection officer? 5. Discussion of implementation charter for recommendations 26, 27, 28, and 29 – Updated re: GDPR -- The WG agreed to the draft implementation charter for these recommendations, which relate to statements of interest and membership lists, in November 2017. -- The WG agreed to place the recommendations on hold pending any ICANN actions to address possible compliance issues with GDPR. -- The draft charters have been updated to include the language that now is posted with statements of interest and membership lists to comply with GDPR. -- No change have been made to the WG determination section with respect to implementation. -- Staff will send the final charter to the WG for a two-week consensus call. 6. Preparation for Update to OEC and GNSO Council at ICANN62 -- In addition to a requirement for periodic updates to the GNSO Council, there is a requirement to update the Operational Effectiveness Committee (OEC) of the ICANN Board of Directors every 6 months. -- The last update to the OEC was at ICANN60. The next update is due for ICANN62. -- The deadline to submit documents for review at ICANN62 is 10 June and the OEC has requested the update from the WG by 08 June. -- Staff will update the report from ICANN60 to reflect the current status and send it to the WG for a two-week review and final discussion on 07 June. 6. Next Meeting: 07 June 1300 UTC: Staff will send the revised implementation charters for recommendations relating to diversity (6, 33, 35, 36) and the Draft Update to the OEC/GNSO Council 7. AOB: None.

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SLIDES FOR REVIEW: GNSO2 Review Implementation Status Report
by Julie Hedlund May 31, 2018

May 31, 2018

Dear GNSO Review Working Group members, Please see the attached draft slides for your review to present to the OEC and the GNSO Council along with the GNSO2 Review Implementation Status Report. Please send any comments to the list in advance of the next Working Group meeting on Thursday, 07 June at 1300 UTC. Thank you very much for your assistance. Best regards, Julie Julie Hedlund, Policy Director From: Gnso-review-wg <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, May 31, 2018 at 3:17 PM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Zip Removed] [Gnso-review-wg] REMINDER FOR REVIEW: GNSO2 Review Implementation Status Report Dear GNSO Review Working Group members, Per the message below, this is a reminder to review the attached GNSO2 Review Implementation Status Report. Please send any comments to the list in advance of the next Working Group meeting on Thursday, 07 June at 1300 UTC. For a detailed status of the work of this Working Group see the wiki at: https://community.icann.org/display/GRWG/Status+of+Draft+Documents+and+Cons…. Thank you very much for your assistance. Best regards, Julie Julie Hedlund, Policy Director From: Gnso-review-wg <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Friday, May 25, 2018 at 10:20 AM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] FOR REVIEW: GNSO2 Review Implementation Status Report Dear GNSO Review Working Group members, Per Action Item 3 below, please see the attached GNSO2 Review Implementation Status Report in Word and PDF for your review. This report is required to be provided to the ICANN Board of Directors Operational Effectiveness Committee (OEC) at ICANN62. The deadline for submitting this report to the OEC is Friday, 08 June. Please review this report and send any comments to the list in advance of the next Working Group meeting on Thursday, 07 June at 1300 UTC. For a detailed status of the work of this Working Group see the wiki at: https://community.icann.org/display/GRWG/Status+of+Draft+Documents+and+Cons…. Thank you very much for your assistance. Best regards, Julie Julie Hedlund, Policy Director Action Items and Notes GNSO Review Working Group Meeting on Thursday, 24 May 2018 at 13:00 UTC Action Items: Action Item 1: Diversity Recommendations 6, 33, 35, and 36: Staff will revise the implementation charter and send it to the WG for a two-week review with final discussion during the call on 07 June. Action Item 2: Statement of Interest/Membership Recommendation 26, 27, 28, and 29: Staff will finalize the implementation charter and send it to the WG for a two-week consensus call. Action Item 3: Update to OEC & GNSO Council: Staff will draft an update report and slides and send it to the WG for a two-week review with final discussion during the call on 07 June. Notes: 1. Review agenda/SOIs: No updates to SOIs. 2. Status of Consensus Call for implementation charters for recommendations 1, 2, & 3, and for 20 and 21, closing 24 May 2018: As of the time of the WG meeting on 24 May there were no objections to or comments on the implementation charters. If none are received the recommendations will be considered approved by full consensus. 3. Status of Update to the GNSO Council: -- The update was sent to the Council on 14 May and due to time limitations was not included on the agenda for the Council meeting on 24 May. -- No comments or guidance was requested by the WG of the GNSO Council, and the Council had no comments on on the update. 4. Discussion of implementation charter for recommendations 6, 33, 35 and 36 on Diversity -- Recommendation 33: Question -- Referring to the NomCom: is that also done by the review of the NomCom? Answer: The GNSO Council can give them guidance or suggestions on our expectation for those who are appointed from the NomCom to the Council. -- Staff will check with the NomCom on their review and also revise the charter. >From the chat: -- from Marika Konings to All Participants: 'suggestions' maybe? -- from Wolf-Ulrich Knoben to All Participants: Maybe that was part of the recent NomCom review? -- from Marika Konings to All Participants: @Rafik, re. NomCom, I believe that the GNSO is always asked as well to confirm whether previous requirements are still applicable. -- from Rafik Dammak to All Participants: the board itself give input to nomcom every year about the expectation for those to be appointed to the board -- from Marika Konings to All Participants: @Rafik, re. NomCom, I believe that the GNSO is always asked as well to confirm whether previous requirements are still applicable. -- from Rafik Dammak to All Participants: the public comments was concerned with the finding any inconsistencies on recommendations but not for substantive changes -- from Rafik Dammak to All Participants: @Marika but I dont think we responded formally in last years? -- from Marika Konings to All Participants: @Rafik - yeah, I don't recall either any updates being made, but of course, the GNSO can also be proactive about this. -- from Rafik Dammak to All Participants: @Marika yes we have to be proactive, getting this as task would be helpful -- The term “cultural diversity” is not clearly defined. The element was outlined in the Sub Group on Diversity in Work Stream 2. Staff will reference that terminology. -- Board has sent a letter to the CCWG on the recommendations, but did not have any objections to the diversity recommendations. The public comment forum closed on 11 May, but the report of public comments has not been posted. -- In the discussion between the CCWG and Board that these recommendations are not contentious. -- With respect to privacy, staff will revise the charter to note that access to diversity data may be subject to privacy procedures to comply with GDPR. -- Staff will revise the charter and send it to the WG for a two-week review. >From the chat: -- from Rafik Dammak to All Participants: the public comments was concerned with the finding any inconsistencies on recommendations but not for sustantive changes -- from Marika Konings to All Participants: are there any privacy implications of starting to collect and publishing that kind of information? -- from Rafik Dammak to All Participants: I guess it has to comply with the new ICANN privacy policy -- from Rafik Dammak to All Participants: maybe asking the data protection officer? 5. Discussion of implementation charter for recommendations 26, 27, 28, and 29 – Updated re: GDPR -- The WG agreed to the draft implementation charter for these recommendations, which relate to statements of interest and membership lists, in November 2017. -- The WG agreed to place the recommendations on hold pending any ICANN actions to address possible compliance issues with GDPR. -- The draft charters have been updated to include the language that now is posted with statements of interest and membership lists to comply with GDPR. -- No change have been made to the WG determination section with respect to implementation. -- Staff will send the final charter to the WG for a two-week consensus call. 6. Preparation for Update to OEC and GNSO Council at ICANN62 -- In addition to a requirement for periodic updates to the GNSO Council, there is a requirement to update the Operational Effectiveness Committee (OEC) of the ICANN Board of Directors every 6 months. -- The last update to the OEC was at ICANN60. The next update is due for ICANN62. -- The deadline to submit documents for review at ICANN62 is 10 June and the OEC has requested the update from the WG by 08 June. -- Staff will update the report from ICANN60 to reflect the current status and send it to the WG for a two-week review and final discussion on 07 June. 6. Next Meeting: 07 June 1300 UTC: Staff will send the revised implementation charters for recommendations relating to diversity (6, 33, 35, 36) and the Draft Update to the OEC/GNSO Council 7. AOB: None.

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REMINDER FOR REVIEW: Final Draft Implementation Charter for GNSO Review Recommendations 6, 33, 35, & 36
by Julie Hedlund May 31, 2018

May 31, 2018

Dear GNSO Review Working Group members, Per the message below, this is a reminder to review the implementation charter for recommendations 6, 33, 35, & 36. Working Group members are requested to respond to this review in one week, by COB Wednesday, 06 June. If no comments are received during the review period staff will accept the changes and circulate the final version of the charter for a two-week Consensus Call. Best regards, Julie Julie Hedlund, Policy Director From: Gnso-review-wg <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, May 24, 2018 at 2:32 PM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] FOR REVIEW: Final Draft Implementation Charter for GNSO Review Recommendations 6, 33, 35, & 36 Dear GNSO Review Working Group members, Per the action items and notes below from the call on 24 May, please review the attached final draft GNSO Review Implementation Charter for Recommendations 6, 33, 35, & 36 in Word and PDF. The redlines reflect the revisions noted in the discussion on today’s call, as well as some corrections. As noted in the attached charter, these are the recommendations for implementation: Recommendation 6: That the GNSO record and regularly publish statistics on Working Group participation (including diversity statistics). Recommendation 33: That Stakeholder Groups, Constituencies, and the Nominating Committee, in selecting their candidates for appointment to the GNSO Council, should aim to increase the geographic, gender and cultural diversity of its participants, as defined in ICANN Core Value 4 [now Core Value 2]. Recommendation 35: That the GNSO Council establish a Working Group, whose membership specifically reflects the demographic, cultural, gender and age diversity of the Internet as a whole, to recommend to Council ways to reduce barriers to participation in the GNSO by non- English speakers and those with limited command of English. Recommendation 36: That, when approving the formation of a PDP Working Group, the GNSO Council requires that its membership represent as far as reasonably practicable the geographic, cultural and gender diversity of the Internet as a whole. Additionally, that when approving GNSO Policy, the ICANN Board explicitly satisfy itself that the GNSO Council undertook these actions when approving the formation of a PDP Working Group. Working Group members are requested to respond to this review in two weeks, by COB Wednesday, 06 June. If no comments are received during the review period staff will accept the changes and circulate the final version of the charter for a two-week Consensus Call. Best regards, Julie Julie Hedlund, Policy Director Action Items and Notes GNSO Review Working Group Meeting on Thursday, 24 May 2018 at 13:00 UTC Action Items: Action Item 1: Diversity Recommendations 6, 33, 35, and 36: Staff will revise the implementation charter and send it to the WG for a two-week review with final discussion during the call on 07 June. Action Item 2: Statement of Interest/Membership Recommendation 26, 27, 28, and 29: Staff will finalize the implementation charter and send it to the WG for a two-week consensus call. Action Item 3: Update to OEC & GNSO Council: Staff will draft an update report and slides and send it to the WG for a two-week review with final discussion during the call on 07 June. Notes: 1. Review agenda/SOIs: No updates to SOIs. 2. Status of Consensus Call for implementation charters for recommendations 1, 2, & 3, and for 20 and 21, closing 24 May 2018: As of the time of the WG meeting on 24 May there were no objections to or comments on the implementation charters. If none are received the recommendations will be considered approved by full consensus. 3. Status of Update to the GNSO Council: -- The update was sent to the Council on 14 May and due to time limitations was not included on the agenda for the Council meeting on 24 May. -- No comments or guidance was requested by the WG of the GNSO Council, and the Council had no comments on on the update. 4. Discussion of implementation charter for recommendations 6, 33, 35 and 36 on Diversity -- Recommendation 33: Question -- Referring to the NomCom: is that also done by the review of the NomCom? Answer: The GNSO Council can give them guidance or suggestions on our expectation for those who are appointed from the NomCom to the Council. -- Staff will check with the NomCom on their review and also revise the charter. >From the chat: -- from Marika Konings to All Participants: 'suggestions' maybe? -- from Wolf-Ulrich Knoben to All Participants: Maybe that was part of the recent NomCom review? -- from Marika Konings to All Participants: @Rafik, re. NomCom, I believe that the GNSO is always asked as well to confirm whether previous requirements are still applicable. -- from Rafik Dammak to All Participants: the board itself give input to nomcom every year about the expectation for those to be appointed to the board -- from Marika Konings to All Participants: @Rafik, re. NomCom, I believe that the GNSO is always asked as well to confirm whether previous requirements are still applicable. -- from Rafik Dammak to All Participants: the public comments was concerned with the finding any inconsistencies on recommendations but not for substantive changes -- from Rafik Dammak to All Participants: @Marika but I dont think we responded formally in last years? -- from Marika Konings to All Participants: @Rafik - yeah, I don't recall either any updates being made, but of course, the GNSO can also be proactive about this. -- from Rafik Dammak to All Participants: @Marika yes we have to be proactive, getting this as task would be helpful -- The term “cultural diversity” is not clearly defined. The element was outlined in the Sub Group on Diversity in Work Stream 2. Staff will reference that terminology. -- Board has sent a letter to the CCWG on the recommendations, but did not have any objections to the diversity recommendations. The public comment forum closed on 11 May, but the report of public comments has not been posted. -- In the discussion between the CCWG and Board that these recommendations are not contentious. -- With respect to privacy, staff will revise the charter to note that access to diversity data may be subject to privacy procedures to comply with GDPR. -- Staff will revise the charter and send it to the WG for a two-week review. >From the chat: -- from Rafik Dammak to All Participants: the public comments was concerned with the finding any inconsistencies on recommendations but not for sustantive changes -- from Marika Konings to All Participants: are there any privacy implications of starting to collect and publishing that kind of information? -- from Rafik Dammak to All Participants: I guess it has to comply with the new ICANN privacy policy -- from Rafik Dammak to All Participants: maybe asking the data protection officer? 5. Discussion of implementation charter for recommendations 26, 27, 28, and 29 – Updated re: GDPR -- The WG agreed to the draft implementation charter for these recommendations, which relate to statements of interest and membership lists, in November 2017. -- The WG agreed to place the recommendations on hold pending any ICANN actions to address possible compliance issues with GDPR. -- The draft charters have been updated to include the language that now is posted with statements of interest and membership lists to comply with GDPR. -- No change have been made to the WG determination section with respect to implementation. -- Staff will send the final charter to the WG for a two-week consensus call. 6. Preparation for Update to OEC and GNSO Council at ICANN62 -- In addition to a requirement for periodic updates to the GNSO Council, there is a requirement to update the Operational Effectiveness Committee (OEC) of the ICANN Board of Directors every 6 months. -- The last update to the OEC was at ICANN60. The next update is due for ICANN62. -- The deadline to submit documents for review at ICANN62 is 10 June and the OEC has requested the update from the WG by 08 June. -- Staff will update the report from ICANN60 to reflect the current status and send it to the WG for a two-week review and final discussion on 07 June. 6. Next Meeting: 07 June 1300 UTC: Staff will send the revised implementation charters for recommendations relating to diversity (6, 33, 35, 36) and the Draft Update to the OEC/GNSO Council 7. AOB: None.

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REMINDER-CONSENSUS CALL: Recommendations 26, 27, 28, & 29 Implementation Charter
by Julie Hedlund May 31, 2018

May 31, 2018

Dear GNSO Review Working Group members, Per the message below, this is a reminder of the Consensus Call for the implementation charter for recommendations 26, 27, 28, & 29. Staff is circulating the final version of the charter for a two-week Consensus Call to end on Thursday, 07 June 2018. If there are no objections the recommendations will be deemed to have been implemented by Full Consensus. Best regards, Julie Julie Hedlund, Policy Director From: Gnso-review-wg <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, May 24, 2018 at 1:44 PM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] CONSENSUS CALL: Recommendations 26, 27, 28, & 29 Implementation Charter Dear GNSO Review Working Group members, This is a Consensus Call for the GNSO Review Implementation Charter for Recommendations 26, 27, 28, & 29, per the action items below from the meeting on 24 May. It was noted during the meeting that the only changes were to reflect the actions taken by ICANN relating to GDPR compliance. The text of the charter including the Working Group Determination section with implementation guidance remains unchanged from the text agreed to by the Working Group last November 2017. As noted in the attached charter, these are the recommendations for implementation: Recommendation 26: That GNSO Council members, Executive Committee members of Stakeholder Groups and Constituencies and members of Working Groups complete and maintain a current, comprehensive Statement of Interest on the GNSO website. Where individuals represent bodies or clients, this information is to be posted. If not posted because of client confidentiality, the participant’s interest or position must be disclosed. Failing either of these, the individual not be permitted to participate. Recommendation 27: That the GNSO establish and maintain a centralized publicly available list of members and individual participants of every Constituency and Stakeholder Group (with a link to the individual’s Statement of Interest where one is required and posted). Recommendation 28: That section 6.1.2 Membership of Chapter 6.0 Stakeholder Groups and Constituencies: Operating Principles and Participation Guidelines of the GNSO Operating Procedures be revised to clarify that key clauses are mandatory rather than advisory, and to institute meaningful sanctions for non-compliance where appropriate. Recommendation 29: That Statements of Interest of GNSO Council Members and Executive Committee members of all Stakeholder Groups and Constituencies include the total number of years that person has held leadership positions in ICANN. Staff is circulating the final version of the charter for a two-week Consensus Call to end on Thursday, 07 June 2018. If there are no objections the recommendations will be deemed to have been implemented by Full Consensus. Best regards, Julie Julie Hedlund, Policy Director

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FOR REVIEW: GNSO2 Review Implementation Status Report
by Julie Hedlund May 25, 2018

May 25, 2018

Dear GNSO Review Working Group members, Per Action Item 3 below, please see the attached GNSO2 Review Implementation Status Report in Word and PDF for your review. This report is required to be provided to the ICANN Board of Directors Operational Effectiveness Committee (OEC) at ICANN62. The deadline for submitting this report to the OEC is Friday, 08 June. Please review this report and send any comments to the list in advance of the next Working Group meeting on Thursday, 07 June at 1300 UTC. For a detailed status of the work of this Working Group see the wiki at: https://community.icann.org/display/GRWG/Status+of+Draft+Documents+and+Cons…. Thank you very much for your assistance. Best regards, Julie Julie Hedlund, Policy Director Action Items and Notes GNSO Review Working Group Meeting on Thursday, 24 May 2018 at 13:00 UTC Action Items: Action Item 1: Diversity Recommendations 6, 33, 35, and 36: Staff will revise the implementation charter and send it to the WG for a two-week review with final discussion during the call on 07 June. Action Item 2: Statement of Interest/Membership Recommendation 26, 27, 28, and 29: Staff will finalize the implementation charter and send it to the WG for a two-week consensus call. Action Item 3: Update to OEC & GNSO Council: Staff will draft an update report and slides and send it to the WG for a two-week review with final discussion during the call on 07 June. Notes: 1. Review agenda/SOIs: No updates to SOIs. 2. Status of Consensus Call for implementation charters for recommendations 1, 2, & 3, and for 20 and 21, closing 24 May 2018: As of the time of the WG meeting on 24 May there were no objections to or comments on the implementation charters. If none are received the recommendations will be considered approved by full consensus. 3. Status of Update to the GNSO Council: -- The update was sent to the Council on 14 May and due to time limitations was not included on the agenda for the Council meeting on 24 May. -- No comments or guidance was requested by the WG of the GNSO Council, and the Council had no comments on on the update. 4. Discussion of implementation charter for recommendations 6, 33, 35 and 36 on Diversity -- Recommendation 33: Question -- Referring to the NomCom: is that also done by the review of the NomCom? Answer: The GNSO Council can give them guidance or suggestions on our expectation for those who are appointed from the NomCom to the Council. -- Staff will check with the NomCom on their review and also revise the charter. >From the chat: -- from Marika Konings to All Participants: 'suggestions' maybe? -- from Wolf-Ulrich Knoben to All Participants: Maybe that was part of the recent NomCom review? -- from Marika Konings to All Participants: @Rafik, re. NomCom, I believe that the GNSO is always asked as well to confirm whether previous requirements are still applicable. -- from Rafik Dammak to All Participants: the board itself give input to nomcom every year about the expectation for those to be appointed to the board -- from Marika Konings to All Participants: @Rafik, re. NomCom, I believe that the GNSO is always asked as well to confirm whether previous requirements are still applicable. -- from Rafik Dammak to All Participants: the public comments was concerned with the finding any inconsistencies on recommendations but not for substantive changes -- from Rafik Dammak to All Participants: @Marika but I dont think we responded formally in last years? -- from Marika Konings to All Participants: @Rafik - yeah, I don't recall either any updates being made, but of course, the GNSO can also be proactive about this. -- from Rafik Dammak to All Participants: @Marika yes we have to be proactive, getting this as task would be helpful -- The term “cultural diversity” is not clearly defined. The element was outlined in the Sub Group on Diversity in Work Stream 2. Staff will reference that terminology. -- Board has sent a letter to the CCWG on the recommendations, but did not have any objections to the diversity recommendations. The public comment forum closed on 11 May, but the report of public comments has not been posted. -- In the discussion between the CCWG and Board that these recommendations are not contentious. -- With respect to privacy, staff will revise the charter to note that access to diversity data may be subject to privacy procedures to comply with GDPR. -- Staff will revise the charter and send it to the WG for a two-week review. >From the chat: -- from Rafik Dammak to All Participants: the public comments was concerned with the finding any inconsistencies on recommendations but not for sustantive changes -- from Marika Konings to All Participants: are there any privacy implications of starting to collect and publishing that kind of information? -- from Rafik Dammak to All Participants: I guess it has to comply with the new ICANN privacy policy -- from Rafik Dammak to All Participants: maybe asking the data protection officer? 5. Discussion of implementation charter for recommendations 26, 27, 28, and 29 – Updated re: GDPR -- The WG agreed to the draft implementation charter for these recommendations, which relate to statements of interest and membership lists, in November 2017. -- The WG agreed to place the recommendations on hold pending any ICANN actions to address possible compliance issues with GDPR. -- The draft charters have been updated to include the language that now is posted with statements of interest and membership lists to comply with GDPR. -- No change have been made to the WG determination section with respect to implementation. -- Staff will send the final charter to the WG for a two-week consensus call. 6. Preparation for Update to OEC and GNSO Council at ICANN62 -- In addition to a requirement for periodic updates to the GNSO Council, there is a requirement to update the Operational Effectiveness Committee (OEC) of the ICANN Board of Directors every 6 months. -- The last update to the OEC was at ICANN60. The next update is due for ICANN62. -- The deadline to submit documents for review at ICANN62 is 10 June and the OEC has requested the update from the WG by 08 June. -- Staff will update the report from ICANN60 to reflect the current status and send it to the WG for a two-week review and final discussion on 07 June. 6. Next Meeting: 07 June 1300 UTC: Staff will send the revised implementation charters for recommendations relating to diversity (6, 33, 35, 36) and the Draft Update to the OEC/GNSO Council 7. AOB: None.

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CLOSED-CONSENSUS CALL: Recommendations 1, 2, & 3 Implementation Charter
by Julie Hedlund May 25, 2018

May 25, 2018

Dear GNSO Review Working Group members, This Consensus Call below closed on 24 May 2018 and no objections were received. As there were no objections the implementation of Recommendations 1, 2, & 3 is considered agreed by full consensus. See the latest status at: https://community.icann.org/display/GRWG/Status+of+Draft+Documents+and+Cons…. Best regards, Julie Julie Hedlund, Policy Director From: Gnso-review-wg <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Monday, May 21, 2018 at 9:40 AM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] REMINDER-CONSENSUS CALL: Recommendations 1, 2, & 3 Implementation Charter Dear GNSO Review Working Group members, This is a Consensus Call for the GNSO Review Implementation Charter for Recommendations 1, 2, & 3 per the action items from the meeting on 10 May. Note that there were no comments on the version that was sent for review on 26 April. As noted in the attached charter, these are the recommendations for implementation: Recommendation 1: That the GNSO develop and monitor metrics to evaluate the ongoing effectiveness of current outreach strategies and pilot programs with regard to GNSO Working Groups. Recommendation 2: That the GNSO develop and fund more targeted programs to recruit volunteers and broaden participation in PDP Working Groups, given the vital role volunteers play in Working Groups and policy development. Recommendation 3: That the GNSO Council reduce or remove cost barriers to volunteer participation in Working Groups. Staff is circulating the final version of the charter for a two-week Consensus Call to end on Thursday, 24 May 2018. If there are no objections the recommendation will be deemed to have been implemented by Full Consensus. Best regards, Julie Julie Hedlund, Policy Director

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CLOSED-CONSENSUS CALL: Recommendations 20 & 21 Implementation Charter
by Julie Hedlund May 25, 2018

May 25, 2018

Dear GNSO Review Working Group members, This Consensus Call below closed on 24 May 2018 and no objections were received. As there were no objections the implementation of Recommendations 20 & 21 is considered agreed by full consensus. See the latest status at: https://community.icann.org/display/GRWG/Status+of+Draft+Documents+and+Cons…. Best regards, Julie Julie Hedlund, Policy Director From: Gnso-review-wg <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Monday, May 21, 2018 at 9:41 AM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] REMINDER-CONSENSUS CALL: Recommendations 20 & 21 Implementation Charter Dear GNSO Review Working Group members, This is a Consensus Call for the GNSO Review Implementation Charter for Recommendations 20 & 21, per the action items from the meeting on 10 May. The redlines in the document reflect the agreed-upon changes during the meeting. As noted in the attached charter, these are the recommendations for implementation: Recommendation 20: That the GNSO Council should review annually ICANN’s Strategic Objectives with a view to planning future policy development that strikes a balance between ICANN’s Strategic Objectives and the GNSO resources available for policy development.  Recommendation 21: That the GNSO Council should regularly undertake or commission analysis of trends in gTLDs in order to forecast likely requirements for policy and to ensure those affected are well- represented in the policy-making process. Staff is circulating the revised version of the charter for a two-week Consensus Call to end on Thursday, 24 May 2018. If there are no objections the recommendation will be deemed to have been implemented by Full Consensus. Best regards, Julie Julie Hedlund, Policy Director

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FOR REVIEW: Final Draft Implementation Charter for GNSO Review Recommendations 26, 33, 35, & 36
by Julie Hedlund May 24, 2018

May 24, 2018

Dear GNSO Review Working Group members, Per the action items and notes below from the call on 24 May, please review the attached final draft GNSO Review Implementation Charter for Recommendations 6, 33, 35, & 36 in Word and PDF. The redlines reflect the revisions noted in the discussion on today’s call, as well as some corrections. As noted in the attached charter, these are the recommendations for implementation: Recommendation 6: That the GNSO record and regularly publish statistics on Working Group participation (including diversity statistics). Recommendation 33: That Stakeholder Groups, Constituencies, and the Nominating Committee, in selecting their candidates for appointment to the GNSO Council, should aim to increase the geographic, gender and cultural diversity of its participants, as defined in ICANN Core Value 4 [now Core Value 2]. Recommendation 35: That the GNSO Council establish a Working Group, whose membership specifically reflects the demographic, cultural, gender and age diversity of the Internet as a whole, to recommend to Council ways to reduce barriers to participation in the GNSO by non- English speakers and those with limited command of English. Recommendation 36: That, when approving the formation of a PDP Working Group, the GNSO Council requires that its membership represent as far as reasonably practicable the geographic, cultural and gender diversity of the Internet as a whole. Additionally, that when approving GNSO Policy, the ICANN Board explicitly satisfy itself that the GNSO Council undertook these actions when approving the formation of a PDP Working Group. Working Group members are requested to respond to this review in two weeks, by COB Wednesday, 06 June. If no comments are received during the review period staff will accept the changes and circulate the final version of the charter for a two-week Consensus Call. Best regards, Julie Julie Hedlund, Policy Director Action Items and Notes GNSO Review Working Group Meeting on Thursday, 24 May 2018 at 13:00 UTC Action Items: Action Item 1: Diversity Recommendations 6, 33, 35, and 36: Staff will revise the implementation charter and send it to the WG for a two-week review with final discussion during the call on 07 June. Action Item 2: Statement of Interest/Membership Recommendation 26, 27, 28, and 29: Staff will finalize the implementation charter and send it to the WG for a two-week consensus call. Action Item 3: Update to OEC & GNSO Council: Staff will draft an update report and slides and send it to the WG for a two-week review with final discussion during the call on 07 June. Notes: 1. Review agenda/SOIs: No updates to SOIs. 2. Status of Consensus Call for implementation charters for recommendations 1, 2, & 3, and for 20 and 21, closing 24 May 2018: As of the time of the WG meeting on 24 May there were no objections to or comments on the implementation charters. If none are received the recommendations will be considered approved by full consensus. 3. Status of Update to the GNSO Council: -- The update was sent to the Council on 14 May and due to time limitations was not included on the agenda for the Council meeting on 24 May. -- No comments or guidance was requested by the WG of the GNSO Council, and the Council had no comments on on the update. 4. Discussion of implementation charter for recommendations 6, 33, 35 and 36 on Diversity -- Recommendation 33: Question -- Referring to the NomCom: is that also done by the review of the NomCom? Answer: The GNSO Council can give them guidance or suggestions on our expectation for those who are appointed from the NomCom to the Council. -- Staff will check with the NomCom on their review and also revise the charter. >From the chat: -- from Marika Konings to All Participants: 'suggestions' maybe? -- from Wolf-Ulrich Knoben to All Participants: Maybe that was part of the recent NomCom review? -- from Marika Konings to All Participants: @Rafik, re. NomCom, I believe that the GNSO is always asked as well to confirm whether previous requirements are still applicable. -- from Rafik Dammak to All Participants: the board itself give input to nomcom every year about the expectation for those to be appointed to the board -- from Marika Konings to All Participants: @Rafik, re. NomCom, I believe that the GNSO is always asked as well to confirm whether previous requirements are still applicable. -- from Rafik Dammak to All Participants: the public comments was concerned with the finding any inconsistencies on recommendations but not for substantive changes -- from Rafik Dammak to All Participants: @Marika but I dont think we responded formally in last years? -- from Marika Konings to All Participants: @Rafik - yeah, I don't recall either any updates being made, but of course, the GNSO can also be proactive about this. -- from Rafik Dammak to All Participants: @Marika yes we have to be proactive, getting this as task would be helpful -- The term “cultural diversity” is not clearly defined. The element was outlined in the Sub Group on Diversity in Work Stream 2. Staff will reference that terminology. -- Board has sent a letter to the CCWG on the recommendations, but did not have any objections to the diversity recommendations. The public comment forum closed on 11 May, but the report of public comments has not been posted. -- In the discussion between the CCWG and Board that these recommendations are not contentious. -- With respect to privacy, staff will revise the charter to note that access to diversity data may be subject to privacy procedures to comply with GDPR. -- Staff will revise the charter and send it to the WG for a two-week review. >From the chat: -- from Rafik Dammak to All Participants: the public comments was concerned with the finding any inconsistencies on recommendations but not for sustantive changes -- from Marika Konings to All Participants: are there any privacy implications of starting to collect and publishing that kind of information? -- from Rafik Dammak to All Participants: I guess it has to comply with the new ICANN privacy policy -- from Rafik Dammak to All Participants: maybe asking the data protection officer? 5. Discussion of implementation charter for recommendations 26, 27, 28, and 29 – Updated re: GDPR -- The WG agreed to the draft implementation charter for these recommendations, which relate to statements of interest and membership lists, in November 2017. -- The WG agreed to place the recommendations on hold pending any ICANN actions to address possible compliance issues with GDPR. -- The draft charters have been updated to include the language that now is posted with statements of interest and membership lists to comply with GDPR. -- No change have been made to the WG determination section with respect to implementation. -- Staff will send the final charter to the WG for a two-week consensus call. 6. Preparation for Update to OEC and GNSO Council at ICANN62 -- In addition to a requirement for periodic updates to the GNSO Council, there is a requirement to update the Operational Effectiveness Committee (OEC) of the ICANN Board of Directors every 6 months. -- The last update to the OEC was at ICANN60. The next update is due for ICANN62. -- The deadline to submit documents for review at ICANN62 is 10 June and the OEC has requested the update from the WG by 08 June. -- Staff will update the report from ICANN60 to reflect the current status and send it to the WG for a two-week review and final discussion on 07 June. 6. Next Meeting: 07 June 1300 UTC: Staff will send the revised implementation charters for recommendations relating to diversity (6, 33, 35, 36) and the Draft Update to the OEC/GNSO Council 7. AOB: None.

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CONSENSUS CALL: Recommendations 26, 27, 28, & 29 Implementation Charter
by Julie Hedlund May 24, 2018

May 24, 2018

Dear GNSO Review Working Group members, This is a Consensus Call for the GNSO Review Implementation Charter for Recommendations 26, 27, 28, & 29, per the action items below from the meeting on 24 May. It was noted during the meeting that the only changes were to reflect the actions taken by ICANN relating to GDPR compliance. The text of the charter including the Working Group Determination section with implementation guidance remains unchanged from the text agreed to by the Working Group last November 2017. As noted in the attached charter, these are the recommendations for implementation: Recommendation 26: That GNSO Council members, Executive Committee members of Stakeholder Groups and Constituencies and members of Working Groups complete and maintain a current, comprehensive Statement of Interest on the GNSO website. Where individuals represent bodies or clients, this information is to be posted. If not posted because of client confidentiality, the participant’s interest or position must be disclosed. Failing either of these, the individual not be permitted to participate. Recommendation 27: That the GNSO establish and maintain a centralized publicly available list of members and individual participants of every Constituency and Stakeholder Group (with a link to the individual’s Statement of Interest where one is required and posted). Recommendation 28: That section 6.1.2 Membership of Chapter 6.0 Stakeholder Groups and Constituencies: Operating Principles and Participation Guidelines of the GNSO Operating Procedures be revised to clarify that key clauses are mandatory rather than advisory, and to institute meaningful sanctions for non-compliance where appropriate. Recommendation 29: That Statements of Interest of GNSO Council Members and Executive Committee members of all Stakeholder Groups and Constituencies include the total number of years that person has held leadership positions in ICANN. Staff is circulating the final version of the charter for a two-week Consensus Call to end on Thursday, 07 June 2018. If there are no objections the recommendations will be deemed to have been implemented by Full Consensus. Best regards, Julie Julie Hedlund, Policy Director

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